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Gift of Life 5K

Sat October 5, 2019 Winchester, KY 40391 US

Course Volunteers High Priority

You must be 18-100 years old to volunteer for this task.

At least 4 more volunteers needed.

Details

This race needs lots of volunteers along the way to guide our runners at each turn and to help the Winchester Police Department keep the traffic off the streets while we run. We need at least 56 volunteers for this position, but can take up to 112.

Course Volunteer
 Line the course and direct people and possibly traffic
 Cheer and encourage runners
 Watch for injured runners
 Report to Winchester Police Department

Location

All along the course.

Pre-Race Bag Pick Up High Priority

At least 2 more volunteers needed.

Details

This will be the day before the race at Woody's Sports Bar and Grill in Winchester. More information TBA.

Race Set Up High Priority

October 5, 2019

Details

Arrive early and help us set up the race at BCTC campus.

Set out quarter-mile marker signs
 Load car with all quarter-mile marker yard signs
 Follow Bob Baney with Race Rise, put out quarter-mile marker signs at appropriate locations

Water Stop
 Load truck with water, coolers, Dixie cups, Sponsor banner, 1 table, 2 chairs, waste bin
 Set up table


Water Cooler
 Get ice
 Fill coolers with ice and water bottles
 Top coolers with ice

Hang Sponsorship Signage
 Logo banners near stage
 Welcome sign near starting line
 You did it! Sign near finish line
 Family fun zone

Registration
 Assemble 2 tables
 4 Chairs
 Place registration and pre-registration signs on the tables
 Set up tee-shirts behind registration according to size
 Place money box and iPad with Square on table by registration forms
 Place extra bags under registration side of table packed with everything but bib and shirt

Community Art Project
 Set up art structure
 Lay out pens
 Place sponsorship signs nearby
 Gift of Life Community Art Project
 Sponsors: Friends of Arthur Walson
Mason on Main


Awards Tent
 Set up canopy
 Set up 4 tables
 Set up 2 chairs
 Arrange prizes on tables


Family Fun Zone
 Set up tables
 Set up corn hole
 Set up photo booth


Food Area
 Set up tables for
• Kroger
• Steak & Shake
 Shuffle Bean has set up, just give them room
 Ale-8-One has set up, just give them room
 Put out food on table
 Set up sponsor signs
 Sponsors: Kroger
Ale-8-One
Shuffle Bean Coffee

Waste Bins
 Near food tents

Registration High Priority

October 5, 2019

Details

Registering new participants and distributing tags to registered participants on the day of the race.

Registration
 Pre-registration
 When someone arrives:
• Ask their name
• Confirm their name and tee-shirt size
• Give them their bag
 Race Day Registration
 When someone arrives:
• Hand then the race day registration form and a pen
• Confirm tee-shirt size and place in bag
• Process their payment either with Square/cash/check
• Give them their bag
• Hand race day registration form to Race Rise Staff

Water Stop Medium Priority

No volunteer spots remaining.

This volunteer task is full.

Details

Give out water at the water stop along the route.

Water Stop – Set up on College between Hayes and Dudley
 Fill Dixie Cups with water
 Hand water to runners
 Cheer for the runners!
• “You’re making a difference in so many lives!”
• “Thank you for helping transplant patients!”
 Breakdown
• Collapse table
• Collapse chairs
• Place all thrown away cups in waste bin

Awards Tent Medium Priority

October 5, 2019

This volunteer task is full.

Details

Help distribute awards.

Awards tent
 Organize awards by age group on back table
 Organize door prizes on front table by size
 When someone comes to hand off prizes, check off the name and the prize that they are taking
 Breakdown
• Fold down tables
• Fold down chairs
• Collapse canopy

Food Tent Medium Priority

October 5, 2019

This volunteer task is full.

Details

Help distribute food.

Refreshment area
 Set out food for runners
 Wear plastic gloves (provided)
 Hand runners food
 Keep the food service full
 Breakdown
• Collapse all tables
• Collapse canopy

Gift of Life 5K Community Art Project Medium Priority

October 5, 2019

Details

Distribute materials for art wall.

Gift of Life 5K Community Art Project
 Place sign
 Set up two chairs
 Handle supplies

Clean Up High Priority

At least 8 more volunteers needed.

Details

Clean up park after race is over.

Clean-Up
 Load Canopies
 Load supplies
 Pick up and load sponsorship signs
 Pick up water stop
 Pick up tables and chair
 Pick up trash
 Collect items for lost and found

Mascot Medium Priority

At least 1 more volunteer needed.

Details

Wear mascot costume.

Mascot
 Wear costume
 Take photos with anyone who asks
 Have high energy and dance to music

Race Info DonateLifeKY.org Participant Tracking Refund Policy Photos
Event Info Kentucky Organ Donor Affiliates Donate Store
TrustForLife.org Group/Teams Results Volunteer

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