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Newport Turkey Trot

Thu November 28, 2024 Newport, OR 97365 US Directions

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Pre-Race Setup & Logistics

Race Setup High Priority

November 28, 2024

Details

Assist with pre-race setup, including setting up start and finish lines, organizing signage, arranging water stations, placing course markers, and preparing other essential race-day equipment. Volunteers will help ensure the event is ready for participants, creating a smooth and safe environment. Volunteers should be comfortable with light lifting and working as a team. No experience required; instructions will be provided on-site.

Location

Meet at the South Beach Marina near the Start/Finish Line area (use this map link https://maps.app.goo.gl/vg3zBVohAbA97z3C7 for exact location). Look for the Volunteer Check-in tent to receive instructions and materials.

Early Bib Pickup (Wednesday) High Priority

November 27, 2024

Details

Assist with early bib pickup for race participants. Duties include checking in runners, distributing race bibs, and answering any questions about the event. Volunteers should be friendly, organized, and prepared to help participants get ready for race day.

Location

Meet at Arctic Circle Restaurant, 340 N Coast Hwy, Newport, OR 97365, on Wednesday evening for early bib pickup duties. Please arrive a few minutes early to receive instructions.

Volunteer Check-In & Support

At least 1 more volunteer needed.

Details

Greet volunteers as they arrive, assist with check-in, and provide instructions and materials. This role also involves keeping track of volunteer attendance and assisting with any questions.

Location

Volunteer Check-In Tent at South Beach Marina.

Parking Attendant

At least 1 more volunteer needed.

Details

Direct participants and spectators to appropriate parking areas, ensuring smooth traffic flow and efficient use of available spaces. Parking attendants can also guide participants to the start area.

Location

Parking areas at or near South Beach Marina

Course Monitoring & Safety

Course Monitor - Start Line High Priority

November 28, 2024

Details

Assist runners safely as they exit the South Beach Marina parking lot and guide them onto SE Marine Science Drive. Volunteers will help manage the flow of runners and ensure a safe exit from the parking area onto the main course. The Course Monitor will be stationed near the start area to direct and encourage runners as they head towards NOAA. Volunteers should be attentive and proactive in helping create a safe and smooth race start.

Location

Position yourself at the South Beach Marina parking lot exit, where runners will transition onto SE Marine Science Drive (use this map link https://maps.app.goo.gl/vg3zBVohAbA97z3C7 for exact location). Look for the Volunteer Check-in tent to receive a vest and any additional instructions

Bike Leader & Course Guide - 5K

November 28, 2024

Details

"Lead the 5K race by riding a bike in front of the lead runners, guiding them along the course and ensuring they stay on the correct path. The Bike Leader should be familiar with the course and maintain a steady pace to stay just ahead of the lead runners. This role is crucial for keeping the front runners on track.

Location

Meet at the race start area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for instructions and to review the course.

Course Monitor - Roundabout High Priority

You must be 16 or older to volunteer for this task.

November 28, 2024

Details

Assist runners in navigating the course by directing them safely through the roundabout at SE Marine Science Drive and Hatfield Marine Science Center. Volunteers will ensure that runners stay on the correct path and provide encouragement as they continue the race. This position requires attentiveness to keep runners on course and help maintain a safe environment.


Location

Position yourself at the roundabout intersection of SE Marine Science Drive and Hatfield Marine Science Center. Please arrive early to check in at the Volunteer tent at South Beach Marina before heading to your assigned location.

Course Monitor - Boat ramp High Priority

You must be 16 or older to volunteer for this task.

November 28, 2024

Details

Assist runners to stay on course.

More instructions and location maps will be provided on race day.

Location

Boot Ramp / Newport Marina Store & Charter

Location - https://goo.gl/maps/RXcFRas3U1xpNZ6h9

Medical Team - Oregon Coast Community College Nursing Program

November 28, 2024

This volunteer task is full.

Details

The Medical Team, comprised of volunteers from the Oregon Coast Community College Nursing Program, will be stationed at the start/finish line of the Newport Turkey Trot. The team will ensure the safety and well-being of all participants, providing medical support as needed throughout the event.

Responsibilities:

- Monitor participants for signs of distress or injury at the start/finish line.
- Provide basic first aid and care to runners as they complete the race.
- Assist in coordinating any emergency services, if necessary.
- Maintain communication with race organizers in case of any medical emergencies.


Time Commitment:
Volunteers are needed from 8:30 AM to 10:45 AM on November 28, 2024.

Location

Medical volunteers will be stationed at the start/finish line.

Course Monitor - Ferry Slip Rd / Marine Science Dr

November 28, 2024

Details

Assist runners at the intersection of SE Marine Science Drive and SE Ferry Slip Road, guiding them according to their race distance. When runners pass this point for the first time, all runners will continue straight on SE Marine Science Drive toward the turnaround. When they return to this spot: 5K runners will continue straight to the finish line, while 10K runners will turn right and head south on SE Ferry Slip Road for their next segment. After completing the second turnaround, 10K runners will return to this spot once more, where they will turn right again to head toward the finish line. Volunteers at this position are essential in keeping runners on the correct course.

