5k Run | 1 Mile Walk | Fitness for Mothers Helping Mothers Volunteer Registration

Community Outreach & Registration Team Medium Priority

At least 10 more volunteers needed.

Details

Help us build excitement and drive registrations for the 2nd Annual event! Volunteers will join our Race Organizer at high-traffic local partner businesses to host promotional tables, share the mission of Mothers Helping Mothers, hand out flyers, and help community members register for the race on-site using QR codes.

Note: Dates and locations are currently being finalized. By signing up here, you are joining our Outreach Roster, and we will contact you directly with a calendar of specific 2-to-3-hour shifts (weekend mornings and afternoons) to choose from as they lock in.

Key Tasks:
Enthusiastically welcome people to the table and share race details.
Assist community members with navigating the online registration link.
Help set up and break down the table display and banners.

Location

Partner Businesses (dates & exact locations TBD)

Finish Line Crew - hand out medals High Priority

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October 4, 2026

8:45 am EDT - 10:00 am EDT (At least 2 more needed)

Details

They hand out medals as runners cross the finish line, guide them through the chute, and offer congratulations.

Location

Sarasota Polo Club Pavillion

Breakdown Crew High Priority

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October 4, 2026

10:30 am EDT - 12:30 pm EDT (At least 5 more needed)

Details

This team is responsible for breaking down the start/finish line and loading all supplies and equipment back into vehicles.

Location

Sarasota Polo Club (South Entrance)

Water Station Setup & Crew High Priority

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October 4, 2026

7:00 am EDT - 10:00 am EDT (At least 10 more needed)

Details

Ensure water stations are setup with water coolers, cups, trash and ice. An energetic team that fills and hands out cups of water to runners as they pass, while cheering them on and cleaning up dropped cups. Multiple stations will be setup for the runners and walkers.

Location

Sarasota Polo Club

Directing Flow During Race Medium Priority

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October 4, 2026

8:30 am EDT - 10:00 am EDT (At least 5 more needed)

Details

Guide participants efficiently throughout the race for the 5k runners and 1 mile walkers towards the finish line area to post-race activities.

Location

Sarasota Polo Club

Assemble Start/Finish Line High Priority

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October 4, 2026

6:30 am EDT - 10:30 am EDT (At least 5 more needed)

Details

Tasks include assembling the start/finish line truss or arch, setting up barricades or cones for the finish chute.

Location

Sarasota Polo Club near the Pavillion

General Volunteer / Race Day Crew Medium Priority

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October 4, 2026

8:00 am EDT - 11:00 am EDT (At least 5 more needed)

Details

The General Volunteer / Race Day Crew is a dynamic and essential role for individuals with a flexible, can-do attitude. You will be assigned on race morning to the area with the greatest need, making you a critical part of the event's success. If you love variety and want to see how a race comes together from all angles, this is the perfect position for you!

Location

Sarasota Polo Club

Venue Signage High Priority

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October 4, 2026

6:45 am EDT - 8:00 am EDT (At least 5 more needed)

Details

Day before and morning of the event place all necessary directional signs for Parking, Restrooms, Packet Pickup, Start Line, etc.

Location

Sarasota Polo Club (south entrance and along the outside of the Polo Club on Lorraine Rd)

Early Packet Pickup & Race Day Registration Medium Priority

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October 2, 2026

4:00 pm EDT - 7:00 pm EDT (At least 2 more needed)

October 3, 2026

10:00 am EDT - 2:00 pm EDT (At least 2 more needed)

Details

Volunteers will work indoors (TBD Location) to greet runners/walkers, look up their registration names on a master list, and hand out the correct race bibs, timing chips, and event t-shirts.
Checking in runners day of the race, handing out bibs and shirts, and processing any last-minute registrations.

Location

Sponsor's location (TBD)

Manage the table with post-race refreshments Medium Priority

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October 4, 2026

7:00 am EDT - 10:00 am EDT (At least 5 more needed)

Details

Managing the tables with bananas, water, granola bars, etc., keeping them stocked and organized.

Location

Sarasota Polo Club

Parking & Guest Welcome Team High Priority

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October 4, 2026

7:00 am EDT - 8:30 am EDT (At least 5 more needed)

Details

Help us welcome participants as they arrive at the Sarasota Polo Club! Volunteers in this role will work alongside the venue's professional traffic staff to direct incoming cars to the correct parking lots, greet participants, and point them toward the registration area and Vendor Village.

What to Expect: An active, outdoor role involving standing, waving, and answering basic directional questions to ensure a smooth, welcoming arrival for our runners and families.

Time Commitment: Early morning shift on race day (Sunday, October 4, 2026).

Location

Sarasota Polo Club (South Entrance)