Live Race - FAQs/Policies
1. Will I receive any swag for participating?
All participants will receive a race shirt if they are registered by November 7th at midnight. After this date all extra shirts will be first-come, first-served.
2. What are the race awards?
Top 3 Male Overall
Top 3 Female Overall
Top 2 Male in the following age groups: 1-12, 13-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70+
Top 2 Female in the following age groups: 1-12, 13-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70+
3. Where do the proceeds from the race go?
All proceeds from the race will go towards THE James Campbell Memorial Scholarship Fund. This fund is a beacon of support for West Virginia High School Seniors who are delving into the realm of Chemistry. It stands as a testament to the legacy of James Campbell, offering financial empowerment to the bright young minds poised to make significant contributions to the scientific community.
4. What happens if I signed up for the Race but the event is now switched to virtual due to another lock-down or bad weather?
Unfortunately, we cannot tell the future. However, we have high hopes that it will not happen. But if it does, all participants will be moved to a Virtual Race. No refunds will be given but all swag will be shipped.
5. I cannot make the live race and would now like to switch to participate virtually. Is that possible?
The deadline to switch divisions from a live race participate to virtual participate will be November 7th at midnight. After this time all things will go into prep work and you will not be allowed. Please contact us directly to make this switch.
6. Why is there no paper registration or race day registration? I don't want to sign up online.
Unfortunately we have gone away from paper registration for many years and are not bringing it back. It adds a lot of additional work and financial tracking that we do not want to do as directing a race is hard enough.
7. Why is there sales tax and a processing fee?
Registrations are now required to collect and remit sales tax. The processing fee is there to cover costs of payment facilitators, emails, texts, etc.
8. What precautions are you taking specifically to help maintain social distancing?
Please refer to the race rules and policies below for items regarding this question.
9. I missed the deadline to switch to Virtual and I am not able to attend the race/I missed the race - can I still get my shirt?
We do not mail out anything not picked up nor will we meet with you for a pickup. Please be present on race day to get your shirt.
10. Can I transfer my registration to someone or can someone run in my place?
We do not allow person to person transfers.
11. I made a donation but would now like a refund - can I get one?
All entry fees and donations are non-refundable. If you attempt a charge back you will be banned from all events that we manage as we consider this theft.
Additional Race Rules and Policies
1. Runners who have been feeling ill up to 48 hours before the race are not allowed to participate.
2. Runners with a temperature on race morning of over 100.4 degrees will not be allowed to participate.
3. Runners must follow any applicable social distance guidelines
4. Runners are responsible in bringing their own hydration (water/drinks).
5. Although not mandatory, masks are recommended both before/after the race.
6. Please stay within the area at all times. Do not trespass.
7. While running/walking please DO NOT cut across the parking lots. Stay on the course.
8. No littering, vandalizing, or tampering with any of the city amenities
9. Pets are allowed; must be leashed and you must clean up after them
10. Know the nature of the event and come hydrated/prepared.
11. No team-based (or any) bullying
12. Parking is abundant in the area
13. No refunds or transfers for any reason (even due to Force Majeure or Act of God)
14. No bandits are allowed on the course.
*All rules are subject to change with or without notice. It is your responsibility to know the rules per the signed waiver.*
***Liability***
If you do not register for this event/sign the waiver for this event, then you cannot be associated with this event or any parties involved. Any risks and liabilities involving the pets/animals, as well as any other foreseen or unforeseen happenstances, are assumed by the individual.
Our events are designed to be fun and for the entire family. With that in mind any competitor, spectator, parent, volunteer, or sponsor, exhibiting unsportsmanlike conduct or interfering with the positive, competitive atmosphere of the event will be asked to leave the venue and course immediately with no refunds.
By participating I agree to APTiming's Respectfulness Policy:
"If you aren't nice, you aren't allowed. Race organizers, at their sole discretion, have the right to remove your registration without a refund, and even permanently ban you from all future races, if you act, speak or behave disrespectfully toward any of our race staff, race volunteers, or toward your fellow participants. This includes all digital/online communications as well as in-person interactions."
