Hospice of the Piedmont 5K Run/Walk

• FRIDAY MAY 10
• Course Volunteers
• Hospitality
• RunSignUp - Registration
• Other Tasks

Packet Pick Up and Bib Assignment High Priority

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May 10, 2024

3:30 pm EDT - 6:30 pm EDT (At least 1 more needed)

Volunteer

Details

Use ipad to check-in particpants via RaceDayCheckIn app and give packet, assigned bib number, and t-shirt size to participants

Location

HOP offices, 675 Peter Jefferson Parkway

Resources Needed

Table - 1 - 2
ipad - 2 - 3
Chairs - 2 - 4
HOP Tablecloth - 1 - 2
Packets - 300
T-shirts - 1 - 100
Bibs - 300

Course Marshall/Cheer Volunteers Medium Priority

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May 11, 2024

6:30 am EDT - 10:00 am EDT (At least 6 more needed)

Volunteer

Details

Volunteer to be stationed at all race course turns/intersections to ensure course is clear and to cheer and encourage runners/walkers as they pass by.

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Water Station High Priority

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May 11, 2024

6:30 am EDT - 10:00 am EDT (At least 6 more needed)

Volunteer

Details

Fill small cups and place on table for runners to use as refreshment. Manage waste and trash and make sure every cup is put in the trash receptacle. Cheer on runners as well!

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Resources Needed

Table - 2
Water coooler - 2 - 4
Trash Can - 2
Trash Can Liner - 4 - 6

Post Race Hospitality High Priority

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May 11, 2024

6:00 am EDT - 10:00 am EDT (At least 1 more needed)

Volunteer

Details

Set up food, yogurt, granola, etc. working with John Hoffman of Keswick Hall.

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Greeting/Directional Volunteers Low Priority

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May 11, 2024

6:30 am EDT - 8:15 am EDT (At least 2 more needed)

Volunteer

Details

Greet runners and walkers...direct to start staging area or registration or packet pick up as appropriate.

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Resources Needed

Table - 1+
HOP Tablecloth - 1+

Clean Up Volunteers High Priority

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May 11, 2024

10:00 am EDT - 11:00 am EDT (At least 10 more needed)

Volunteer

Details

Just as the task implies, it's the break down, pick up trash, load out, general wrapping up of the race - all hands!

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Resources Needed

Trash Can Liners - 10 - 20

Race Day Registration, Packet Pick Up and Bib Assignments High Priority

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May 11, 2024

6:00 am EDT - 8:00 am EDT (At least 3 more needed)

Volunteer

Details

Use ipad to check-in particpants via RaceDayCheckIn app and give packet, assigned bib number, and t-shirt size to participants. Direct registrants to QR code to register for day-of race and assist as necessary

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Resources Needed

Table - 2
Chairs - 2 - 5
ipads - 3 - 5
t-shirts - 1 - 100
bibs - 300
HOP Flags and Bases - 2

Memorial and Sponsor Signs Medium Priority

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May 11, 2024

6:30 am EDT - 7:30 am EDT (At least 2 more needed)

Volunteer

Details

Place all sponsor signs on Mile 1 and all memorial signs on Mile 3, then return to tent to sell day of Memorial Signs via QR code and Run Sign Up STORE

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Resources Needed

Signs - 50
charged cell phone - 1
sharpies - 5
acetone - 1

Parking Volunteers Medium Priority

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May 11, 2024

6:30 am EDT - 7:45 am EDT (At least 2 more needed)

Volunteer

Details

Direct parking with HOP sandwich board signs for runners arriving at Keswick Hunt Club - upper and lower rings are to be utilized. Volunteers can park at Hunt Club proper

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Resources Needed

Sandwich Board Signs - 2

Photography Medium Priority

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May 11, 2024

6:30 am EDT - 10:00 am EDT (At least 1 more needed)

Volunteer

Details

Take photos of all race day activities...including start, finish, prize ceremony, Heena's memorial sign, runners, kids, strollers, dogs, new logo, etc..

Location

Keswick Hall Tennis Courts, parking at Keswick Hunt Club 626 Hunt Club Rd, Keswick, VA 22947

Resources Needed

Camera - 1