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Out of the Ashes 5k

Sat October 12, 2024 Charlotte, NC 28212 US Directions

Find Your Category

Man Interactive Tables

Man Water table

October 12, 2024

Details

We will have water bottles at the 3rd trimester loss table, rather than cups to fill. You will just need to make sure table is stocked. Runners will pick up their own bottles along the way.

*Cannot participate in race*

Location

In front of house at 1224 Beechdale Drive.

Race Day Set Up

Set up Interactive Tables

October 12, 2024

Details

Set up interactive tables for 3k walk. Items to include on each table:
1. Table
2. Tablecloth
3. Table protector
4. Tea light candles (infertility: yellow; 1st trimester: white, pink, blue; remaining: pink, blue)
5. Large table sign
6. Stack of lanterns
7. 2-4 sharpies
8. 2 Lighters
————
The third trimester loss table will be larger and will include a water stop. Waters will need to be set up on table and extras in cooler.

Location

Route map provided with markers showing where tables will go. Please ensure that tables are either on the sidewalk or as far to the side of the road as possible to avoid neighborhood traffic issues.

Resources Needed

Lighters - 2+
Tea light candles - 30+
Table cloths - 1+
Table protector sheet - 1+
Lanterns - 30+
Sharpies - 4+
Loss Sign - 1+

Set up sponsor and concession area

October 12, 2024

Details

1. Set up tables for our sponsors. Each table sponsor will provide their own tablecloth, but tables need to be assembled and organized in a manner that makes sense behind the church.
2. The LEEDS table will be handing out beer. Coolers of beer to be placed at their table.
3. Set up snack and water table with items provided. Make sure snacks are organized and easy to grab.

Location

Back parking lot of East City Church.

Set up registration area

October 12, 2024

Details

Items to include:
1. Tables (3) need to be assembled and set up side-by-side with table cloths.
2. 2 tents to shelter the tables.
3. "REGISTRATION" banner and string to hang across top front of tents.
4. 2 laptops
5. Money box
6. Extra same-day registration paper forms
7. Racer packets
8. Sponsor packets
9. Extra t-shirts
10. Sanitation items (masks, gloves, hand sanitizer)
11. Pens
12. Clipboards

Location

Side of church parking lot nearest East Meck High School.

Registration

Man Registration/Packet table

October 12, 2024

Details

These volunteers are responsible for checking in all registrants, making sure they have paid, registering same-day participants, and handing out packets (t-shirts, bibs and swag from sponsors).

Location

Parking lot at East City Church nearest to East Meck High School.
6850 Monroe Rd, Charlotte, NC 28212

Resources Needed

Laptop - 2+

Directional

Directional person Low Priority

October 12, 2024

Details

There are many turns throughout the course, and we will need volunteers to help make sure the runners are going the right way. These people will also cheer runners on!

Route map, t-shirt and reflective vest provided.

*Cannot participate in race*

Location

Intersection of Knell & Coatbridge
Intersection of Coatbridge & Donegal
Intersection of Knell & Knickerbocker
Intersection of Knickerbocker & Melba
Intersection of Melba & Old Post
Intersection of Old Post & Beechdale
Intersection of Knell & Old Post

Post-race Breakdown

Take down signs

October 12, 2024

Details

Signs to clean up and store in provided bins:
1. Directional signs throughout route
2. Mile marker signs

Please note this will be the dark! Bring a flashlight or your phone!

Location

Route map provided.

Resources Needed

Flashlight - 2+

Break down sponsor and concession area

October 12, 2024

Details

Tasks include:
1. Break down and load up all sponsor tables in proper vehicle(s)
2. Break down and load up concession table and items– organize and store any leftovers in vehicle(s)

Break down registration area

October 12, 2024

Details

Tasks to include:
1. Break down tents and load up in proper vehicles
2. Break down tables and load up in proper vehicles
3. Take down and roll up registration banner
4. Make sure laptops, money box and leftover items (t-shirts and other supplies) are in boxes and loaded in vehicles

Location

Side of church parking lot closest to East Meck High School

Pack up light sources throughout route

October 19, 2024

Details

Lights to take down:
1. Solar spotlights at directional signs and mile-marker tables
2. Light sources marking out route int he areas with no street lights

Location

Route map provided.

Resources Needed

Flashlight - 3+

Other Tasks

Man Infant Loss Table

October 12, 2024

Man 3rd Trimester Table

October 12, 2024

Man snack and sandwich table at start/finish line

October 12, 2024

Details

Chick Fila sandwiches provided by our Food Sponsor! Sponsor table will be beside the food table and sponsor's team can hand out sandwiches after the race.

Location

East City Church parking lot

Resources Needed

Car - to pick up sandwiches from Chick Fila Albemarle Road - 1

Man 2nd Trimester Table

October 12, 2024

Direct parking

October 12, 2024

Details

Direct traffic to parking area and make sure participants are parked in proper rows at East Meck High School and directed to registration tent.

Reflective Vest provided.

Location

East Meck High School parking lot.

First Aid

At least 1 more volunteer needed.

Details

Medic to provide first aid to participants as needed

Location

3rd Trimester Table – 1224 Beechdale Dr.

Man First Trimester Interactive Table

October 12, 2024

Man Infertility Table

October 12, 2024

Coordinate and POick up Chick Fila High Priority

October 9, 2024

October 12, 2024

Details

Please coordinate with Denise Boston, dboston789@gmail.com
a time to pick up the chick fila (5:30pm)

Get the chick fila to the state farm table by 6:30 to be able to hand out!

Donate Volunteer Volunteer T-shirts
Top Individual Fundraisers Results
Top Remembrance Teams Register

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