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Pleasanton Run for Education

Sun April 27, 2025 Directions

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Race Day Volunteer Opportunities (Sunday, April 27)

Race Day Set Up

You must be 15 or older to volunteer for this task.

April 27, 2025

Details

Help with early morning set up - unloading items from cars and trucks. This position will be done before the first race starts, so if you are planning to run or walk, but want to volunteer, this is a great spot for you!

Location

Alameda County Fairgrounds

General Race Volunteer at Fairgrounds

You must be 15 or older to volunteer for this task.

April 27, 2025

Details

Help fill in areas like race registration, if other volunteers no-show.
Help with the race expo, including Vendor set up (setting up tents, unloading cars, table set up), handing out refreshments, Kids Challenge area, Course Marshals if we need to fill some last minute no-shows.

Location

Alameda County Fairgrounds

Volunteer Check In Booth

You must be 18 or older to volunteer for this task.

April 27, 2025

Details

Help check in volunteers on race morning, assist them by finding their group leader, handing them a t-shirt and answering any questions. At the end of the morning, helping with check-out, and clean up of the volunteer area.

Location

Alameda County Fairgrounds

Race Day Registration and T-shirt Distribution

You must be 16 or older to volunteer for this task.

April 27, 2025

Details

Help at Race Day Registration with handing out bibs, t-shirts, and accepting new entries.
Most positions in this role involve the use of chromebooks or tablets. Bring glasses if needed for reading. Public facing and must be able to communicate clearly with adults.

Location

Alameda County Fairgrounds
Check In at Volunteer Check In Tent

Sponsors Valet

You must be 15 or older to volunteer for this task.

April 27, 2025

Details

Help sponsors unload items from their cars in parking lot loop, watch their items, help them carry items to their booth spaces.

Sponsor Hospitality Runner

You must be 16 or older to volunteer for this task.

April 27, 2025

Details

Check with the sponsors at the expo booths if you can help grab them any beverage, food item from the Sponsor Hospitality tent and bring it back to them. Must be comfortable engaging with adults, have a friendly demeanor and be willing to serve our wonderful sponsors!

Bag Check Station

April 27, 2025

Details

Manage bag check station for runners that want to drop off their bags pre and post race.

Location

Alameda County Fairgrounds

Course Marshal - Group #1 High Priority

You must be 18 or older to volunteer for this task.

April 27, 2025

Details

On race course, direct the runners and walkers to ensure they go the right way. In the process, you can cheer them on as they travel past your location. All course marshals will be given safety vests and some will be provided with handheld flags. Most course marshals will be done with their position between 8:45 and 9:45 am; some will be needed until as late at 10:15 am. (Depends on your location).

*This is great for groups that want to volunteer and serve together!

Location

Check In at Alameda County Fairgrounds

Course Marshal - Group #2 High Priority

You must be 18 or older to volunteer for this task.

April 27, 2025

Details

On race course, direct the runners and walkers to ensure they go the right way. In the process, you can cheer them on as they travel past your location. All course marshals will be given safety vests and some will be provided with handheld flags. Most course marshals will be done with their position between 8:45 and 9:45 am; some will be needed until as late at 10:15 am. (Depends on your location).

*This is great for groups that want to volunteer and serve together!

Location

Your group will likely meet directly at the course location at Bernal Community Park (not Alameda County Fairgrounds).

Course Water Station on 5K "Water Stop #1"

You must be 10 or older to volunteer for this task.

April 27, 2025

Details

Pass out water on the course water station located at Starbucks on Main Street. Park at the Inklings parking lot on Main Street.

Kids 10 and up are welcome, however, must be accompanied by an adult volunteer in the ratio of 2 kids for every adult.

Volunteers for this role will be asked to report directly to the Water Station. You will receive an email in advance with a map for your location.

Location

Meet at the Starbucks on Main Street.

Course Water Station on 10K "Water Stop #2"

You must be 10 or older to volunteer for this task.

April 27, 2025

Details

Pass out water on the course water station located near Valley Ave in Bernal Community Park.

Kids 10 and up are welcome, however, must be accompanied by an adult volunteer in the ratio of 2 kids for every adult.

Volunteers for this role will be asked to report directly to the Water Station. You will receive an email in advance with a map for your location.

Location

Meet at Bernal Community Park (instructions with specific location will be emailed in advance).

Finish Line Medals Lead

You must be 18 or older to volunteer for this task.

April 27, 2025

Details

Help manage the Finish Line Medals volunteers and oversee flow and replenishment of proper medals for distribution (regular medals for 2 Mile, 5K and 10K races, Kids medals for Kids Challenge participants).

Finish Line Medal and Water Distribution

You must be 14 or older to volunteer for this task.

