Health And Safety Plan
Red Nose Romp 5k: Event Health and Safety Plan
Organization Name: RaceMaker Productions LLC
Organization Address: 351 Marketplace Mile Suite 110 Plainfield, Indiana 46168
Organization Contact: Lee O’Connor
Contact Email: loconnor@racemaker.org
Contact Phone: 317-625-2223
Event Name: Red Nose Romp 5k
Event Address: 801 W Washington St Indianapolis, Indiana 46204
Date of Event: December 12, 2020
Event Start: 9:00 AM
Estimated Number of Participants: 300
Will Food Vendors and/or Concessions be Available: No
Steps Taken to Mitigate the Spread of COVID-19
1) Capacity Limit:
This is an outdoor event at White River State Park and our designed course could handle approximately 2000 participants. Our plan is to cap the event at 400 participants. We will not allow spectators at this year’s event unless the runner is a youth in which their families are allowed. They will be required to wear masks at all times and maintain social distancing within the venue. Our field of participants is typically less than 5% (so approximately 20 participants) under 18. Between spectators and participants, the event would under 500 individuals on site.
2) Guest Information:
· All guests will be required to wear a mask when at the venue except while they are actually racing.
· All guests will be required to practice social distancing while at the venue maintaining at least 6ft between themselves and those outside of their household.
· We will have sanitation stations throughout the venue to encourage increased handwashing.
· Pre-Event Covid-19 Self Screen:
o Do you have any of the following symptoms or conditions?
§ Fever or Chills
§ Cough
§ Shortness of breath or difficulty breathing
§ Fatigue
§ Muscle or Body Aches
§ Headache
§ Recent loss of taste or smell
§ Sore throat
§ Congestion
§ Nausea or vomiting
§ Diarrhea
o Within the past 14 days, have you had contact with anyone that you know that had COVID-19 or COVID-19 like symptoms?
o Have you had a positive COVID-19 test for active virus in the past 10 days?
o Within the past 14 days, has a public health or medical professional told you to self-monitor, self-isolate, or self-quarantine because of concerns about COVID-19 infection?
o Are you ill or is someone you are caring for ill?
o If you have one or more symptoms listed above; or answered yes to any of the above questions, please stay home and take care of yourself. You can reach out to us to arrange packet shipping or to set up picking up your packet at a later date. Thanks for doing your part to keep us all safe!
3) Staff and Volunteer Screening:
· We will only have 10 staff on site for this event, and no volunteers are needed
· All staff will have their temperature checked on site race morning.
· All staff will be required to wear masks the entire time while on site
· Any staff doing any tasks that will be touched by participants/others will be in gloves (we have eliminated almost all touchpoints)
4) Social Distancing Measures:
· We have large 24x36 COVID 19 signage placed throughout the venue informing folks of both the self-screen info, proper COVID-19 racing etiquette, to wear masks, socially distant, etc.
· We will have a PA system set up with constant reminders being shared about social distancing requirements, mask requirements, etc.
· Our start line (most congested point of race) will be over 18 feet wide, and allow 4 people to start at a time with proper social distancing. We will put out markers 6+ feet apart to mark where folks need to stand in the start.
· Overall, the course is very wide and set to allow a great flow of traffic. We have signage, and will have announcements to reiterate passing on the left, and announce your presence 10ft back to limit runners racing side by side.
· We will assign bibs based on estimated finish pace, and then line folks up accordingly. This will help reduce passing throughout the course.
· Masks are required until the race starts, and immediately upon finish the race. As folks finish there is no award ceremony as we encourage folks to take a water bottle and move on from the venue.
· All of these items are reiterated on our event website, and through pre-race email communication.
5) Increased Sanitation:
· We will have multiple sanitation stations near port o pots, the start line, and the finish line.
· We are having multiple days of packet pick up off site to eliminate the need for a packet pick up race morning which cuts out those touch points.
· Event medals are given out in advance with the race packet instead of at the finish line.
· We will have a masked and gloved volunteer set out individual and sealed water bottles on a table after the finish line. Participants can take their water bottle if desired.
· We will NOT be providing a water station along the course.
· We will NOT have our traditional candy/cookie stations along the course.
· We will NOT have post race refuel items such as donuts, beer, and hot chocolate.
· Staff will use sanitation wipes to clean door knobs/touch points on port o pot intermittingly through the morning, and while the race is taking place.
6) Compliance:
· Mask wearing is required for all staff, participants, and spectators while on site.
· Social Distancing is required for all staff, participants, and spectators while on site.
· Hand Sanitation stations are provided throughout the venue.
· We are monitoring local guidelines and implementing suggested safety measures to allow participants to stay active and connected.
