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All nonprofits should offer their participants the option to make their registration fee a tax-deductible donation. Here are the steps we recommend that you take:
Below is some suggested text:
In light of the World Health Organization declaring the coronavirus a pandemic, we’ve made the difficult decision to cancel/postpone our event.
Many of you have very generously offered to donate your registration fee as a way to support our nonprofit in the wake of this substantial financial hit. If you would like to donate your registration fee, please let us know via the cancellation/postponement form on our website. All donation receipts for tax-deductible donations will be sent by XX/XXXX.
We will issue refunds on individual registrations per our refund policy.
KEEP MY REGISTRATION FEE:
If your organization is not a 501c3, you can still offer your participants the option to let you keep their registration fee to support your business, organization, and event(s). These are challenging and difficult times, and we hope that by making this an option, participants will be understanding of the sunk costs for your event and want to help contribute.
Please note that if you are not a registered 501c3 you cannot issue tax-deductible receipts for this option. If you plan to donate these registration fees to a charity, the tax-deductible receipt will need to come from the charity and be sent to participants who opted to let you keep their registration fee.