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Circle of Care Run and Walk (Draft)

Sun April 27, 2025 Westport, CT 06880 US

This Race is in Draft Mode

Packet Pickup - Early Check-In High Priority

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You must be 25 or older to volunteer for this task.

April 25, 2025

3:00 pm EDT - 4:30 pm EDT (At least 1 more needed)

4:30 pm EDT - 6:30 pm EDT (At least 1 more needed)

Details

Greet participants at our barn the Friday before race weekend (5/3). Early Check-In is available for those who want to beat the line on race day!

Volunteers for this task must be organized and comfortable using a laptop or cell phone - bib numbers given to participants MUST be tracked and recorded on RunSignup to ensure accurate tracking of run times on race day. Runners will also be pre-checked in for the race during Packet Pickup.

Location

Circle of Care Barn at 144 Danbury Rd. Wilton, CT

Race Check-In High Priority

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You must be 18 or older to volunteer for this task.

April 27, 2025

8:00 am EDT - 9:30 am EDT (At least 6 more needed)

Details

On race day, those who did not attend pre-race Packet Pickup (the week before the race) will need to check in at the Check-In Tent. Volunteers for this task must be organized and comfortable using a cell phone to check in participants.

Registrants will need to be "checked in" on RunSignup and bib numbers will need to be added to their account. Volunteer needs for this tent include t-shirt distribution & organization, bib distribution, and check-in & tracking.

Location

Merwin Meadows Park - Check-In Tent

Parking Attendant High Priority

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You must be 21 or older to volunteer for this task.

April 27, 2025

8:00 am EDT - 10:00 am EDT (At least 6 more needed)

10:00 am EDT - 12:00 pm EDT (At least 4 more needed)

Details

Volunteers will need to direct incoming traffic within the parking lots at Merwin Meadows. When the lot is full, volunteers will move up to the main road to monitor traffic and re-direct cars to follow the overflow parking signage leading them to Wilton Playshop and the Red Rooster parking lot.

After the race, parking attendant volunteers may need to help with traffic flow as cars are exiting the lot.

Location

Merwin Meadows Park, Wilton Train Station

Site Setup High Priority

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April 27, 2025

7:00 am EDT - 9:00 am EDT (At least 3 more needed)

Details

This is a hands-on task! Volunteers must be able to help set up tables/tents/etc., carry materials from cars to the site, and follow directions on placement.

Great volunteer opportunity for high school students.

Location

Merwin Meadows Park

Inspiration Wall Medium Priority

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April 27, 2025

8:30 am EDT - 10:00 am EDT (At least 1 more needed)

10:00 am EDT - 11:30 am EDT (At least 1 more needed)

Details

Volunteers will guide participants on how to use the Inspiration Wall and hand out supplies.

Location

Merwin Meadows Park

Photo Station High Priority

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April 27, 2025

8:30 am EDT - 10:00 am EDT (At least 1 more needed)

10:00 am EDT - 11:30 am EDT (At least 1 more needed)

Details

Volunteers will encourage photo-taking among participants at our Photo Station. Volunteers must be comfortable using cell phones to take clear pictures of participants who may ask for help.

This is a great volunteer opportunity for high school students!

Location

Merwin Meadows Park

Site Breakdown High Priority

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April 27, 2025

11:00 am EDT - 12:00 pm EDT (At least 5 more needed)

Details

This is a hands-on task! Volunteers will assist in breaking down the event, ensuring all garbage is properly disposed of, and helping to load trucks with supplies from the race.

This is a great volunteer opportunity for high school students!

Location

Merwin Meadows Park

On-Site "Cheerleaders" High Priority

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April 27, 2025

8:30 am EDT - 10:00 am EDT (At least 10 more needed)

10:00 am EDT - 11:00 am EDT (At least 10 more needed)

Details

Volunteers are needed to stand in groups on the race course and cheer on our runners/provide direction.

This is a great corporate group or students of all ages volunteer opportunity!

