OTILLO Swimrun Casco Bay Islands

• PRE RACE
• FERRY LOADING
• WATER STOPS
• WATER SAFETY VESSELS (MOTORIZED & KAYAK)
• MEDICAL TEAM
• POST RACE
• Other Tasks

Packet Pickup High Priority

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August 9, 2025

1:00 pm EDT - 4:00 pm EDT (At least 2 more needed)

Volunteer

Details

This volunteer helps to organize the packet pickup supplies and hand them all out to the athletes once it starts.

Location

***RECENTLY CHANGED*** NEW LOCATION - Holiday Inn Portland-by the Bay - 88 Spring St, Portland, ME 04101

Ferry Boat Loading/Unloading Organizers High Priority

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August 10, 2025

5:00 am EDT - 8:30 am EDT (At least 2 more needed)

Volunteer

Details

These volunteers will help race management load the athletes onto the ferry and possibly go with the ferry to help unload and start the race.

Location

Casco Bay Lines (Ferry Terminal/Dock)
56 Commercial St
Portland, ME 04101

Coordinates - 43.6566, -70.2482

Spectator Boat Organizer Medium Priority

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August 10, 2025

6:00 am EDT - 11:00 am EDT (At least 1 more needed)

Volunteer

Details

This volunteer will help us checkin and load the spectator boat at Fogg's. About 50 people will load the boat. This volunteer also takes the boat with the spectators around the course and will end up unloading at Peaks with them. We will inform this volunteer about other responsibilities while on the boat.

Location

Fogg's Water Taxi
72 Commercial St
Portland, ME 04101

Coordinates - 43.65631, -70.24875

Water Stop #1 - Chebeague (Indian Point) High Priority

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August 10, 2025

6:00 am EDT - 8:00 am EDT (At least 1 more needed)

Volunteer

Details

ONLY FOR THOSE THAT LIVE ON CHEBEAGUE - IF YOU DON'T LIVE ON CHEBEAGUE PLEASE DO NOT SIGNUP FOR THIS POSITION - Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:

43.7206, -70.13968

Chebeague (Indian Point)

Water Stop #2 - Long Island (Nubble) High Priority

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August 10, 2025

6:30 am EDT - 9:00 am EDT (At least 1 more needed)

Volunteer

Details

Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:

43.6914, -70.14923

Long Island (Nubble)

Water Stop #3 - Long Island (Beach & Island Ave Intersection) High Priority

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August 10, 2025

7:15 am EDT - 10:00 am EDT (At least 1 more needed)

Volunteer

Details

Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:

43.68862, -70.16891

Long Island (Beach & Island Ave)

Water Stop #4 - Exiting Little Diamond (Start Swim 10) High Priority

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August 10, 2025

7:30 am EDT - 12:00 pm EDT (At least 1 more needed)

Volunteer

Details

ONLY FOR THOSE THAT LIVE ON LITTLE DIAMOND - IF YOU DON'T LIVE ON LITTLE DIAMOND PLEASE DO NOT SIGNUP FOR THIS POSITION - Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:

43.66747, -70.20428

Exiting Little Diamond Island

Water Stop #5 - Peaks Island (Trefethen Ave & The Shoreline) High Priority

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August 10, 2025

8:00 am EDT - 1:00 pm EDT (At least 1 more needed)

Volunteer

Details

Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:
43.66908, -70.19193
Trefethen Ave & The Shoreline

Water Stop #6 - Peaks Island (Hadlock CV Rd & Torrington Point Beach) High Priority

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August 10, 2025

8:00 am EDT - 12:30 pm EDT (At least 1 more needed)

Volunteer

Details

Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:

43.65182, -70.1964

Hadlock CV Rd & Torrington Point Beach

Water Stop #7 - Cushing Island (Whitehead & Shore Rd - Spring Cove) High Priority

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August 10, 2025

8:30 am EDT - 1:30 pm EDT (At least 1 more needed)

Volunteer

Details

ONLY FOR THOSE THAT LIVE ON CUSHINGS - IF YOU DON'T LIVE ON CUSHINGS PLEASE DO NOT SIGNUP FOR THIS POSITION - Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:

43.64417, -70.19815

Cushing Island (Whitehead & Shore Rd - Spring Cove)

Water Stop #8 - Cushing Island (Private Home) High Priority

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August 10, 2025

9:00 am EDT - 2:30 pm EDT (At least 1 more needed)

Volunteer

Details

ONLY FOR THOSE THAT LIVE ON CUSHINGS - IF YOU DON'T LIVE ON CUSHINGS PLEASE DO NOT SIGNUP FOR THIS POSITION - Hydration & Nutrition Volunteers will be responsible for the setup and maintenance of the station. This is not complicated and we supply instructions either via email before the event OR onsite when you get there. These volunteer responsibilities include, but are not limited to, setup, teardown, maintenance of supplies, helping the athletes as needed, and also possibly recording the number of each athlete that exits the water as a safety check.

