KINGFISH BOOSTER CLUB

DRAFT BYLAWS

Updated September 30, 2026

ARTICLE I — NAME

The name of this organization shall be the Kingfish Booster Club (the “Club”), subject to approval and continuing authorization for use of the Kingfish name, logos, trademarks, and other protected marks.

ARTICLE II — PURPOSE

The Club is organized to support Kingfish hockey, its players, families, fans, and the broader Kingfish community through approved volunteerism, player appreciation, fan engagement, community service, special events, and responsible fundraising.

The Club shall operate for nonprofit purposes. No part of its net earnings shall inure to the private benefit of any member, officer, or director, except for reasonable reimbursement of properly authorized Club expenses.

The Club shall complement, and shall not interfere with, team operations. The Club does not participate in or attempt to influence roster, coaching, contracts, discipline, medical decisions, personnel matters, or hockey operations.

ARTICLE III — MEMBERSHIP

Section 3.1 — Eligibility and Dues

Membership is open to individuals who support the Club’s mission, agree to comply with these Bylaws and the Club’s Code of Conduct, and pay annual dues established by the Executive Board. The Board may establish or revise membership categories, dues, and benefits and shall communicate them to the membership. Membership is on an annual basis from September 25th through September 24th the following year. Membership dues are not prorated.

Section 3.2 — Voting

Each paid Individual membership shall have one vote. A Family membership shall have one vote per adult member of the Household with a limit of two votes per Family membership. Only members in good standing may vote or make motions.

Section 3.3 — Member Responsibilities

Members are expected to support the Club’s mission, conduct themselves respectfully, protect confidential or private information obtained through Club activities, and fulfill volunteer commitments they accept when reasonably possible.

Section 3.4 — Resignation, Suspension, and Termination

A member may resign at any time. Membership may be warned, suspended, or terminated for conduct materially harmful to the Club, violation of these Bylaws or the Code of Conduct, misuse of Club property or funds, harassment, unauthorized representation of the Club, or other serious misconduct. Discipline shall be handled in accordance with Article XI.

Upon resignation, suspension, or termination, a member shall promptly return any Club property, records, keys, credentials, confidential information, or other materials in the member’s possession. Dues are nonrefundable unless the Board approves otherwise.

ARTICLE IV — OFFICERS

Section 4.1 — Officers

The elected officers shall be President, Vice President, Treasurer, and Secretary. Together they constitute the Executive Board (the “Board”). All officers shall have the power to enter into contracts for the benefit of the Club.  All Officers must be members of the Club and must pay for a membership.

Section 4.2 — Terms

Officers shall serve one-year terms and may be re-elected. Terms begin September 10th of each year and end September 9th of the following year, unless re-elected. 

Section 4.3 — Duties

President — Chairs membership and Board meetings; serves as the primary Club liaison with the Kingfish organization; keeps the Club focused on its mission; oversees implementation of Board decisions; and performs other duties normally associated with the office.

Vice President — Supports the President; acts in the President’s absence; assists with coordination of events, volunteers, and committees; and assumes the office of President if that office becomes vacant.

Treasurer — Serves as custodian of Club funds and financial records; makes authorized deposits and payments; maintains accurate books, receipts, reconciliations, and required financial records; provides regular financial reports; and assists with required tax, licensing, and corporate filings.

Secretary — Maintains minutes and official records; maintains membership records; provides required notices; assists with approved communications; and preserves the Club’s governing documents and historical records.

Section 4.4 — Compensation

Officers shall serve without compensation for their service as officers. Reasonable, properly authorized expenses incurred on behalf of the Club may be reimbursed in accordance with Article VIII.

ARTICLE V — ELECTIONS, RESIGNATIONS, REMOVAL & VACANCIES

Section 5.1 — Nominations

Nominations shall be accepted before or at the annual membership meeting, subject to any nomination deadline announced in advance for absentee or proxy voting. A nominee must meet applicable eligibility requirements and must affirmatively accept the nomination and confirm willingness to perform the duties of the office before the nominee’s name is placed on a ballot.

Section 5.2 — Elections

Officers shall be elected by a majority of votes cast. Contested offices shall be decided by secret ballot unless the membership approves another fair voting method. An unopposed candidate or slate may be elected by acclamation.

Section 5.3 — Resignation

An officer should submit a resignation in writing to the Executive Board. The resignation is effective on the date stated or, if no date is stated, upon receipt.

Section 5.4 — Removal

An officer may be removed for misconduct, misuse of Club funds or property, material violation of these Bylaws or the Code of Conduct, repeated failure to perform the duties of office, excessive unexcused absence, or conduct materially harmful to the Club. The officer shall receive notice of the concern and a reasonable opportunity to respond before final action. Removal requires a two-thirds vote of the remaining voting members of the Executive Board, subject to ratification by a majority of voting members present at the next properly noticed membership meeting.