Location

On race course, Wilton, CT. Locations on course are TBD

Floating Volunteers Low Priority

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April 27, 2025

8:00 am EDT - 9:30 am EDT (At least 2 more needed)

9:30 am EDT - 11:00 am EDT (At least 2 more needed)

Details

Volunteers for this task must have great attention to detail! Floating volunteers will walk around the race site and ensure other volunteers have everything they need and operations are running smoothly.

Volunteers for this task will also monitor the garbage situation, swap out bags when needed, look for any loose items on the park property that needs to be thrown out.

Location

Merwin Meadows Park

In-Line Registration Help

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April 27, 2025

7:30 am EDT - 9:00 am EDT (At least 2 more needed)

Details

Participants have the opportunity to register using their smartphones while waiting in line for check-in. Volunteers will be trained in how to register for the 5K and will be available for assistance should anyone in line need help.

Location

Merwin Meadows Park

Balloon & Ice Pickup

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April 27, 2025

7:15 am EDT - 7:30 am EDT (At least 1 more needed)

Details

Pick up at Village Market in Wilton at 8 AM on race day (April 30) and deliver to Merwin Meadows.

Location

Merwin Meadows Park

Volunteer Check-In Table Medium Priority

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April 27, 2025

7:30 am EDT - 9:30 am EDT (At least 2 more needed)

9:30 am EDT - 11:30 am EDT (At least 2 more needed)

Details

Greet fellow volunteers at our Volunteer Check-In Table and direct them to their assigned stations. Hand out volunteer t-shirts to those who do not have one.

Location

Entrance of Merwin Meadows

Balloon Arch High Priority

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April 27, 2025

7:00 am EDT - 8:00 am EDT (At least 2 more needed)

Details

Blow up balloons and assemble balloon arch. Affix to designated posts/the Photo Station.

Location

Photo Station and Pavillion at Merwin Meadows

Sign Setup High Priority

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April 27, 2025

7:00 am EDT - 8:00 am EDT (At least 2 more needed)

Details

Help us place race signage in designated spaces around Merwin Meadows Park so attendees know they're in the right place!

Location

Merwin Meadows Park, at top of hill, and by parking lots (Merwin Meadows and train station)

Coffee Pickup High Priority

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April 27, 2025

7:15 am EDT - 7:30 am EDT (At least 1 more needed)

Details

Pick up donated coffee and supplies for race participants at Connecticut Coffee & Grill and bring to Merwin Meadows.

Location

Wilton/Merwin Meadows

Games: Tattoos/Sidewalk Chalk/Jenga High Priority

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April 27, 2025

8:30 am EDT - 10:00 am EDT (At least 1 more needed)

10:00 am EDT - 11:30 am EDT (At least 1 more needed)

Details

Fun for all ages! Help participants apply our race-themed temporary tattoos and stickers.

Location

Merwin Meadows Park - Pavillion

Mocktail Table Low Priority

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April 27, 2025

9:00 am EDT - 10:00 am EDT (At least 2 more needed)

10:00 am EDT - 11:30 am EDT (At least 2 more needed)

Details

Are you the bartender of your friend group? Bring some festive fun to our After Race Tailgate and help us mix up Margarita Mocktails - non-alcoholic spirits courtesy of Seedlip Drinks. Recipe and ingredients will be provided for you.

Location

Merwin Meadows Park - Pavillion

Pick Up Donuts Medium Priority

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April 27, 2025

8:30 am EDT - 8:30 am EDT (At least 1 more needed)

9:30 am EDT - 9:30 am EDT (At least 1 more needed)

Details

Go to Rise Donuts in town center - pick up donuts and bring them back to Merwin Meadows Park. Cut them into 4ths.

Location

Merwin Meadows and Rise Donuts

Survivor Tent High Priority

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April 27, 2025

8:30 am EDT - 9:30 am EDT (At least 1 more needed)

9:30 am EDT - 10:30 am EDT (At least 1 more needed)

Details

Interact with the survivors and their families - play games, do crafts, have breakfast together.

Location

Merwin Meadows

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