Heart of Duncanville 5K

Sat February 29, 2020 Directions

5k Committee- Local Planning Team

Post Race Food Coordinator High Priority

At least 1 more volunteer needed.

Details

Want to help but cant make it to the race? Volunteer your time before the race. Call on local grocery and business owners to request donated food items for the race. Contact Race Director for leads and details regarding this responsibility if interested. Coordinate delivery of items to race venue day of race. ggkrilic@gmail.com

water/ coffee
bananas
bagels
individually wrapped snack bars/ granola bars etc

Marketing and Promotions Coordinator High Priority

At least 1 more volunteer needed.

Details

Member of Race Committee
Assists foundation team with the social media campaign, sharing race info with the community on social media, via email, PR and marketing efforts. Assists with distribution of printed marketing materials.

Sponsorship Coordinator High Priority

At least 1 more volunteer needed.

Details

Member of Race Committee
Assists Foundation Team with Distribution of Sponsorship Information to area businesses and Duncanville Community.
Calls on Prior Year Sponsors. Collects Sponsorship Commitment DOCS and verifies sponsor logos for T-shirts and Print.

Greets/ Check-in all day of Sponsor / Vendors day of race
All verified sponsor information once verified should be communicated to Race Director.

Registration Coordinator High Priority

At least 1 more volunteer needed.

Details

Race Day of Responsibility 6am- 8:30am

Coordinates day of volunteers for race day registration area. You will be the lead in the registration area on race day.

5k Race Committee

At least 5 more volunteers needed.

Details

If you are interested in volunteering your time and talents to be a part of the local planning team / 5k Race Committee.
Please contact the Duncanville ISD Foundation team.

Team needs help with:
Securing Local Sponsors. Foundation will provide sponsorship information to assist with this process.
Secure in-kind sponsors for day of event donations food, beverage, entertainment-
identify and secure potential volunteers, media contacts, PR/ marketing needs
Distribute and print marketing materials
secure photographer
Social Media Event Promotion

Other Tasks

Packet Pick Up Volunteer High Priority

At least 5 more volunteers needed.

Details


Packet Pick Up Dates & Times:
Thursday, February 27, 2020 | 3pm - 6pm
Friday, February 28, 2020 | 10am - 6:30pm

Detailed shifts and times to be confirmed and emailed at a later date. Please indicate your availability if you would like to volunteer to help out at packet pick up passing out bibs and t shirts.

Location

Packet Pick up will be hosted at the Duncanville ISD Foundation Office.
Location:
Duncanville ISD Education Foundation
204 N. Main St., Suite 100 A-B
Duncanville, TX 75116

Race Day Volunteer

At least 15 more volunteers needed.

Details

All Race day volunteers check-in at volunteer check-in day of race.

All Volunteers receive race week email with parking and logistics.

Route Monitor High Priority

February 29, 2020

Details

Route Monitor stationed along the route to direct turns on race day and cheer on the runners.

Need 20 people

Location

Check in with race day volunteer coordinator to get your assignment. Please bring car to drive to your sport if needed.

All volunteers will receive a race week email to confirm assignment and go over race day check in details, parking and logistics.

Race Day Registration High Priority

February 29, 2020

Details

6am-Start of Race/ Need 10 people

Location

All volunteers check in with volunteer coordinator on Race Day

All volunteers will receive a race week email to confirm assignment and go over race day check in details, parking and logistics.

Water Station along route High Priority

February 29, 2020

Details

Need 10 people
Set up water table and cups
Hand out waters to runners. Pick up trash when done.
7am-10am

Location

All volunteers check in with volunteer coordinator on Race Day

All volunteers will receive a race week email to confirm assignment and go over race day check in details, parking and logistics.

Race Day - Finish Line Volunteers Medium Priority

At least 5 more volunteers needed.

Details

Group and or individual signs up to set up and hand out medals and post race water

Location

All volunteers check in with volunteer coordinator on Race Day

All volunteers will receive a race week email to confirm assignment and go over race day check in details, parking and logistics.

Entertainment Volunteers Medium Priority

At least 4 more volunteers needed.

Details

Assist with activity and entertainment areas of the race...
bounce house, face painting, photography, drone video footage
Event Day DJ/ Announcer

Location

All volunteers check in with volunteer coordinator on Race Day

All volunteers will receive a race week email to confirm assignment and go over race day check in details, parking and logistics.

Contact Race Director if you have an interest in the planning or
in-kind donation for sponsorship of these activities prior to day of event.

Post Race Food Volunteers

At least 5 more volunteers needed.

Details

Set up and break down post race food/ snack area
water/ coffee
bananas
bagels
individually wrapped snack bars/ granola bars etc

7am-10am

Location

All volunteers check in with volunteer coordinator on Race Day

All volunteers will receive a race week email to confirm assignment and go over race day check in details, parking and logistics.

Hang Event Banners High Priority

You must be 47 or younger to volunteer for this task.

At least 1 more volunteer needed.

Details

Race Team will provide ladders and supplies neede to get this job done. All volunteers report to volunteer check in to get assignments race day and detailed instructions

Location

Race Venue. Day of Race. Set up pre-race, take down after the race. Great job for people who want to help and participate as runners or walkers.

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