Section 5.5 — Vacancies

If the office of President becomes vacant, the Vice President shall assume the office of President for the remainder of the term or until the next membership election, whichever the Board determines is appropriate. The Board may fill a vacancy in any other elected office by appointment until the next membership election. The Board may appoint an interim officer when necessary to ensure continuity of Club operations.

Section 5.6 — Transition of Club Property and Access

Upon resignation, removal, or completion of a term, an officer shall promptly transfer to the succeeding officer or Executive Board all Club property and information in the officer’s possession or control, including funds, records, documents, keys, equipment, supplies, passwords, account credentials, banking information, website and social-media access, sponsor and donor information, membership records, contracts, and other tangible or intangible Club assets. No departing officer may retain exclusive control of any Club account or record.

ARTICLE VI — MEETINGS

Section 6.1 — Membership Meetings

The Club shall hold at least one annual membership meeting and may hold additional meetings as needed. The Board may establish regular meeting dates.

Section 6.2 — Notice

Notice of membership meetings shall be provided reasonably in advance through the Club’s approved communication channels. Whenever practicable, announce special membership meetings at least 48 hours in advance. In a genuine emergency, the President or a majority of the Executive Board may call an emergency meeting with shorter notice, and only the urgent matter stated in the notice should be acted upon.

Section 6.3 — Quorum

A quorum for membership meetings shall be the lesser of 20% of voting members or 15 voting members, unless changed by amendment. A majority of current voting Executive Board members constitutes a Board quorum.

Section 6.4 — Voting

Unless otherwise provided in these Bylaws, action is approved by a majority of votes cast at a meeting at which a quorum is present.

ARTICLE VII — BOARD AUTHORITY, INDEPENDENCE & COMMITTEES

Section 7.1 — Board Authority

The Executive Board manages the affairs of the Club between membership meetings, approves expenditures within the adopted budget and financial policies, establishes policies and committees, and ensures compliance with team agreements, these Bylaws, and applicable law. No individual officer or member has unilateral authority to bind the Club except as specifically authorized by the Board or these Bylaws.

Section 7.2 — Independence from the Kingfish Organization

The Kingfish Booster Club is a separate and independent booster and support organization. Unless expressly authorized in writing, the Club and its officers, members, committees, and volunteers have no authority to bind, obligate, represent, or act on behalf of the Kingfish hockey organization, its ownership, management, coaches, players, league, employees, or affiliates.

Use of the Kingfish name, logos, trademarks, player likenesses, photographs, or other team intellectual property is subject to team authorization and applicable agreements. No member may imply that personal opinions or communications are official statements of the Club or the Kingfish organization without authorization.

Section 7.3 — Committees

The Executive Board may establish, combine, modify, or dissolve standing or ad hoc committees as needed. Committees operate under the authority of the Executive Board and may not independently bind, contract for, spend funds of, or otherwise obligate the Club unless specifically authorized.

Section 7.4 — Committee Chairs and Composition

Each Committee will consist of one Committee Chair who will be appointed by majority vote of the Board.  The Committee Chair may choose up to three members, subject to approval by the Board, to assist in the Committee Chair’s activities.  The Committee Chair shall not have voting privileges on Board decisions, but will retain voting privileges on matters put before the membership body. All candidates must be members in good standing to be eligible for a Committee Chair position.

Section 7.5 — Committee Chair Term

Committee Chairs shall serve for one year and can be reelected.

Section 7.6 — Committee Chairs' Duties

The Committee Chair has the duties stipulated by the Board and not prohibited by these Bylaws.   

Section 7.7 — Club Property and Inventory

The Club shall maintain a current inventory of significant Club-owned property and identify the officer, chair, or committee responsible for its custody. Club property shall be used only for authorized Club purposes and returned promptly upon request or at the conclusion of the responsible person’s service.

ARTICLE VIII — FINANCES

Section 8.1 — Accounts and Budget

Club funds shall be maintained in accounts titled in the Club’s legal name. Club funds shall never be deposited into a personal account. The Board shall adopt an annual budget and may establish reasonable spending thresholds and financial policies consistent with these Bylaws.

Section 8.2 — Treasurer Reporting and Oversight

The Treasurer shall provide regular financial reports to the Executive Board and membership. Two-person oversight shall be maintained for banking and reconciliation. Bank statements shall be reviewed regularly by an officer other than the Treasurer.

Section 8.3 — Deposits and Cash Handling

Revenue shall be deposited promptly and recorded by source. Cash events shall use two-person counts and written or electronic documentation of the amount received and deposited.

Section 8.4 — Expenditures and Reimbursements

Expenditures must be authorized under the approved budget or applicable Board-approved financial policy. Receipts or equivalent documentation are required for reimbursement. No officer or member may approve his or her own reimbursement. The Board may not approve reimbursements in cash unless specifically approved and documented.

