LOOKING FORWARD: GUIDELINES FOR RACES

RACE GUIDELINES DOCUMENT

We are moving into a new phase of COVID-19 response. The first was denial that it would be a threat to the United States. The second was acceptance of the situation and an accompanying feeling of helplessness. We are now moving into a third phase: discussion of when and how things open up. If the endurance industry can develop sound practices based on local health guidelines, we have the opportunity to be a way for communities to regather - at safe distances.

 

This living document was originally created by RunSignup with input and suggestions from dozens of race organizers and industry leaders. It will continue to be updated regularly as new information becomes available, and can be adapted and modified by any organization to meet their needs and comply with their state and local health guidance. 

 

VIEW LOOKING FORWARD GUIDELINES

How Can We Use This?

This is a living document that will continue to be updated as new information and ideas become available. The document can also be downloaded to provide a starting point for individuals, governing bodies, clubs, and running stores to create their own localized guidelines for races. You can use the menu on the left of the document to click on a heading and jump to that specific section in the document.

So, Can I Put on a Race?

The guidelines in the document are suggestions and ideas to consider as you look towards putting on your races again. Every event should consult and comply with national, state, and local governmental orders as well as national and local health official's guidelines. 

Jump to a Section

Looking for something specific? Use the links below to jump directly to that section of the document.

EXECUTIVE SUMMARY

OVERVIEW

A Rapidly Changing Situation

A Community Approach

Testing and Proximity Apps

Best Practices for Runners

Other Guidelines, Conversations & Policies

How toUse This Document

VIEW OVERVIEW

PLANNING

Applying for a Permit
Size of Race
Location of Event & Course Design
Emergency & Cancellation Plans
Medical Staff
Procurement & Contract Provisions
Insurance
Porta-Potties
Swag
Plan a Virtual Option(s)
Managing Costs
Sponsors

VIEW PLANNING

REGISTRATION

Refund Policy

Waivers

Participant Caps

Corrals

Hybrid Events - In-Person & Virtual

Flexible Participant Management

VIEW REGISTRATION

COMMUNICATIONS & MARKETING

Participant Perceptions

Communicating Through Your Website

Event Logistics & Race Status Communications

Marketing Your Event as Safe

Marketing Through a Crisis

Volunteer Communications

VIEW COMMUNICATIONS & MARKETING

TIMER IDEAS

Beyond helping races convert and create creative virtual races, there are a lot of ideas on how timers can help our industry transition to the “new normal”.

This section will be used to add creative timing and scoring ideas for Timers to help races.

VIEW TIMER IDEAS

RACEDAY

RaceDay Registration
CheckIn and Packet Pick-Up
Start Line Logistics
Spectator Guidelines
Finish Line Flow
Results
Food Handling
Water Stations
Post-Race Clean Up

VIEW RACEDAY

Real Race Examples with Social Distancing

Races will look different in the weeks and months to come, but technology and creativity are letting us get back to racing in a way that complies with social distancing.

View Examples

Give Us Feedback

 

We welcome all feedback, and please let us know if you have additional content to add to this document by emailing allison@runsignup.com and/or johanna@runsignup.com.

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