PRE-RACE EMAIL #1

Race Director Zoom Call

This call is designed to provide an introduction to the sport, answer racer questions, and provide additional information as needed. This will be recorded and emailed within 24 Hours. 

Frozen Foot AR Race Direct Call
Wednesday, March 11 · 8:00-8:30pm EDT
Time zone: Pacific/Auckland
Google Meet joining info
Video call link: https://meet.google.com/udu-uabj-gyy

  Race Details

Race Date: March 14, 2026

Race Location: Swift Creek Banquet Hall, Pocahontas State Park

Google Address: Swift Creek Dining Hall, State Rte 780, Chesterfield, VA 23832, United States

Overview: Both races will start and end at the Swift Creek Banquet Hall. This is an indoor hall which will have tables and areas for participants to review maps, stage clothes, etc. You will be sharing larger tables with others. Races will start with a foot prologue and then continue the race instructions on your Rules of Travel to find hidden checkpoints on bike and foot. In the event of Rain, we have a modified course ready. The winner is the team who has collected the most points. In the event of a tie in number of points, ranking is determined by time. 

Maps will be 11" x 17" Rite in the Rain Paper

Maps are detailed and created by the infamous Mark Lattanzi of TANZ Navigation. 

Checkpoints will have different point values. 

There will be course "unlocks" meaning that you will unlock some additional checkpoints along the way! 

Expect Single Track MTB and lots of trekking route choice and some fun strategy!

PACKET PICK-UP DETAILS

Two Packet Pick-Up Options:

1. Friday 5-7pm @ Brew Craft Bar 6525 Centralia Rd, Chesterfield, VA 23832

2. Saturday 7:30am @ Swift Creek Lodge, Pocahontas State Park (Race Start)

AR CLINIC 

AR clinic from 6-8 @ Brew Caft Bar 6525 Centralia Rd, Chesterfield, VA 23832

This is a perfect clinic for beginner to intermediate racers. The course will answer any and all questions while providing you with the tools, information, and knowledge to go crush it on race day! 

5 HOUR INFORMATION

Timeline 5 Hour Race

Gate Opens: 7:00 AM

Transition Area Opens 7:10 AM for Equipment/Bike Staging.

Packet Pick-Up: 7:30 AM 

Pre-Race Brief: 8:45 AM

Race Start: 9:00 AM 

Race End & Food: 2:00 PM

Awards: 2:30 PM

Mandatory Gear 5 Hour Race

• Mandatory Gear

  • Water and food for the entire race

  • Compass

• • Bike Helmet & Mountain Bike (Unless Trek Only Division)

  • Whistle 

  • Appropriate Clothing for the Weather

  • First aid kit (1 Per Team)

  • Emergency SOL Style Blanket (1 Per Team)

  • GPS -provided by race (1 Per Team)

  • Map- provided by race (1 Per Team)

  • Rules of Travel- provided by race (1 Per Team)

  • Pen or Thin Marker (1 Per Team)

• Suggested Items

  • Hats, Gloves, Thermal Layer, Rain Jacket & Pants

  • Small Backpack or Large Running Vest

  • Electrolytes

  • Water Bottles, Camelback, etc. for 5 Hours of Racing

  • Post-Race Change of Dry Clothes & Jacket

  • Large Ziplock to Keep Map Dry (Waterproof Paper only does so much!)

10 HOUR INFORMATION

Timeline 10 Hour Race

Gate Opens: 7:00 AM

Transition Area Opens:  7:10 AM for Equipment/Bike Staging.

Packet Pick-Up: 7:30 AM

Pre-Race Brief: 8:30 AM

Race Start: 9:00 AM

Race End, Food, & Campfire: 7:00 PM

Awards: 7:30 PM

Mandatory Gear 10 Hour Race

• Mandatory Gear

  • Water and food for the entire race

  • Compass

• • Bike Helmet & Mountain Bike (Unless Trek Only Division)

• •  Red Flashing Rear Bike Light
• •  Headlamp 
•  
  • White Front Bike Light (Headlamp on Helmet Counts)

  • Whistle 

  • Appropriate Clothing for the Weather

  • First aid kit (1 Per Team)

  • Emergency SOL Style Blanket (1 Per Team)

  • GPS -provided by race (1 Per Team)

  • Map- provided by race (1 Per Team)

  • Rules of Travel- provided by race (1 Per Team)

  • Pen or Thin Marker (1 Per Team)
•  
  • Water Purification Method for Water Resupply on Course

• Suggested Items

  • Hats, Gloves, Thermal Layer, Rain Jacket & Pants

  • Small Backpack or Large Running Vest

  • Electrolytes

  • Water Bottles, Camelback, etc.

  • Post-Race Change of Dry Clothes & Jacket

  • Large Ziplock to Keep Map Dry (Waterproof Paper only does so much!)

Parking 

We highly recommend carpooling. Our staff will be present to assist with parking management on race morning in the Swift Creek Banquet Hall Area. 

Next Email will be Race Week:

• Tracking Link
• Parking Details
• Additional Course Details
• Weather

See you at the start line!