Section 8.5 — Contracts and Recurring Commitments

Contracts, recurring financial commitments, and material unbudgeted obligations require Executive Board approval. No committee chair, volunteer, or individual member may enter into a contract or financial commitment on behalf of the Club without authorization.

Section 8.6 — Financial Records

The Club shall maintain financial records, bank statements, receipts, tax filings, licenses, contracts, budgets, and Treasurer reports in an organized Club archive. The Board may adopt additional controls, including spending thresholds, debit-card restrictions, and record-retention procedures.

ARTICLE IX — CONFLICTS OF INTEREST

An officer or member with a financial, business, family, or other personal interest in a proposed transaction or decision shall disclose the interest before discussion or voting and shall abstain from voting when appropriate. The minutes shall document the disclosure and any action taken. No officer or member shall use a Club position, confidential information, or Club opportunity for improper personal financial benefit.

ARTICLE X — FUNDRAISING

The Executive Board shall approve all fundraising and, when required, the Kingfish organization. Gaming activities, raffles, merchandise sales, sponsorships, solicitations, and similar activities shall not occur until applicable licensing, tax, trademark, venue, and team requirements are confirmed.

The Club shall fundraise transparently for stated Club purposes. Members may not independently solicit sponsors, use the Club’s name for fundraising, or approach businesses in a manner that could conflict with existing Kingfish sponsorships without authorization.

ARTICLE XI — CODE OF CONDUCT & DISCIPLINE

Section 11.1 — Standards of Conduct

Members, officers, committee chairs, and volunteers are ambassadors of the Club and are expected to act respectfully, responsibly, and in a manner consistent with the Club’s mission. Conduct materially harmful to the Club, the Kingfish organization, players, staff, volunteers, fans, sponsors, or other members may constitute a violation.

Section 11.2 — Player, Staff, and Family Boundaries

Members shall respect appropriate boundaries with players, coaches, team staff, officials, employees, families, and significant others. Harassing, threatening, abusive, intrusive, or unwanted personal, electronic, or social-media contact is prohibited.

Private telephone numbers, addresses, email addresses, personal schedules, medical information, or other nonpublic information obtained through Club activities shall not be shared without authorization from the person concerned or as otherwise required by law.

Section 11.3 — Representation and Social Media

No member may state or imply that the member speaks on behalf of the Club or Kingfish organization unless authorized. Club-controlled social-media accounts and communication channels shall not be used for personal grievances, rumors, harassment, unauthorized disclosures, or commentary that interferes with team operations.

Section 11.4 — Prohibited Conduct

●       Harassment, threats, discrimination, intimidation, stalking, or abusive conduct;

●       Misuse, theft, unauthorized disposition, or personal use of Club funds or property;

●       Unauthorized disclosure of confidential or private information;

●       Unauthorized representation of the Club or Kingfish organization;

●       Attempting to influence roster, coaching, contracts, discipline, medical decisions, personnel matters, or hockey operations;

●       Using a Club position or activity for improper personal financial benefit; or

●       Other conduct materially damaging to the Club or inconsistent with these Bylaws.

Section 11.5 — Complaints and Review

A complaint concerning a member or officer may be submitted to any Executive Board member. The Board shall review the complaint fairly and may designate one or more disinterested persons to gather relevant information. The person whose conduct is at issue shall receive notice of the material concern and a reasonable opportunity to respond before suspension, termination, or removal is imposed, except that temporary restrictions may be imposed when reasonably necessary to protect people, property, funds, confidential information, or Club operations.

Section 11.6 — Discipline

Depending on the seriousness and circumstances, discipline may include a verbal or written warning, temporary restriction of privileges, suspension, termination of membership, removal from a volunteer or committee role, or initiation of officer-removal procedures under Article V. The Board shall document material disciplinary decisions. A member whose membership is terminated must immediately return Club property and access credentials.

ARTICLE XII — AMENDMENTS

These Bylaws may be amended by a two-thirds vote of voting members present at a properly noticed membership meeting at which a quorum is present, provided the proposed amendment or a summary of the proposed change was included in the meeting notice. The Secretary shall maintain the current approved version and record the date of each amendment.

ARTICLE XIII — DISSOLUTION

Upon dissolution, after payment of lawful obligations, remaining assets shall be distributed in a manner consistent with the Club’s federal tax classification and applicable law and shall not be distributed to members merely by reason of membership. If the Club is then recognized under a federal tax-exempt classification that imposes specific dissolution requirements, the Club shall distribute assets in accordance with those requirements.

The Executive Board shall ensure orderly transfer or closure of Club accounts, contracts, records, property, digital assets, and outstanding obligations as part of dissolution.

ARTICLE XIV — PRIORITY OF LAW & SEVERABILITY

The Club shall comply with applicable federal, state, and local law. If any provision of these Bylaws conflicts with controlling law, the law shall govern, and the remaining provisions shall continue in effect to the fullest extent permitted.

 

Adopted September 30, 2026