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Leatherman's Loop

Sun April 26, 2026 Cross River, NY 10518 US Directions

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Race day tasks

Food Table Setup Medium Priority

At least 4 more volunteers needed.

Details

Arrive early — 7am — to meet the food delivery and help set up the area. Bagel box and coffee dispenser setup and banana cutting are among the tasks after table setup is done. Closing off the food area until runners come in is the other helpful task - though hungry spectators occasionally gain access before the top runners cross the finish line. This is fine for hot drinks, but first crack at bagels should be for runners.

Location

Meadow parking lot western edge at food tent

Water table High Priority

At least 8 more volunteers needed.

Details

Water table volunteers organize the runners water table at the approximate halfway mark of the course.

Location

Meet with organizer at show mobile and then carpool over to the location with enough time to setup water and cups for thirsty runners.

Cobweb Parking Crew High Priority

You must be 14 or older to volunteer for this task.

At least 5 more volunteers needed.

Details

Direct the arriving runners to park the cars in the meadow lot as efficiently as possible.

Approximately 700 cars need to be parked efficiently in around 2 hours. Parking volunteers need to be able to move quickly and get cars parked tight in the grass meadow once the lower paved lot is full.

If you are running in the race let organizers know so we can get you to the start line before 9am.

Location

Meadow lot and meadow field

General Setup Help High Priority

At least 3 more volunteers needed.

Details

Help on race morning with moving, lifting, finding, etc. many hands are needed for making the race morning happen smoothly.

Location

Meadow lot - show mobile and start field

Race Day Bib and Shirt Pickup Helper Medium Priority

April 26, 2026

Details

Race morning starting at 6:30. Come to the meadow lot and volunteer in the show mobile distributing bibs and shirts to runners. Early shift can be for runners planning to run the loop. Late shift is for people not running that year.

I am not sure, but I want to help Medium Priority

At least 4 more volunteers needed.

Details

Sometimes we don't know what to volunteer for but want to throw our names in the volunteer ring. Thank you for reaching out. By late March/early April we know more where additional volunteers are needed and can reach out to you at that time. Until then if you have a question please ask us at leathermansloop@gmail.com and we will get back to you. Closer to the race the volunteer spots may be filled but we still love to get contact information for potential volunteers in case some of our assigned volunteers have a change of plan.

Location

Ward Pound Ridge Reservation

Photography Volunteer Medium Priority

At least 3 more volunteers needed.

Details

We deploy a team of volunteer photographers out to various cool spots on the course. You don't need to be a pro, just willing to take lots of photos. Some of our photographers have used their phones while others have pro gear. Plus everything in between! The best photographer is the one that is there and gets the shot. Being there and putting yourself out there is half the battle!

Location

Various spots on the course - some places can get runners outbound and inbound. Some can be for the more mobile while others can be driven to.

Pre-Loop Tasks

Early Bib Pickup Helper Medium Priority

April 25, 2026

Details

Come and help distribute loop bibs the day before the loop at the WPA gallery at Ward Pound Ridge Reservation.

Location

WPA gallery at Ward Pound Ridge Reservation

Post Race

Post Race Cleanup High Priority

At least 12 more volunteers needed.

Details

This task starts after the race awards ceremony which wraps up around 11:15-11:30.

We have a post-Loop brunch to get to after the awards ceremony. We would like to make an efficient exit from the meadow area so we don't miss talking and thanking our many volunteers.

Clean up involves:

-emptying the Showmobile of race materials (shirts bins, bibs, tables, etc) and moving them either into the RD car(s) or in the case of the tables - to the food tent.

We do this first because the fantastic county worker who needs to close it up can only do so when it has nothing left inside :)

-Clean the food tent area and break down the tables and lean them up against the food tent legs (they are rentals that go with the tent)
-Break down and move the registration tables over to the food tent
-Break down and move the water tables over to the food tent
-Leave the coffee/hot cocoa bins intact.
-Pick up any trash/recylcing/compost and putting it in the garbage/recycle/compost
-Tie off any garbage/recycle bags.
-If there is a shoe recycling project, seal up those bags.
-Any left behind clothes, items, put in lost and found bin to be photographed and included with post-race email.
-Scout out the start and finish areas to see if anything was left behind.

We can do this in about 20 minutes if we get a decent sized crew (15-20 people) and then we can all head up to dig in to the brunch. THANK YOU!

Location

Meadow & Meadow Parking Lot

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