General policy

I grant the registrant permission to participate in the GLRR youth programs for the 2025 season. I agree to not hold GLRR or its Officers, Directors, Managers, Coaches or other personnel responsible in the event of an accident or injury to the registrant during any GLRR activity including traveling to or from GLRR activities. I certify that I have read, understand and will abide by the GLRR Youth Policy for 2025. I understand that if the registrant does not attend a race, I am responsible for the race fee. I understand it is my responsibility to use the approved method for cost reimbursement as defined in the GLRR policy for 2025 and agree to file for reimbursement within 30 days after the expense is incurred. Attendance at GLRR events and programs constitute consent to be photographed. Photos and images will not be identified by using full names of the participants.

I give permission, if I cannot be reached by telephone, for the registrant to be treated with X‐rays, sutures or any other treatment deemed necessary by attending Medical Personnel.

Race team policy

• GLRR Youth Team membership ‐ 1st child, $50, 2nd child, $25, 3rd child, $25.Total capped at $100.
• GLRR Youth registration form – free with GLRR Youth Team membership.
• Signed GLRR Youth Race Team Policy.
• To cover certain expenses, a limited number of scholarships are available for youth athletes. To receive one of these scholarships…
  • A written request must be submitted to the Youth Director.
  • The request must be approved by the GLRR board.
• Uniforms
  • Youth team members must wear the current GLRR singlet. The singlet will be provided as part of the membership.
• Racers must define which races they will run at least 10 days before the race in most cases. If races that are signed up for are not attended, the family will reimburse GLRR for the entry fee if fee was paid by GLRR.
• If it is a medical emergency and the Director is notified that the runner cannot attend the race (email) or a family situation cleared by the Director in writing (email) then the fee will not have to be reimbursed.
• Volunteering – families are expected to volunteer at the Baystate Marathon.
• Communications
  • Primary (Heja app)
  • Secondary – GLRR youth web page and/or Facebook page
• Benefits
  • Race Fees for all GLRR authorized races ‐ paid for by GLRR if athlete attends 50% of practices in the current season. School practices will not impact attendance percentage.
• Reimbursement for expensesEach member is responsible for using the GLRR forms on the GLRR web site (https://glrr.net)
  It is the responsibility of the requestor to have all the receipts submitted within 30 days of the expense.
  Receipts submitted after 30 days will result in non‐reimbursement.
• Travel Reimbursement Policy for National Championships requiring qualifying for athletes that have competed in a minimum of 50% of meets in the current season.
  • Local 
    • Defined as:
      • If the race start time is earlier than noon with up to 2 hours travel time (by car),
      • If the race start time is noon or later with up to 4 hours travel time (by car) as defined by Google Maps directions from GLRR Office,1934 Lakeview Ave. Dracut, MA
    • No Family costs covered
    • Coach Expenses covered
      • Gas
      • Food/Meals
    • Scholarship expenses covered
      • Gas
      • Food/Meals
  • Drive with overnight
    • Defined as
      • If the race start time is earlier than noon with 2 to 4hours traveling time (by car),
      • If the race start time is noon or later with travel time 4to 8 hours (by car) as defined by Google Maps directions from GLRR Office, 1934Lakeview Ave., Dracut, MA
    • Expenses covered for number of nights necessary as approved by the Youth Director
      • Hotel room per family (up to $100 per night or actual cost if less than $100)
    • Expenses not covered
      • Food/Meals
      • Additional travel costs
  • Flight
    • Defined as
      • If greater than 8 hours travel time as defined by Google Maps directions from GLRR Office, 1934 Lakeview Ave. Dracut, MA
    • Expenses covered for flight for the athlete (not family) up to $100, unless GLRR board approves higher
    • One hotel room per family (up to $100 per night or actual cost if less than $100)
    • Expenses not covered
      • Food/Meals
      • Additional travel costs
         

Junior Olympics

If my young athlete is selected to, and chooses to, participate in the Junior Olympics, I understand that they must be willing to compete throughout the competition, in the event they qualified for, as they continue to advance.