Location

Copy and paste these coordinates for the location of the water stop:

43.6455, -70.20485

Cushing Island (Private Home)

SECTOR 1 MOTORBOATS - Chebeague & Little Chebeague Swims + Swim TO Long Island High Priority

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August 10, 2025

6:00 am EDT - 8:00 am EDT (At least 3 more needed)

Volunteer

Details

$100 stipend provided. Must provide your motorized boat.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swims on Chebeague & to Little Chebeague + Swim TO Long Island. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 1 KAYAKS - Chebeague & Little Chebeague Swims + Swim TO Long Island High Priority

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August 10, 2025

6:00 am EDT - 8:00 am EDT (At least 1 more needed)

Volunteer

Details

$50 stipend provided. Must provide your kayak, paddle, and PFD.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swims on Chebeague & to Little Chebeague + Swim TO Long Island. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 2 MOTORBOATS - Long Island Nubble to Vaill & Vaill back to Long Swims High Priority

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August 10, 2025

7:30 am EDT - 9:30 am EDT (At least 1 more needed)

Volunteer

Details

$100 stipend provided. Must provide your motorized boat.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swims on Long Island Nubble to Vaill & Vaill back to Long. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 2 KAYAKS - Long Island Nubble to Vaill & Vaill back to Long Swims High Priority

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August 10, 2025

7:30 am EDT - 9:30 am EDT (At least 3 more needed)

Volunteer

Details

$50 stipend provided. Must provide your kayak, paddle, and PFD.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swims on Long Island Nubble to Vaill & Vaill back to Long. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 3 MOTORBOATS - Cow + Great & Little Diamond High Priority

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August 10, 2025

7:45 am EDT - 11:30 am EDT (At least 7 more needed)

Volunteer

Details

$100 stipend provided. Must provide your motorized boat.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swim to Cow from Long, Great & Little Diamond, and swim to Peaks. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 3 KAYAKS - Cow + Great & Little Diamond High Priority

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August 10, 2025

7:45 am EDT - 11:30 am EDT (At least 8 more needed)

Volunteer

Details

$50 stipend provided. Must provide your kayak, paddle, and PFD.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swim to Cow from Long, Great & Little Diamond, and swim to Peaks. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 4 MOTORBOATS - Peaks, Cushing, House Swims High Priority

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August 10, 2025

9:00 am EDT - 3:00 pm EDT (At least 5 more needed)

Volunteer

Details

$100 stipend provided. Must provide your motorized boat.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swims to Peaks, Cushing, House, and back to Peaks. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 4 KAYAKS - Peaks, Cushing, House Swims High Priority

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August 10, 2025

9:00 am EDT - 3:00 pm EDT (At least 3 more needed)

Volunteer

Details

$50 stipend provided. Must provide your kayak, paddle, and PFD.

Safety Boats and Kayaks are responsible for patrolling their assigned swim crossing to not only alert any boats attempting to cross the swimmers path but to also guide swimmers and keep them on course if need be. Safety vessels also provide rest (swimmers holding onto the boat) if needed and may need to rescue swimmers in destress working directly with medical and EMS.

Location

Covers swims to Peaks, Cushing, House, and back to Peaks. Vessels will be assigned to specific positions (not all of them) the week before the race.

SECTOR 1 & 4 - Med Team Member (on water) High Priority

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August 10, 2025

4:30 am EDT - 2:30 pm EDT (At least 2 more needed)

Volunteer

Details

$50 per hour stipend provided. We will supply you with a medical bag. Please return to us when finished. ALL MED TEAM MEMBERS BOARD THE ATHLETE FERRY AT 4:30AM AT CASCO BAY LINES. We will give you instructions on what to do once on board and how to get to your position.

