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SAPD 5K Fun Run Back-to-School Supply Drive & Health Fair

San Antonio, TX 78251
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Friday May 8, 2026 - Monday June 15, 2026

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SAPD 5K Fun Run & Health Fair
2026 Vendor Registration Information

 

Important Venue Notes
• Vendors are strongly encouraged to pre-stage setup items on July 24 or July 25 to help reduce event-day congestion
• Event-day setup is from 5:00 AM – 7:00 AM
• Vendor breakdown begins at 10:30 AM with venue clearance expected by approximately 11:30 AM
• Due to SeaWorld sponsorship requirements, only Coca-Cola products may be distributed onsite unless otherwise approved by venue management

Final participation remains subject to venue approval.

Vendor registration for the 2026 SAPD 5K Fun Run & Health Fair officially opens on May 22, 2026.

This free community event supports the 2nd Annual SAPD Back-to-School Drive benefiting Edgewood ISD students, families, and teachers. The event combines a 5K Fun Run, Health Fair, wellness outreach, and school supply drive into one family-friendly community event.

We are actively seeking vendors that provide:
• Health & wellness resources
• Educational materials
• Family services
• Youth programs
• Mental health support
• Public safety education
• Community outreach services
• Fitness & nutrition information

Vendors offering interactive booths, giveaways, wellness screenings, family-friendly activities, and community resources are highly encouraged to participate.

Event Details
• Date: Sunday, July 26, 2026
• Location: SeaWorld San Antonio – Ports of Call
• Event Hours: 7:00 AM – 10:30 AM
• Vendor Registration Deadline: June 15, 2026
• Vendor Fee: None
• Final participation subject to venue approval
• Booth space is limited and submission of an application does not guarantee acceptance or booth placement

Vendor Expectations
• Maintain a positive, family-friendly environment
• Provide educational, wellness, health, fitness, or community resources
• Operate professionally and respectfully
• Follow all venue and event policies
• Support the event mission through optional school supply donations benefiting Edgewood ISD

Promotional giveaways are encouraged and may include:
• Pens
• Water bottles
• Bags
• Educational materials
• Wellness items
• Small branded promotional products

All giveaway items must remain family-friendly and appropriate for the event.

Beverage & Snack Requirements
Due to SeaWorld sponsorship agreements, only Coca-Cola products may be distributed onsite unless otherwise approved by venue management.

Examples include:
• Coca-Cola products
• Dasani Water
• Powerade
• Minute Maid products

Setup Information

Preferred vendor pre-setup dates:
• Friday, July 24, 2026
• Saturday, July 25, 2026

Event-day setup window:
• Sunday, July 26, 2026
• 5:00 AM – 7:00 AM

Vendor breakdown begins at 10:30 AM. Vendors should clear the venue area by approximately 11:30 AM unless otherwise directed by event staff or venue operations.

Vendors are responsible for bringing their own:
• Tables
• Chairs
• Tent/canopy (optional)
• Displays and promotional materials

Please Note
• No electrical power will be available
• Battery-powered devices or portable fans are recommended
• No balloons, confetti, streamers, or unauthorized sound amplification
• Vendors must remain within assigned booth areas
• This is an outdoor event; vendors should plan accordingly for summer weather conditions
• Vendors are responsible for securing their own property, materials, and equipment
• Additional vendor parking and load-in instructions will be provided upon approval

A school supply donation drop-off location will be available near packet pickup for vendors and participants wishing to support the Back-to-School Drive.

For vendor questions or assistance, please contact:
jairo.sanchez@sanantonio.gov

 

Waiver

SAPD 5K FUN RUN (Back-to-School Drive) WAIVER AND RELEASE OF LIABILITY

PLEASE READ CAREFULLY – THIS AFFECTS YOUR LEGAL RIGHTS
By registering for this event, you acknowledge that you have read and agree to the terms below.

ASSUMPTION OF RISK

Participation in the SAPD 5K Fun Run is voluntary and involves physical activity that carries inherent risks, including but not limited to discomfort, illness, injury, or even death. You are responsible for ensuring you are medically and physically able to participate. No medical or fitness screenings will be provided. You assume all risks associated with participation, including those from uneven terrain, obstacles, weather, traffic, or contact with other participants.

RELEASE OF LIABILITY AND INDEMNIFICATION

I, the undersigned, for myself and on behalf of my heirs, executors, and assigns, hereby release, waive, and discharge the City of San Antonio, the San Antonio Police Department, its officers, agents, employees, event organizers, sponsors, and affiliated partners from all liability for any injury, loss, or damage arising from or related to my participation.

I further agree to indemnify and hold harmless the aforementioned parties from any claims or liabilities, including legal and medical costs, resulting from my actions or participation in the event.

MEDICAL TREATMENT AND PERSONAL RESPONSIBILITY

I certify that I am in good health and physically capable of participating. In the event of a medical emergency, I authorize event staff to arrange for treatment and transportation, and I accept responsibility for all related expenses. I agree to comply with all rules and instructions from event staff and understand that failure to do so may result in removal from the event without refund.

MINORS AND LEGAL GUARDIANSHIP

If I am registering or accompanying a minor under the age of 18, I confirm that I am their legal guardian and accept the terms of this waiver on their behalf.

USE OF LIKENESS

By participating, I grant permission to event organizers to use my image, voice, or likeness in any recordings, photographs, or promotional materials, without compensation. These materials become the property of the event organizers.

SEVERABILITY

This waiver is intended to be as broad and inclusive as permitted by law. If any part is found invalid, the remaining terms shall remain in effect. By signing below, I acknowledge that I have read, understood, and voluntarily agree to this Waiver and Release of Liability.



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