SOUTHDALE STRONG 5K

Fri May 4, 2018 Kettering, OH US 45409 Directions

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5K Registration

Race Packet PickUp High Priority

May 3, 2018

Details

Packet PickUp will be at Southdale on Tuesday, May 4 from 3:00-6:000 pm

Location

Southdale Door #1

Resources Needed

Race Bibs - 1+
Safety pins - 1+
T-shirts - 1+
T-shirt order list - 1+
Pens - 1+

Race Day Packet PickUp High Priority

You must be 10 or older to volunteer for this task.

May 4, 2018

Details

You will be working the Race Day Packet PickUp.

3:00 pm- 4:00 pm shift: You will be setting up the area. You need 3 tables with 4 sections. You will need to put up the registration sections. We will have several lines for packet pickup. You will work one of the tables: A-F, G-L, M-R, S-Z, new registration or volunteer check-in. You will also need to arrange the t-shirts behind the tables.
You will need 3 tables and 6 chairs.

4:00 pm-6:15 pm We need one person to work each table section. We will also need 2-3 people to help with t-shirts during the 4:00 pm to 6:00 pm time frame. Runners should get the following things from you: a racing bib, safety pins, and t-shirt (if they registered in time)
For anyone who is registering race day: you can create a list names & phones for extra t-shirts. Please do not give out extras!!!

6:00 pm- 7:00 pm One person will finish passing out racing bibs & t-shirts. After the race begins, you need to walk over the safety pins & extra racing bibs to the Good Times Event trailer. Please keep the racing bibs with runner information on it. The t-shirts and running bibs should be put in the teacher's lounge. Any door prizes that have not been picked up, please give the emcee to hold on the stage area.

Volunteer Check-in: Volunteer person will use the list to check-in volunteers and sent to their location. Course monitors should be given safety vests. Please collect safety vests after the race. Any extra materials can be put in the teacher's lounge at the end of the event.

Location

Back Parking Lot of Southdale Elementary

Resources Needed

Racing Bibs - 1+
Safety pins - 1+
T-shirts - 1+
T-shirt order list - 1+
Pens - 1+
Registration forms - 25+
Cash box - 1+
Table signs - 1+
clipboard of masterlist - 1+
tables - 3+
chairs - 6+

Course Monitor

Course Monitor- Bellflower & Ridgeview High Priority

May 4, 2018

This volunteer task is full.

Details

You will be stationed at the corner of Bellflower and Ridgeview. You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Corner of Bellflower and Ridgeview

Resources Needed

safety vest - 1+

Course Monitor-Ridgeview/Southdale

May 4, 2018

This volunteer task is full.

Details

You will be stationed at the corner of Ridgeview & Southdale. You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Corner of Ridgeview and Southdale

Resources Needed

safety vest - 1+

Course Monitor-Southdale & Big Hill

May 4, 2018

This volunteer task is full.

Details

You will be stationed at the corner of Southdale & Big Hill. You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Corner of Southdale & Big Hill

Resources Needed

safety vest - 1+

Course Monitor- Big Hill & Lodi

May 4, 2018

Details

You will be stationed at the corner of Big Hill & Lodi. You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Big Hill & Lodi

Resources Needed

safety vest - 1+

Course Monitor-Lodi & Elmira

May 4, 2018

Details

You will be stationed at the corner of Lodi & Elmira You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Corner of Lodi & Elmira

Resources Needed

safety vest - 1+

Course Monitor-Elmira & Landbury

May 4, 2018

Details

You will be stationed at the corner of Elmira & Landbury. You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Corner of Elmira & Landbury

Resources Needed

safety vest - 1+

Course Monitor-Landbury & Cordell

May 4, 2018

Details

You will be stationed at the corner of Landbury & Cordell. You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Corner of Landbury & Elmira

Resources Needed

safety vest - 1+

Course Monitor-Cordell & Heartland High Priority

At least 1 more volunteer needed.

Details

You will be stationed at the corner of Landbury & Cordell. You will be directing the runners to follow the correct course. Another role is to be a safety monitor. Please direct anyone that is not being safe.

Please check in at the volunteer table at 5:50 pm. You will need to pick-up a safety vest to wear. A car will take you to your location or you can take yourself. A car will be following the last runner and pick you up at your station and bring you back to the school if needed.

