Out of the Ashes 5k (Draft)

Sat October 15 - Sun October 23, 2022 Charlotte, NC 28212 US Directions
This Race is in Draft Mode

Find Your Category

Man Interactive Tables

Man Interactive Tables High Priority

October 22, 2022

Details

We will have tables throughout the route with lanterns for participants to write names on and candles to light. You will just be there to oversee and make sure supplies remain stocked. You will also break down table and load up on golf cart as last walkers pass by.

Volunteer T-shirt provided.

*Cannot participate in race*

Location

(Infertility) Intersection of McLaughlin & Coatbridge
(1st Trimester Loss) Intersection of Knell & Coatbridge
(2nd Trimester Loss) Intersection of Melba & Knickerbocker
(3rd Trimester Loss) 1224 Beechdale Drive
(Infant loss) McLaughlin & East City Church entrance

Man Water table

October 22, 2022

Details

We will have water bottles at the 3rd trimester loss table, rather than cups to fill. You will just need to make sure table is stocked. Runners will pick up their own bottles along the way.

Volunteer T-shirt provided.

*Cannot participate in race*

Location

In front of house at 1224 Beechdale Drive.

Race Day Set Up

Put up directional signs

October 22, 2022

Details

Put up directional signs throughout route – Course map will be provided.

Location

Intersection of Knell & Coatbridge
Intersection of Coatbridge & Donegal
Intersection of Knell & Knickerbocker
Intersection of Knickerbocker & Melba
Intersection of Melba & Old Post
Intersection of Old Post & Beechdale
Intersection of Knell & Old Post

Set up Interactive Tables

October 22, 2022

Details

Set up interactive tables for 3k walk. Items to include on each table:
1. Table
2. Tablecloth
3. Table protector
4. Tea light candles (infertility: yellow; 1st trimester: white, pink, blue; remaining: pink, blue)
5. Large table sign
6. Stack of lanterns
7. 2-4 sharpies
8. 2 Lighters
————
The third trimester loss table will be larger and will include a water stop. Waters will need to be set up on table and extras in cooler.

Location

Route map provided with markers showing where tables will go. Please ensure that tables are either on the sidewalk or as far to the side of the road as possible to avoid neighborhood traffic issues.

Resources Needed

Lighters - 2+
Tea light candles - 30+
Table cloths - 1+
Table protector sheet - 1+
Lanterns - 30+
Sharpies - 4+
Loss Sign - 1+

Set up sponsor and concession area

October 22, 2022

Details

1. Set up tables for our sponsors. Each table sponsor will provide their own tablecloth, but tables need to be assembled and organized in a manner that makes sense behind the church.
2. The AGORA Window Cleaning table will be handing out beer. Coolers of beer to be placed at their table.
3. Set up snack and water table with items provided. Make sure snacks are organized and easy to grab.

Location

Back parking lot of East City Church.

Set up registration area

October 22, 2022

Details

Items to include:
1. Tables (3) need to be assembled and set up side-by-side with table cloths.
2. 2 tents to shelter the tables.
3. "REGISTRATION" banner and string to hang across top front of tents.
4. 2 laptops
5. Money box
6. Extra same-day registration paper forms
7. Racer packets
8. Sponsor packets
9. Extra t-shirts
10. Sanitation items (masks, gloves, hand sanitizer)
11. Pens
12. Clipboards




Location

Side of church parking lot nearest East Meck High School.

Lanterns

Lantern setup

October 22, 2022

Details

We will have someone going back and forth from the mile-marker tables to collect lanterns with names on them. These volunteers will arrange the lanterns to have them all set up for releasing them at the end of the race.

*Cannot participate in race*

Location

Parking lot at East City Church
6850 Monroe Rd, Charlotte, NC 28212

Lantern runner High Priority

You must be 16 or older to volunteer for this task.

October 22, 2022

Details

This volunteer will need a bike – you will ride back and forth to the tables throughout the route to collect lanterns that have names on them and take them to the volunteers in charge of assembling them while the race is going on.

Volunteer T-shirt provided.

*Cannot participate in race*

Resources Needed

Bike - 1

Registration

Man Registration/Packet table High Priority

October 22, 2022

Details

These volunteers are responsible for checking in all registrants, making sure they have paid, registering same-day participants, and handing out packets (t-shirts, bibs and swag from sponsors).

Volunteer T-shirt provided.

Location

Parking lot at East City Church nearest to East Meck High School.
6850 Monroe Rd, Charlotte, NC 28212

Resources Needed

Laptop - 2+

Directional

Directional person High Priority

October 22, 2022

Details

There are many turns throughout the course, and we will need volunteers to help make sure the runners are going the right way. These people will also cheer runners on!

Route map, t-shirt and reflective vest provided.

*Cannot participate in race*

Location

Intersection of Knell & Coatbridge
Intersection of Coatbridge & Donegal
Intersection of Knell & Knickerbocker
Intersection of Knickerbocker & Melba
Intersection of Melba & Old Post
Intersection of Old Post & Beechdale
Intersection of Knell & Old Post

Post-race Breakdown

Take down signs

October 22, 2022

Details

Signs to clean up and store in provided bins:
1. Directional signs throughout route
2. Mile marker signs

Please note this will be the dark! Bring a flashlight or your phone!

Location

Route map provided.

Resources Needed

Flashlight - 2+

Break down sponsor and concession area

October 22, 2022

Details

Tasks include:
1. Break down and load up all sponsor tables in proper vehicle(s)
2. Break down and load up concession table and items– organize and store any leftovers in vehicle(s)

Break down registration area

October 22, 2022

Details

Tasks to include:
1. Break down tents and load up in proper vehicles
2. Break down tables and load up in proper vehicles
3. Take down and roll up registration banner
4. Make sure laptops, money box and leftover items (t-shirts and other supplies) are in boxes and loaded in vehicles

Location

Side of church parking lot closest to East Meck High School

Pack up light sources throughout route

October 29, 2022

Details

Lights to take down:
1. Solar spotlights at directional signs and mile-marker tables
2. Light sources marking out route int he areas with no street lights

Location

Route map provided.

Resources Needed

Flashlight - 3+

Other Tasks

Man snack and sandwich table at start/finish line

October 22, 2022

Details

We will have snacks provided by a sponsor as well as sandwiches provided by Chick Fila Albemarle Road. We need someone to pick up the Chick Fila before or during the race and 2 people to man the table.

Location

East City Church parking lot

Resources Needed

Car - to pick up sandwiches from Chick Fila Albemarle Road - 1

Direct parking

October 22, 2022

Details

Direct traffic to parking area and make sure participants are parked in proper rows at East Meck High School and directed to registration tent.

Volunteer T-shirt provided.

Location

East Meck High School parking lot.

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