Location

Patrols Sector 1 Swimmer Crossings - Chebeague (Waldo Point), Chebeague to Little Chebeague, and Little Chebeague to Long Island. - ONCE LAST SWIMMERS HAVE BEEN CLEARED OUT OF WATER ONTO LONG ISLAND THIS POSITION SHIFTS TO SECTOR 4 - Patrols Sector 4 Swim Crossings - Peaks to Cushings, Cushings to House, and House back to Peaks (finish line).

SECTOR 2 & 4 - Med Team Member (on water) High Priority

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August 10, 2025

4:30 am EDT - 2:30 pm EDT (At least 2 more needed)

Volunteer

Details

$50 per hour stipend provided. We will supply you with a medical bag. Please return to us when finished. ALL MED TEAM MEMBERS BOARD THE ATHLETE FERRY AT 4:30AM AT CASCO BAY LINES. We will give you instructions on what to do once on board and how to get to your position.

Location

Patrols Sector 2 Swimmer Crossings - Nubble (on Long) to Vail and Vail back to Long. - ONCE LAST SWIMMERS HAVE BEEN CLEARED OUT OF WATER, FROM VAILL BACK TO LONG, THIS POSITION SHIFTS TO SECTOR 4 - Patrols Sector 4 Swim Crossings - Peaks to Cushings, Cushings to House, and House back to Peaks (finish line).

SECTOR 3 - Med Team Members (on water) High Priority

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August 10, 2025

4:30 am EDT - 12:30 pm EDT (At least 2 more needed)

Volunteer

Details

$50 per hour stipend provided. We will supply you with a medical bag. Please return to us when finished. ALL MED TEAM MEMBERS BOARD THE ATHLETE FERRY AT 4:30AM AT CASCO BAY LINES. We will give you instructions on what to do once on board and how to get to your position.

Location

Patrols Sector 3 Swimmer Crossings - Long to Cow, Cow to Great Diamond, Great Diamond to Little Diamond, and Little Diamond to Peaks. Sector 1 & 2 boats will assist as needed on their way down to patrol Sector 4. SECTOR 3 JOINS SECTOR 4 ONCE ALL SWIMMERS ARE CLEARED ONTO PEAKS ISLAND OFF OF THE SWIM FROM LITTLE DIAMOND.

LONG ISLAND - Med Team Members (on land) High Priority

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August 10, 2025

4:30 am EDT - 10:00 am EDT (At least 2 more needed)

Volunteer

Details

$50 per hour stipend provided. We will supply you with a medical bag. Please return to us when finished. ALL MED TEAM MEMBERS BOARD THE ATHLETE FERRY AT 4:30AM AT CASCO BAY LINES. We will give you instructions on what to do once on board and how to get to your position.

Location

Long Island - These med team members will be dropped off on the island by the long course athlete ferry on its way to the start line. Once on island each med team member gets a rented golf cart to patrol their run course section. More info to come prior to the race.

FINISH LINE & PEAKS - Med Team Member (on land) High Priority

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August 10, 2025

9:00 am EDT - 3:30 pm EDT (At least 1 more needed)

Volunteer

Details

$50 per hour stipend provided. We will supply you with a medical bag. Please return to us when finished. THIS SPECIFIC POSITION ACTUALLY STARTS AT 9:00AM AT LIONS CLUB ON PEAKS. THIS MED TEAM MEMBER ONLY GETS ON A FERRY TO PEAKS TO BE THERE BY 9AM. We will give you instructions on what to do once on board and how to get to your position.

Location

Peaks Island Loins Club & Run course north on the island.

Finish Line Area Setup/Maintenance Medium Priority

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August 10, 2025

9:00 am EDT - 2:00 pm EDT (At least 4 more needed)

Volunteer

Details

Various volunteers responsible for helping with finish line tasks like putting up the inflatable, helping the timer, announcer, and cook with whatever they may need. Also in charge of organizing awards, handing out finisher items, restocking any items that need it, and keeping trash tidy.

Location

Peaks Island Lions Club
2 Garden Pl
Peaks Island, ME 04108

Coordinates - 43.65377, -70.19933

General Volunteer Low Priority

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At least 1 more volunteer needed.

Volunteer

Details

This position is meant for anyone that is open to anything we assign. This is also for those that may be accompanying boat captains. Individuals that do not have their own boat but are on a boat assisting.