Trails4Tails Fest

Sat October 14, 2023 Directions

General Setup Volunteer

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October 13, 2023

10:00 am EDT - 2:00 pm EDT (At least 6 more needed)

1:00 pm EDT - 5:00 pm EDT (At least 6 more needed)

October 14, 2023

6:30 am EDT - 8:00 am EDT (At least 4 more needed)

Details

Set-up for race day will begin on Friday 10/14. During this time and depending on the weather, we will set up tents, registration, beer garden, dog agility course fencing, event signage & some traffic directional signs.

On Saturday 10/15 we will check set-up from the day before, blow up start/finish arch, ensure sound system is working, etc. Setup volunteers will also be responsible for marking and directing vendors to their vending spots, including the food truck(s). Note that vending spots are assigned and cannot be switched.

Location

Please park in the Visitor Center and check-in at Volunteer Tent.

Parking Volunteer

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You must be 16 or older to volunteer for this task.

October 14, 2023

6:30 am EDT - 8:00 am EDT (At least 3 more needed)

8:00 am EDT - 10:00 am EDT (At least 3 more needed)

10:00 am EDT - 12:00 pm EDT (At least 3 more needed)

Details

Parking volunteers will be responsible for keeping visitors moving and directing them to appropriate parking. Parking volunteers must wear a safety vest and use their issued flag to signal. If you wish to volunteer and direct traffic with a friend, please signup for one slot (as each volunteer slot will be at a different location).

**This requires standing.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Information & Volunteer Check-In

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October 14, 2023

6:45 am EDT - 9:45 am EDT (At least 1 more needed)

9:45 am EDT - 11:45 am EDT (At least 1 more needed)

11:45 am EDT - 1:45 pm EDT (At least 1 more needed)

Details

This table will be set-up next to the registration tent and will be where all volunteers must check-in to receive their packet with instructions. This is also where participants and visitors will go for information and have questions answered. Volunteer instructions and race maps will be available at this table.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Registration Table

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October 14, 2023

6:45 am EDT - 8:45 am EDT (At least 4 more needed)

8:30 am EDT - 11:00 am EDT (At least 4 more needed)

Details

This is the important first stop where participants check-in for the race, get their race bib #, their packet and race shirt. Volunteers are responsible for checking-in participants quickly and accurately.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Participant Food/Beverage & Decoration Volunteer

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October 14, 2023

7:30 am EDT - 9:30 am EDT (At least 1 more needed)

9:00 am EDT - 11:00 am EDT (At least 2 more needed)

11:00 am EDT - 1:00 pm EDT (At least 2 more needed)

1:00 pm EDT - 3:00 pm EDT (At least 2 more needed)

Details

Volunteers will be responsible for setting up post-race food and beverage for participants.
Volunteers will also assist the Director in setting out and cleaning up Fest decorations.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Finish Line Volunteer

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October 14, 2023

8:45 am EDT - 10:45 am EDT (At least 2 more needed)

10:30 am EDT - 12:30 pm EDT (At least 2 more needed)

Details

Volunteers will handout finisher awards and direct participants to post-race refreshments.

** This requires standing.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Course Marshall - 1 Mile Fun Run

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October 14, 2023

10:30 am EDT - 11:30 am EDT (At least 2 more needed)

Details

Volunteers are responsible for ensuring participants stay on-course and if there are any issues, they are quickly communicated to the Race & Event Directors for assistance.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Course Marshall - 5k

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October 14, 2023

9:00 am EDT - 10:30 am EDT (At least 5 more needed)

Details

Volunteers are responsible for ensuring participants stay on-course and if there are any issues, they are quickly communicated to the Race & Event Directors for assistance.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Course Marshall - 5k w/Dog

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October 14, 2023

9:30 am EDT - 11:30 am EDT (At least 5 more needed)

Details

Volunteers are responsible for ensuring participants stay on-course and if there are any issues, they are quickly communicated to the Race & Event Directors for assistance.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Course Marshall - 15k

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October 14, 2023

7:45 am EDT - 9:30 am EDT (At least 4 more needed)

9:15 am EDT - 10:45 am EDT (At least 4 more needed)

Details

Volunteers are responsible for ensuring participants stay on-course and if there are any issues, they are quickly communicated to the Race & Event Directors for assistance.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Aide Station - Washington Crossing Nature Center

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October 14, 2023

7:45 am EDT - 9:45 am EDT (At least 2 more needed)

9:45 am EDT - 11:45 am EDT (At least 2 more needed)

Details

Volunteers are responsible for setting up contents of Aide Station and ensuring offerings are ready for participants (water, snacks, etc.)

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Sweeper - 1 Mile Fun Run

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October 14, 2023

10:45 am EDT - 11:45 am EDT (At least 1 more needed)

Details

The sweeper follows the last person running to ensure all runners are safe. They will also be responsible for cleaning up trail markings along the way.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Sweeper - 5k

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October 14, 2023

9:15 am EDT - 11:15 am EDT (At least 2 more needed)

Details

The sweeper follows the last person running to ensure all runners are safe. They will also be responsible for cleaning up trail markings along the way.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Sweeper - 5k w/Dog

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October 14, 2023

10:00 am EDT - 12:00 pm EDT (At least 2 more needed)

Details

The sweeper follows the last person running to ensure all runners are safe. They will also be responsible for cleaning up trail markings along the way.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Sweeper - 15k

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October 14, 2023

9:00 am EDT - 11:00 am EDT (At least 2 more needed)

Details

The sweeper follows the last person running to ensure all runners are safe. They will also be responsible for cleaning up trail markings along the way.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Clean Up Volunteers

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October 14, 2023

1:45 pm EDT - 3:45 pm EDT (At least 2 more needed)

Details

Volunteers are responsible for cleaning up fest area, including emptying garbage cans and breaking down tents and decorations.

Location

Please arrive 15 minutes prior to your shift time and check-in at the Volunteer Tent.

Vendor Check-In High Priority

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You must be 16 or older to volunteer for this task.

October 14, 2023

7:00 am EDT - 9:00 am EDT (At least 1 more needed)

Details

Check in vendors and show them their spot, make sure they move their car to vendor parking. This will include dog agility course and food trucks.

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