Location

Position yourself at the intersection of SE Marine Science Drive and SE Ferry Slip Road. Check in at the Volunteer tent at South Beach Marina before proceeding to your assigned station.


Course Monitor - Jetty Way / Brant St

November 28, 2024

Details

Guide runners at the intersection of SW Jetty Way and SW Brant St. When runners pass this point initially, they will continue straight down Jetty Way toward the turnaround point. On their return, they will turn left onto the paved trail leading under the Yaquina Bay Bridge. Volunteers at this location are responsible for ensuring runners stay on course and make the correct turn after the turnaround.

Location

Position yourself at the intersection of SW Jetty Way and SW Brant St. Please check in at the Volunteer tent at South Beach Marina before heading to your assigned location.

Bike Leader & Course Guide - 10K

November 28, 2024

Details

Lead the 10K race by riding a bike in front of the lead runners, guiding them along the course and ensuring they stay on the correct path. The Bike Leader should be familiar with the course and maintain a steady pace to stay just ahead of the lead runners. This role is key for helping front runners stay on course.

Location

Meet at the race start area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for instructions and to review the course.

Course Monitor - SE Ferry Slip Rd / SE 35th St

November 28, 2024

Details

Assist runners as they transition from the sidewalk alongside SE Ferry Slip Rd onto SE 35th St, guiding them safely through this turn. Initially, runners will turn left onto SE 35th St and proceed toward Idaho Point for a turnaround. On their return, runners will cross SE Ferry Slip Rd to continue on the sidewalk toward the finish line. Volunteers at this location are essential for maintaining a safe crossing and keeping runners on the correct path.

Location

Position yourself at the corner of SE Ferry Slip Rd and SE 35th St (use this map link https://goo.gl/maps/YNL7s4G4LDajryJ1A for exact location). Check in at the Volunteer tent at South Beach Marina before heading to your station

Course Monitor - 10k Turnaround

At least 1 more volunteer needed.

Details

Assist 10K runners at their designated turnaround point on SE 35th St, just before reaching Idaho Point. Station yourself behind the U-turn sign and instruct runners to make a U-turn when they reach this marker. Volunteers at this location are essential for directing runners to turn around at the correct point and helping them stay on course.

Location

Position yourself at the 10K turnaround point on SE 35th St, before Idaho Point. Please check in at the Volunteer tent at South Beach Marina before heading to your assigned location.

Course Monitor - Jetty Rd Turnaround High Priority

November 28, 2024

Details

Assist runners at the South Jetty turnaround point. Station yourself behind the designated turnaround sign and instruct runners to make a U-turn when they reach this marker. Volunteers at this location are essential for ensuring runners make the correct turnaround and stay on course.

Location

Position yourself at the turnaround point on SW Jetty Rd. Please check in at the Volunteer tent at South Beach Marina before heading to your assigned

Course Sweeper

At least 1 more volunteer needed.

Details

Follow the last runners (either on foot or by bike) to ensure all participants complete the course safely. The sweeper can assist or alert medical staff if someone needs help and also signal to course monitors when they can leave their posts.

Location

Start at the end of the runner group and move along the course.

On-Course Aid & Support

Water Station Attendant

At least 1 more volunteer needed.

Details

Set up and manage water stations along the course. Duties include filling and handing out water cups, encouraging runners, and keeping the area clean and litter-free.

Location

At designated water station points along the race course.

Start & Finish Line Support

Finish Line Timing & Medals High Priority

November 28, 2024

Details

Assist with finish line duties to support accurate results and create a positive experience for finishers. Responsibilities include timing support, taking photos as runners cross the finish line (camera provided), recording video of finishers (video camera provided), printing result receipts, and handing out finisher medals. Volunteers in this role should be detail-oriented, friendly, and comfortable with basic technology to help make each finisher’s experience memorable.

Location

Meet at the finish line area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for equipment, instructions, and medals.

Packet Pickup - Race Day High Priority

November 28, 2024

Details

Assist with race day packet pickup for participants. Duties include checking in runners, distributing race packets and bibs, and answering any last-minute questions. Volunteers should be organized and ready to help participants smoothly prepare for the race.

Location

Meet at the race start/finish area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for instructions.

Finish Line Food Station

No volunteer spots remaining.

This volunteer task is full.

Details

Provide refreshments to runners as they finish, ensuring that food and drink items are readily available and the food tent stays organized. Responsibilities include setting up the food area, keeping the station clean and free of debris, and restocking items as needed. Volunteers in this role should be friendly and proactive in creating a welcoming atmosphere for participants.

Location

Meet at the food tent near the finish line area at South Beach Marina (use this map link https://maps.app.goo.gl/MUWv2PKBZJtf7EpR9 for exact location). Please check in at the Volunteer tent upon arrival for instructions.

Photographer (On-Course)

At least 2 more volunteers needed.

Details

Capture moments along the course at designated photo spots or high-energy areas. Photos can include action shots of runners, volunteers cheering, and scenic parts of the course.

Location

Various points along the course (coordinate with the event planner for specific locations).

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