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Pretty in Pink Gala

Sat August 17, 2024 Independence, OH 44131 US Directions

Registration and Welcome Desk

Minimum met.

Details

Start Time: 3:30 - End Time: TBD
Attire: Formal

Role Description:
As a Registration and Welcome Desk Volunteer, you will be the first point of contact for our guests, setting the tone for an unforgettable evening. Your warm, welcoming presence and organizational skills will ensure a smooth and efficient check-in process, making every attendee feel valued and appreciated.

Responsibilities:

Greet guests with a friendly and welcoming demeanor as they arrive.
Assist guests with the registration process, including checking names against the guest list and distributing event materials (e.g., name tags, programs, etc.).
Provide information and directions to various event areas, including seating arrangements, restrooms, and event schedule.
Answer any questions or address concerns guests may have.
Ensure a seamless and organized flow of guest traffic at the entrance.
Collaborate with event staff and other volunteers to address any registration issues promptly.
Maintain a tidy and professional appearance at the registration and welcome desk area.
Qualifications:

Excellent communication and interpersonal skills.
Strong organizational abilities and attention to detail.
Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
Friendly, approachable, and customer-service oriented.
Prior experience in event registration or customer service is a plus but not required.
Benefits:

Be part of an inspiring event that celebrates and supports our Cancer Warriors.
Gain valuable experience in event management and guest services.
Network with other volunteers, event staff, and attendees.
Receive a certificate of appreciation for your volunteer efforts.

Decoration Team

At least 9 more volunteers needed.

Details

Start Time: 1:00 PM - End Time: TBD
Attire: Comfort

As a Set-Up Crew Volunteer, you will play a crucial role in creating an inviting and memorable atmosphere for our gala. Your attention to detail and teamwork will ensure that every aspect of the event is perfectly arranged, contributing to a seamless and enjoyable experience for our guests.

Responsibilities:

Assist with unloading and organizing event supplies and decorations.
Set up tables, chairs, and other furniture according to the event layout plan.
Decorate the venue, including arranging centerpieces, table settings, signage, and other decorative elements.
Install audiovisual equipment, including microphones, speakers, and projectors, as needed.
Ensure all areas of the venue are clean, organized, and aesthetically pleasing.
Collaborate with event staff to address any last-minute changes or adjustments.
Follow safety guidelines and protocols to ensure a safe set-up process.
Assist with troubleshooting and resolving any set-up issues that arise.
Qualifications:

Strong physical stamina and ability to lift and move heavy items.
Excellent teamwork and communication skills.
Attention to detail and a sense of aesthetics.
Ability to follow instructions and work efficiently under time constraints.
Prior experience in event set-up or a similar role is a plus but not required.
Benefits:

Contribute to the success of an inspiring event that supports our Cancer Warriors.
Gain hands-on experience in event planning and logistics.
Work closely with a dedicated team of volunteers and event staff.
Receive a certificate of appreciation for your volunteer efforts.

Clean-Up Crew

At least 10 more volunteers needed.

Details

Start Time: 10:00PM - End Time: TBD
Attire: Comfort

As a Clean-Up Crew Volunteer, you will be essential in ensuring that our gala concludes smoothly and leaves a positive impression. Your dedication and hard work will help restore the venue to its original condition, contributing to the overall success and sustainability of our event.

Responsibilities:

Assist with the breakdown and removal of event decorations, signage, and equipment.
Dismantle tables, chairs, and other furniture, and store them properly.
Collect and dispose of all trash and recyclables in designated areas.
Ensure the venue is left clean and tidy, including sweeping, mopping, and wiping down surfaces as needed.
Help pack up any remaining event materials and supplies.
Assist with loading vehicles for the transportation of supplies and equipment.
Report any lost items or damages to event staff.
Follow safety guidelines and protocols during the clean-up process.
Qualifications:

Strong physical stamina and ability to lift and move heavy items.
Excellent teamwork and communication skills.
Attention to detail and commitment to leaving the venue in pristine condition.
Ability to follow instructions and work efficiently under time constraints.
Prior experience in event clean-up or a similar role is a plus but not required.
Benefits:

Play a vital role in the successful conclusion of an event that celebrates and supports our Cancer Warriors.
Gain hands-on experience in event management and logistics.
Work closely with a dedicated team of volunteers and event staff.
Receive a certificate of appreciation for your volunteer efforts.