April 27, 2025

Details

Pass out medals and/or water at the race finish line.
Volunteers in 9th Grade or older are welcome to participate.

Location

Alameda County Fairgrounds

Finish Line Timing Assistant

You must be 15 or older to volunteer for this task.

April 27, 2025

Details

Help with the official race timing. Includes helping with set up of equipment, tent and computers, starting watches, setting clocks and back up timing. NO experience is required.

10th grade and up

Location

Alameda County Fairgrounds

Kids Challenge Course Assistant

You must be 17 or older to volunteer for this task.

April 27, 2025

Details

The Kids Challenge has hundreds of kids ages 10 and Under participating in age-based heats in a short race route. In this position you will assist with corralling the children as well as directing them along their run, which is all within the fairgrounds and eyesight of the Kids Challenge Start/Finish line.

*Great for those that enjoy working with kids and have leadership skills. Must be comfortable guiding and instructing children.

Location

Alameda County Fairgrounds

Kids Challenge Station

You must be 16 or older to volunteer for this task.

April 27, 2025

Details

Help apply temporary tattoos to kids' arms (ages 3-10) prior to the Kids' Challenge 1/4 mile race. Someone volunteering for this spot should love working with kids!

Location

Near Kids' Challenge area.

Kids Challenge Leads

You must be 18 or older to volunteer for this task.

April 27, 2025

Details

Help with announcements at the Kids Challenge and crowd control to keep parents and kids organized for smooth pick up after the 1/4 mile run. Must be comfortable being vocal and helping others to follow instructions.

Award Medal Distribution

You must be 16 or older to volunteer for this task.

April 27, 2025

Details

Assist with distributing medals to the race winners at the medals pick up table. Must have a cheerful demeanor and be comfortable conversing with people.

Award Medal Distribution Lead

You must be 18 or older to volunteer for this task.

April 27, 2025

Details

Help to coordinate the award medal distribution volunteers during the award medal distribution to race winners post races and keep the process running smoothly. Must be comfortable acting as a lead and instructing others what to do.

Clean Up Crew

You must be 15 or older to volunteer for this task.

April 27, 2025

Details

After the race, help with clean up. Primarily includes breakdown of tents and tables, and loading items into trucks and cars. Remove and roll banners from portable fencing; break down fencing; pack up leftover medals, t-shirts, and other items. Please bring sunscreen.

Pre-Race Volunteer Opportunities (Saturday, April 26)

Expo Area Set Up - Saturday 4/26

You must be 14 or older to volunteer for this task.

April 26, 2025

Details

Help set up the race venue, including tents, set out tables, put up portable fencing, hang banners, unload water, and other set-up duties.

Please bring a water bottle with you - no refreshments on-site

Location

TBD

Packet Pick Up Set Up

You must be 14 or older to volunteer for this task.

April 26, 2025

Details

Assist with setting up tables / canopy tents / race shirts & bibs for packet pick up area. Will help unload truck and cars.

Location

Amador Valley High School

Pre-Race Packet Pick Up

You must be 14 or older to volunteer for this task.

April 26, 2025

Details

Help hand out t-shirts and race bibs to participants
Most positions involve using a computer or a tablet - bring reading glasses if you need them. Must be able to communicate clearly with adults as this is a public facing role.

Location

Amador Valley High School

Volunteer Opportunities before Race Weekend

Distribute race posters and postcards to downtown businesses (mid-late March)

At least 8 more volunteers needed.

Details

Represent the PPIE Run for Education and help create awareness for the event by visiting Pleasanton businesses and asking owners/managers if they would be willing to support the event by displaying a race poster and/or postcards.

*This is something fun to do as pairs or with a group of friends!

You will be emailed in mid-late March with details of date for posters pick up and business locations to visit. Please notify mindy.louie@ppie.org if you'd like to be paired up with another volunteer after signing up for this task.

Location

Throughout Pleasanton

Neighborhood Letter Distribution

You must be 16 or older to volunteer for this task.

At least 8 more volunteers needed.

Details

Neighborhood letters advising residents of the race route and any potential closed roads will need to be distributed to front porches (under rugs or taped to front doors) prior to the event.

The tentative timeframe for the neighborhood letter distribution will be mid-April. You will be contacted to pick up the letters and they will need to be posted to your assigned neighborhood(s) by April 18th at the latest

Those under 18 must be accompanied by an adult. It's a good task to work in pairs. Painters tape will be provided with the letters. If you have signed up to work this task and want to be paired with a friend or two, please reach out to mindy.louie@ppie.org to let her know.

Pre Race Truck Loaders

April 25, 2025

Details

We will need some strong folks to help us move and lift cases of water, t-shirts, medals etc into our truck for Race Day.

Location

PPIE office - 5758 W. Las Positas Boulevard, Pleasanton, 94588

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