Coronavirus - Race Options and Best Practices

We Are All In This Together

What is a virtual race?

Virtual races are event (runs/walks) that can be completed by participants anywhere over a range of time.

Why offer a virtual race option?

  • Allow runners to participate in your race when they cannot physically run together
  • Offers a sense of accomplishment similar to the experience of participating in a real event
  • Makes treadmill participation an option
  • Limits waste of previously ordered medals, bibs and other swag


Simple Transition to Virtual Run

This covers the most basic transition steps to a virtual run. For the more advanced, flexible setup including text and email results, view this blog.

Allowing Runners to Opt for a Virtual Race Post-Registration

To easily enable a pop-up and email notification allowing participants to swap to a virtual race (along with other options), go to race >> cancel or postpone race.

You can see which participants have selected the virtual option via the reports on that page.

Results Posting

Determine if you will offer any results-posting. The common methods for collecting virtual results include:

  • Google Form: Create a Google Form that runners can use to submit results
  • Email Results: Participants email the results and the race director posts the results
  • Photo Proof: Participants send a picture of their Garmin/Strava/Fitbit/MapMyRun finishing time and the race director posts
  • No Results: No results posted.
  • Results Uploading: How-To
  • Use Virtual Communities to enhance your virtual race

View the How-To for uploading results here.

Use Virtual Communities to enhance your virtual race

Use social media to replicate the social excitement of race day. A few ways to do that:

  • Create a Facebook Group and promote it amongst virtual participants as a place to share race completion selfies and encouragement
  • Use your existing Facebook Page as a hub to share completion selfies and encouragement
  • Create a hashtag to use on Instagram, Facebook, and other social media for the sharing of selfies and race stories. Share posts from your main accounts!
  • Swag Plan
  • Create (and communicate) a plan for any swag for the event. Options include:

Swag Plan

Create (and communicate) a plan for any swag for the event. Options include:

  • Offer pickup at a later race
  • Offer a TBD pickup at a local running store or event. You may want to wait to determine the pickup point/time to prevent another postponement
  • Offer to ship swag. This is convenient for runners, but can be challenging and expensive for a race – since you did not collect shipping addresses at registration, you will have to verify correct addresses for each runner, and you will incur additional costs from shipping.
  • Do not offer swag – either it hasn’t been ordered yet, or you opt to donate it/use it for another event

We use cookies to offer you a better browsing experience. Read how we use cookies and how you can control them by visiting our Privacy Policy. If you continue to use this site, you consent to use all cookies.