Hostess

At least 2 more volunteers needed.

Details

Start Time: 4:00 - End Time: TBD
Attire: Formal

Role Description:
As a Hostess Volunteer, you will be the gracious face of our gala, ensuring that each guest feels welcomed and cared for throughout the event. Your hospitality and attention to detail will enhance the overall guest experience, making the evening enjoyable and memorable for all.

Responsibilities:

Greet guests warmly as they arrive and direct them to their designated areas.
Assist with seating arrangements and escort guests to their tables.
Provide information about the event schedule, location of facilities, and answer any guest inquiries.
Ensure that guests feel comfortable and attended to, addressing any special needs or requests.
Distribute event programs, materials, and any other handouts to guests.
Coordinate with other event staff and volunteers to maintain smooth operations.
Monitor guest areas to ensure cleanliness and orderliness.
Help manage the flow of guests during key moments of the event, such as meal service or presentations.
Qualifications:

Excellent communication and interpersonal skills.
Friendly, approachable, and customer-service oriented.
Strong organizational abilities and attention to detail.
Ability to remain calm and composed in a busy environment.
Previous experience in hospitality, customer service, or event hosting is a plus but not required.
Benefits:

Be a key part of creating a welcoming and positive atmosphere for our Cancer Warriors and guests.
Gain valuable experience in hospitality and event management.
Network with other volunteers, event staff, and attendees.
Receive a certificate of appreciation for your volunteer efforts.

Model Escort

Minimum met.

Details

Start Time: TBD - End Time: TBD
Attire: Formal

Role Description:
As a Model Escort Volunteer, you will be responsible for assisting models during the gala, ensuring they feel supported and confident as they prepare for their appearances. Your professionalism and attention to detail will help maintain a smooth and efficient backstage environment, contributing to the overall success of the event.

Responsibilities:

Escort models to and from the dressing rooms and stage area, ensuring they arrive on time for their scheduled appearances.
Assist models with dressing, including helping with zippers, buttons, and any other adjustments needed.
Ensure that models have all necessary accessories and props before they go on stage.
Coordinate with event staff to ensure a smooth flow of models during the fashion show or presentations.
Provide encouragement and support to models, helping to ease any pre-show nerves.
Maintain a calm and organized backstage environment.
Handle any last-minute issues or emergencies with poise and efficiency.
Qualifications:

Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Professional and discreet demeanor.
Ability to remain calm and composed in a fast-paced environment.
Previous experience in fashion shows or event coordination is a plus but not required.
Physical stamina to assist models with their attire and escort them as needed.
Benefits:

Play a key role in the successful execution of our fashion show, supporting our Cancer Warriors and other models.
Gain behind-the-scenes experience in fashion and event management.
Work closely with a dedicated team of volunteers and event staff.
Receive a certificate of appreciation for your volunteer efforts.

Entertainment Coordinator:

At least 12 more volunteers needed.

Details

Start Time: TBD - End Time: TBD
Attire: Formal

Role Description:
As an Entertainment Coordinator Volunteer, you will play a pivotal role in ensuring that all performances and speeches during the gala run smoothly and on schedule. Your organizational skills and ability to manage stage activities will help create a seamless and enjoyable experience for all guests.

Responsibilities:

Coordinate with Performers and Speakers:

Liaise with performers and speakers before and during the event to ensure they are prepared and informed about their schedules.
Provide necessary information and support to help them get ready for their performances or speeches.
Ensure performers and speakers are backstage and ready to go on stage at their designated times.
Manage the Flow of Entertainment Activities:

Oversee the schedule of entertainment activities, ensuring timely transitions between performances, speeches, and other stage events.
Coordinate stage transitions, including setting up and removing equipment, props, and any other necessary items.
Conduct sound checks and ensure that all audiovisual equipment is functioning properly.
Address Technical or Logistical Issues:

Monitor the backstage and stage areas for any technical or logistical issues that may arise.
Work closely with the technical team to resolve any sound, lighting, or equipment problems quickly and efficiently.
Provide immediate solutions and support to performers and speakers if any issues occur during their presentations.
Qualifications:

Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Ability to remain calm and composed in a fast-paced environment.
Experience with event coordination, stage management, or a similar role is a plus but not required.
Basic knowledge of audiovisual equipment and technical troubleshooting is beneficial.
Benefits:

Be an integral part of creating a successful and memorable event that supports our Cancer Warriors.
Gain valuable experience in event coordination and stage management.
Work closely with a dedicated team of volunteers, performers, and event staff.
Receive a certificate of appreciation for your volunteer efforts.

