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Highs & Lows Tour

Sat August 10, 2024 Holderness, NH 03245 US Directions

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Race Day Prep

Shopping High Priority

August 9, 2024

Details

Food and items needed for water stations and post-race event

Location

Hannaford/Walmart/BJs

Resources Needed

Vehicle - 1+

Swag Bag and Packet Build High Priority

August 9, 2024

Details

Build Swag Bags and Packets for Race Participant Pick Up

Location

Weld Hall, Holderness School

Resources Needed

Bags - 50 - 150
Swag - 50 - 150
Packets - 50 - 150
Riding Shirts - 50 - 150
Boxes - 5 - 10

Pre Event Meeting Set Up Medium Priority

At least 4 more volunteers needed.

Details

Coordinate morning program logistics and equipment with Holderness school, need to understand what Holderness offers

Location

Weld Hall, Holderness School

Check In and Packet Pick Up

Early Race Check In/Packet Pick Up High Priority

August 9, 2024

Details

We need two volunteers to handle packet pick up the night before the event.

Location

Weld Hall, Holderness School

Resources Needed

Room - 1
6' Table - 1 - 2
SWAG BAGS - 50 - 150
PACKETS/SHIRTS - 50 - 150
Laptop for Registration - 1+
Raffle Collection System - 1+
Packet Organization System - 1+

Race Day Check and Packet Pick Up High Priority

August 10, 2024

Details

Check in, Swag and Packet Pick Up for Long Ride(s)

Location

Weld Hall, Holderness School

Resources Needed

Room - 1
6' Table - 1
SWAG BAGS - 50 - 150
PACKETS/SHIRTS - 50 - 150
Raffle Collection System - 1+
Packet Organization System - 1+
Laptop for Registration - 1+

Route Management

Set up Signage on Bike Route High Priority

August 9, 2024

Details

Drive full bike route day before and place signage

Location

Bike Route

Resources Needed

H&L Road Signs - 20 - 40
Letter for Landowners - 10 - 20
Spray paint (road) - 1+
Assemble Signs - 1+
Stakes - 1+
Map - 1+
Ooops Signs! (too far) - 1+

Water Station 1 High Priority

August 10, 2024

Details

Water and snacks for all Tours - STATIONARY TEAM - 27 mile both ways, other tours stop on the way back

Location

Rumney Town Common (Old Home Day)

Resources Needed

Water Cooler - 1+
Scratch Cooler - 1+
Ice Bags - 1+
Drink Mix - 1+
Water - 1+
Apples - 1+
Bananas - 1+
Snacks - 1+
Large Spoon - 1+
Garbage Bags - 1+
Port-a-Potty - 1+
Oranges - 1+
Toilet Paper - 1+
Hand Sanitizer - 1+

Water Station 2 High Priority

August 10, 2024

Details

Provide water, electrolyte drink and snacks to racers - STATIONARY TEAM FOR DURATION OF 44 (once), 66 (twice), 100 (once)

Location

Warren - Ore Mill Tavern

Resources Needed

Water Cooler - 2+
Scratch Cooler - 2+
Ice Bags - 8 - 20
Drink Mix - 4 - 10
Water - 1
Apples - 50 - 150
Bananas - 50 - 150
Snacks - 50 - 150
Large Spoon - 5 - 10
Garbage Bags - 5 - 10
Port-a-Potty - 2+
Oranges - 50+
Toilet Paper - 4+
Hand Sanitizer - 4+

Water Station 3 High Priority

August 10, 2024

Details

Water and snacks for riders (MOBILE TEAM WILL GO TO STELLAS/LYME), only Century/100 Tour)

Location

Piermont - Four Corners General Store

Resources Needed

Water Cooler - 1+
Scratch Cooler - 1+
Ice Bags - 1+
Drink Mix - 1+
Water - 1+
Apples - 1+
Bananas - 1+
Oranges - 1+
Snacks - 1+
Large Spoon - 1+
Garbage Bags - 1+
Port-a-Potty - 1+
Toilet Paper - 1+
Hand Sanitizer - 1+

Water Station 4 High Priority

At least 2 more volunteers needed.