Location

Corner of Cordell & Heartland

Resources Needed

safety vest - 1+

Car Follow-UP

May 4, 2018

Details

You will be following the last runner. You will need to check-in at the volunteer table to get the safety lights for your car. You will also need to pick-up our course monitors along the way.

When you return to finish, please return the lights to the volunteer table or give to the city worker (if they ask for it).

Resources Needed

lights for car - 1+

Water Table

Water Table

May 4, 2018

This volunteer task is full.

Details

You will be responsible for the course water stop.
You will need to set-up your tables, fill your water jugs (you may use the hose at house # Elmira). You will then need to fill-up water cups prior to the race.

You will be need to hand water to runners as they run by. You will be responsible for picking up the trash after the race.

After the race, fold up the table & empty the water jugs. Put all the things in a pile that will be picked up after the race.

Resources Needed

table - 1 - 2
water jugs - 1+
water cups - 200+

Parking

Parking Monitor- Lot #1 High Priority

May 4, 2018

Details

You will be monitoring Lot #1 (the front of the school parking lot). You will be in direct communication with the parents as they pick up their children from daycare. You will also be greeting vendors, VIPS & performers. You will be directly people to their correct parking area.

3:00-4:00 You will be determining if people are allowed to park in Lot #1 (front of Southdale Elementary) & Lot #2 (the back of Southdale Elementary).
Lot #1 is for VIPs, Daycare Pickup, Performers.
Lot #2 is for vendors, media and handicapped parking.
Lot #3 is for all participants and patrons. It is located at Heappy Engineering.

Location

Parking Lot #1: Front of Southdale

Resources Needed

walkie-talkie - 1+
List of vendors, VIP, Performers - 1+

Parking Setup

May 4, 2018

Details

You will responsible for setting up the signs in the various parking lots.

Lot #1 is for VIPs, Daycare Pickup, Performers.
Lot #2 is for vendors, media and handicapped parking.
Lot #3 is for all participants and patrons. It is located at Heappy Engineering.

Location

Various parking lots

Resources Needed

signs - 1+
hammer/mallet - 1+

Parking Monitor- Hilton Light/Shuttle Support

May 4, 2018

Details

You will be monitoring the parking entrance at the Hilton/Dorothy Lane Light. The shuttle bus will be dropping off patrons at this location.
You will be the greeter of the event. Please welcome everyone, give them directions to areas such as registration pickup, food trucks, vendors.
Also you are checking to make sure that no one parks in the nursing home lot that is coming to the event. The nursing home does not have enough parking to allow patrons to park in it.

Location

Parking post at Hilton & Dorothy Lane

Vendor/Activity/Food Area

Vendor/Food/Activity Area Setup

May 4, 2018

Details

You will be setting up the Vendor/Activity & Food Area. All businesses will have a specific location that will be on your map. Please direct the person to their correct area. You will also be helping the business with any setup needs that they may have such as unloading their products, locating any items the need, etc.

Location

Back parking lot of Southdale

Resources Needed

map of event - 1+

Vendor/Activity/Food Monitor

May 4, 2018

This volunteer task is full.

Details

You will be monitoring the vendor, activity and food area. You should be able to help anyone with their needs. You will also be monitoring the eating area & trash area. We want the seating area for to be clean- tables wiped down, trash in trashcans, chairs in spots, etc

Location

Back of Southdale Elementary

Resources Needed

map - 1+
trash bags - 1+
cleaning materials - 1+

Sound System & Stage Setup

May 4, 2018

Details

You will be responsible for setting up the stage and sound system prior to the event. You will also complete a sound check.

Sound System & Stage Support

May 4, 2018

Details

You will be assisting the Emcee of the event. You can gather music from performers, collect names of groups and individuals, prompt the emcee to stay on time.

Location

Back of Southdale

Other Tasks

Clean-up

May 4, 2018

Details

We will be cleaning up the various of the event. All signs & materials need to be returned to the school (mostly likely in the teacher's lounge).

Parking
5K Run signs by Nature Park
Race Signs
Tables & chairs
Assist vendors, activity & food
Wipe and tear down tables

Count money

May 4, 2018

This volunteer task is full.

Details

Count money & complete PTO form.

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