Table Attendant

At least 2 more volunteers needed.

Details

Start Time: 3:30 - End Time: TBD
Attire: Formal

Role Description:
As a Table Attendant Volunteer, you will ensure that our guests have a comfortable and enjoyable experience throughout the gala. Your attentive service and friendly demeanor will enhance the overall atmosphere, making each guest feel well-cared for and appreciated. Additionally, you will engage with guests to capture their interest in purchasing garments featured on the runway.

Responsibilities:

Guest Assistance:

Welcome guests as they arrive at their tables and provide any necessary information about the event.
Attend to guests' needs throughout the evening, offering assistance with seating, meal service, and any special requests.
Beverage and Service:

Refill water and other beverages at guests' tables promptly.
Assist with the service of meals, ensuring that guests receive their food and beverages in a timely manner.
Clear empty plates, glasses, and utensils as needed to maintain a tidy table environment.
Table Maintenance:

Ensure tables remain clean and organized throughout the event.
Monitor table settings and replenish items such as napkins, utensils, and condiments as needed.
Address any spills or messes promptly to maintain a pleasant dining area.
Guest Interaction:

Engage with guests in a friendly and professional manner, making them feel welcome and valued.
Provide information about the event schedule, activities, and facilities as needed.
Capture guests' interest in purchasing garments featured on the runway by providing information and answering questions about the designs.
Facilitate connections between interested guests and the designers or sales representatives for garment purchases.
Address any guest concerns or issues promptly and courteously.
Qualifications:

Excellent communication and interpersonal skills.
Friendly, approachable, and customer-service oriented.
Strong organizational abilities and attention to detail.
Ability to work efficiently in a busy environment.
Interest in fashion and familiarity with the featured garments is a plus.
Previous experience in hospitality or customer service is a plus but not required.
Benefits:

Play a key role in ensuring a positive and enjoyable experience for our guests.
Gain valuable experience in hospitality, event management, and fashion sales.
Network with other volunteers, event staff, and attendees.
Receive a certificate of appreciation for your volunteer efforts.

VIP Host

At least 1 more volunteer needed.

Details

Start Time: 4:00 - End Time: 6PM
Attire: Formal

Role Description:
As a VIP Host Volunteer, you will provide exceptional service and attention to our distinguished guests, ensuring they have an exclusive and memorable experience at the gala. Your professionalism and dedication will help create a welcoming and prestigious atmosphere for our VIP attendees.

Responsibilities:

VIP Reception:

Welcome VIP guests upon arrival and provide personalized assistance throughout the event.
Escort VIP guests to their reserved seating areas and offer assistance with seating arrangements.
Distribute VIP badges, programs, and any special materials to designated guests.
Personalized Service:

Attend to the specific needs and requests of VIP guests, ensuring their comfort and satisfaction.
Serve as the main point of contact for VIP guests, addressing any inquiries or concerns promptly and courteously.
Facilitate introductions and networking opportunities between VIP guests and other key attendees or event organizers.
Exclusive Experience:

Provide information about the gala schedule, special activities, and any exclusive VIP perks.
Assist VIP guests with accessing any designated VIP areas, such as lounges or private viewing spots.
Coordinate with event staff to ensure VIP guests receive any special services, such as priority access to events or personalized attention during the evening.
Engagement and Interaction:

Engage with VIP guests in a friendly and professional manner, making them feel valued and appreciated.
Capture VIP guests' interest in purchasing garments featured on the runway by providing detailed information and answering questions about the designs.
Facilitate connections between interested VIP guests and designers or sales representatives for garment purchases.
Qualifications:

Excellent communication and interpersonal skills.
Professional and discreet demeanor.
Strong organizational abilities and attention to detail.
Ability to remain calm and composed in a fast-paced environment.
Previous experience in hospitality, customer service, or event hosting is a plus but not required.
Interest in fashion and familiarity with the featured garments is a plus.
Benefits:

Play a key role in providing an exclusive and memorable experience for our VIP guests.
Gain valuable experience in high-level hospitality and event management.
Network with distinguished guests, event staff, and other volunteers.
Receive a certificate of appreciation for your volunteer efforts.

Vendor Support

Minimum met.

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