Details

Water and snacks for riders (MOBILE TEAM FROM PIERMONT/4 CORNERS), lunch for Century/100 Tour

Location

Lyme - Stella's

Resources Needed

Water Cooler - 1+
Scratch Cooler - 1+
Ice Bags - 1+
Drink Mix - 1+
Water - 1+
Apples - 1+
Bananas - 1+
Oranges - 1+
Snacks - 1+
Large Spoon - 1+
Garbage Bags - 1+
Port-a-Potty - 1+
Toilet Paper - 1+
Hand Sanitizer - 1+

Water Station 5 Medium Priority

At least 2 more volunteers needed.

Details

Photo op and water stop for Century Tour, tentative (need to confirm with owner that it's still OK), MOBILE TEAM FROM PIERMONT/LYME

Location

Mt Cube Farm (For Sale, Tentative Until Confirmed)

Resources Needed

Water - 1+
Camera - 1+
Snacks - 1+
Water Cooler - 1+
Scratch Cooler - 1+
Drink Mix - 1+

Safety Officer 1 High Priority

At least 1 more volunteer needed.

Details

Follow each tour group to ensure nobody falls behind/is in trouble

Location

Century Tour (100 miles)

Resources Needed

Vehicle - 1 - 2
First Aid Kit - 1+

Safety Officer 2 High Priority

At least 1 more volunteer needed.

Details

Follow each tour group to ensure nobody falls behind/is in trouble

Location

Metric Century * Tour (66 miles)

Resources Needed

Vehicle - 1 - 2
First Aid Kit - 1+

Safety Officer 3 High Priority

At least 1 more volunteer needed.

Details

Follow each tour group to ensure nobody falls behind/is in trouble

Location

44 Miles

Resources Needed

Vehicle - 1+
First Aid Kit - 1+

Safety Officer 4 High Priority

At least 1 more volunteer needed.

Details

Follow each tour group to ensure nobody falls behind/is in trouble

Location

27 Mile Tour

Resources Needed

Vehicle - 1+
First Aid Kit - 1+

Cheerleader/Route Guidance/Course Marshalls Medium Priority

August 10, 2024

Details

Make sure riders make the correct choice 27 milers go left, everyone else goes right. Identify other areas where people can support riders

Location

Corner of Buffalo Rd and Sand Hill Rd

Resources Needed

Bigger Signs - 2+
Ramper sticks - 2+
Noisemakers - 2+

Post Race Area Management

Set Up Post Race Area High Priority

August 9, 2024

Details

Set up tents for food, area for food truck, sponsors, etc. garbage cans, games - CELEBRATE!

Location

Chapell Lane, Holderness School

Resources Needed

Cornhole - 3 - 6
Tent - 1 - 4
Table - 1 - 4
Garbage Bags - 10 - 15
Climbing Wall - 1
Food Truck - 2 - 4
Water - 200 - 300
Snacks - 200 - 300
Porta-potty - 4 - 6
Coins - 1+
Balloons - 1+
Massage chair/table - 1+
Garbage Cans - 5 - 15
Chairs - 1+
plates - 1+
cups - 1+
Bike racks - 1+
Hand washing station - 1+
Hand Sanitizer - 1+
Utensils - 1+
Band - 1+
Medical Tent - 1+
Mic - 1+

Raffle High Priority

August 10, 2024

Details

Raffle Bike and other items

Location

Weld Hall, Holderness School

Resources Needed

Room - 1+
Mic - 50+
Tickets or Printed Names - 100+
Raffle Collection System - 1+

Break Down Post Race Area High Priority

August 10, 2024

Details

Break down tents, games, clean up

Location

Chapell Lane, Holderness School

Morning Event - Pre Ride Send Off

Morning Event, Breakfast High Priority

At least 4 more volunteers needed.

Details

Set up, manage breakfast

Location

Weld Hall, Holderness School

Morning Event, Prayer High Priority

At least 1 more volunteer needed.

Details

Prayer for the riders

Location

Weld Hall, Holderness School

Resources Needed

Mic - 1+
Speakers - 2+

Morning Event, National Anthem High Priority

At least 1 more volunteer needed.

Details

Sing national anthem

Location

Weld Hall, Holderness School

Resources Needed

Mic - 1+
Speakers - 2+

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