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Baby Steps 5k Run/Walk Kalamazoo

Sat September 26, 2026
Kalamazoo, MI 49004 US Directions

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Friday Setup: Evening

Friday Setup: Load the U-Haul

Minimum met.

Details

Load all race supplies into the U-Haul (location: Kristen's house, exact location will be communicated through email).

Saturday Setup: 7:00 AM - 9:00 AM. Volunteers please arrive at 6:45 AM.

Saturday Setup: Tent, tables, and chairs

September 26, 2026

Details

Set up 1 tent, 2 tables, and 4 chairs for the Registration Check-In area.

Set up 1 tent, 2 tables, 2 chairs, 1 trash bin, 1 recycle bin, and 1 compost bin for the Finish Tent area.

Set up 1 tent, 1 table, speaker system, and chairs in the Ceremony area.

Saturday Setup: Start line and finish line

September 26, 2026

Details

Set up the START LINE: place flags and write "START" with chalk.

Set up the FINISH LINE: place flags and write "FINISH" with chalk.

Saturday Setup: Signs and banners

September 26, 2026

Details

At the intersection of Mt. Olivet Rd and Spring Valley Dr., place a sign that points participants to the correct park entrance.

At the intersection of Spring Valley Dr. and Hilltop St., place a sign that points participants to the correct park entrance.

In the parking lot along Mt. Olivet Rd, place a double-sided sign near the road. Make sure the arrow points toward the parking lot/race location.

In front of the Registration Table, place the "Register Here" sign. Set up the race route sign next to the tent. Hang the race banner on the tent.

Hang the sponsorship banner(s) at/near the finish line.

At the aid station, place the directional sign for walkers and the directional sign for runners.

Saturday Setup: Mark the course

September 26, 2026

Details

Place chalk and cones along along the course as needed - specifically mark out turns and mile markers.

Place baby name signs along the outer loop of the course.

Saturday Setup: Water aid station

September 26, 2026

Details

Set up 1 table, 2 chairs, and a recycle bin at mile 1 as an aid station.

Deliver drinks and cups to the station before the race.

Pre-Race: 8:30 AM - 10:00 AM. Volunteers please arrive at 8:15 AM.

Pre-Race: Registration table

September 26, 2026

Details

Check-in runners/families.

Hand out shirts, bibs and pins.

Handle new registrations.

Answer questions.

Pre-Race: Parking Lot Volunteer

September 26, 2026

Details

Direct cars to park in an orderly fashion.

Pre-Race: Start Line Volunteer

September 26, 2026

Details

Stand at the start line and greet participants.

Reassure participants that they are in the correct spot.

Know information about when the race begins.

Answer questions.

During Race: 10:00 AM - 11:30 AM. Volunteers please arrive at 9:30 AM.

During Race: Finish tent

September 26, 2026

Details

Restock food and drinks as needed.

During Race: Aid Station

September 26, 2026

Details

Fill cups with water.

Hand to runners and walkers during the race.

Clean up any dropped cups.

During Race: Start Official

September 26, 2026

Details

Welcome everyone to the race.

Thank our sponsors.

Review race course:
- Walkers may shorten their route by doing one giant loop. Go straight past the aid station.
- Runners will turn at the aid station and run two loops to complete a full 5K.

Start the race.

Post-Race: 12:00 PM - 1:00 PM

Post-Race: Load & Unload the U-Haul

At least 1 more volunteer needed.

Details

Load all race supplies into the U-Haul.

Drive to Kristen's house and help unload the U-Haul immediately after the Remembrance Ceremony.

Post-Race: Tear down and clean up

At least 1 more volunteer needed.

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