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SRS Turkey Trot VOLUNTEERS

Sun September 1 - Thu November 28 2024
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SRS Turkey Trot VOLUNTEERS

Sun September 1 - Thu November 28, 2024 Beaumont, TX 77701 US Directions

Pre-Event MISC. Volunteering

Open to ages 16+.
Event Dates:
Monday October 14, 2024 - Monday November 25, 2024
Start Time:
9:00am CDT
End Time:
11:59pm CST
Registration Limit:
10 spots left.
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Unloading Day

Putting refrigerated items in the coolers.
Unloading all trailer & Uhaul contents needed for packet pickup day.
Shirts, bibs, medals, coolers, food/drink table needs, etc...
Open to ages 16+.
Event Date:
Tuesday November 26, 2024
Start Time:
5:30pm CST
End Time:
8:30pm CST
Registration Limit:
20 spots left.
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Official Packet Pickup Day (pick your timeframe)

<11am is prepping Organizing boxes, shirts & bibs and getting last-minute registrant lists for reference.
Gathering group packet pickups for easy pickup.
11:30-6 we need to be in packet pickup mode. (Sometimes runners come earlier than 12pm)
11:30 - help at check-in table where we give them their bib # for easy pickup at the PPU area
--Prepping medals
--Prepping food/drink alley contents/tables
--Filling water/ice in coolers & mixing GATORADE/SQWINCHER coolers.
There is other race stuff to prep/organize, if it gets slow and you need something else to do.
We have the building until 8pm and are prepping race morning stuff until then. Downsizing and organizing PPU areas for race morning.
Packing up anything we can to help for race day packing. Charging phones/camera/computers. Processing last minute registrants (online registration stays open until 8pm) for ease of pickup on race morning.
We usually hang around until 8pm so the GTS runners have access to building for end-of-run meet-up and access to restrooms.
Open to ages 16+.
Event Date:
Wednesday November 27, 2024
Start Time:
10:00am CST
End Time:
8:00pm CST
Registration Limit:
23 spots left.
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Race Day setup - EARLY

Unloading the trailer & uhaul
Closing off access points to course, near parking lots.
Closing off Starting alley chute
Constructing the finish line chute.
Setting up event site hydration station
Setting up awards table
Setting up US/Texas Flags
separating water stop needs
setting Kid K course markings
Covering all outside tables with SRS' black fitted table cloths
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
3:00am CST
End Time:
6:30am CST
Registration Limit:
15 spots left.
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Race Day setup - Food/Drink Alley

Follow guidance of the COORDINATOR, who has the magazine layout.
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
4:15am CST
End Time:
5:15am CST
Registration Limit:
5 spots left.
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Race Day - Awards setup on stage

Separating awards by 5K/10K
separating by Overall, Masters, & Age Groups
separating by Male/Female
Separating by Age Group ages ranges
Arrange them from 3rd place to 1st place
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
4:30am CST
End Time:
5:15am CST
Registration Limit:
1 spot left.
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DJ setup help

Possibly lifting heavy items and getting the equipment onto the stage.
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
5:45am CST
End Time:
6:30am CST
Registration Limit:
2 spots left.
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Bugle Player

6:50am
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:30pm CST
Registration Limit:
2 spots left.
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ASL interpreter

6:55am
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:30am CST
Registration Limit:
2 spots left.
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NATIONAL ANTHEM/Pledge [charity benefit]

7:05am
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:30am CST
Registration Limit:
2 spots left.
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on-site Medical volunteers

We will use Medical Volunteers to be stationed at the Main Street Turnaround area, roaming event site, and/or on Golf Cart if available.
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
10:00am CST
Registration Limit:
10 spots left.
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PHOTOGRAPHER volunteers

Photographer areas (in order of Importance)
Finish Line
Awards
On-course
Sponsor table, etc.
Volunteer stations
family/group photos
runners in costumes!
event area/runners candid shots
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
10:15am CST
Registration Limit:
5 spots left.
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warmup 5K/10K [PLANET FITNESS]

Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:30am CST
Registration Limit:
5 spots left.
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warmup Kids K [ORANGE PEEL ATHLETICS]

Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:30am CST
Registration Limit:
2 spots left.
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Announcer - finish line

Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
9:40am CST
Registration Limit:
2 spots left.
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Kids K TURKEY COSTUME encourager

This person will wear the Turkey Costume, and hang back to encourage the littles at the back of the Pack.
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:50am CST
Registration Limit:
1 spot left.
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Kids K CHEER STATIONS - <insert a group name>

Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:45am CST
Registration Limit:
15 spots left.
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Kids K Marshals - along route (corners)

Standing on the intersection corners, directing kiddos & encouraging them to keep going. Pick up any kids K markings close to you and bring back to event site (after the last kiddo passes you).
We don't want to confuse any 5K/10K runners with the markings.
PD is responsible for making a pass-through to reset and "open" the 5K/10K course.
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:45am CST
Registration Limit:
4 spots left.
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Kids K Finish Line medals [SHORKEY CENTER]

Arranging finisher medals on racks (if not done prior)
Handing out medals to Kids 1K finishers
packing up unused medals ASAP; put near the SRS tent
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
7:50am CST
Registration Limit:
2 spots left.
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Food/Drink Alley tables <MANNING>

This is volunteering to mann a food/drink table.
We are not sure yet, how many tables will need to be manned.
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
10:00pm CST
Registration Limit:
6 spots left.
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Miss Beaumont Multinational - GROUP VOLUNTEERS

Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
9:45am CST
Registration Limit:
4 spots left.
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Water Stop #1 - MAIN STREET <enter group name>

After checking in to get your wristbands, you can either hitch a ride with our volunteers to take you to point, or you can run/walk down there.
Either way, just let us know what you decide to do.
We will set up the waterstop for you, and we will pick it up also--before PD re-opens the course.
Please pick up all cups -- you can use the medical gloves in the emergency kit, if you prefer.
Empty all coolers in the grass and stack neatly, before leaving.
Please text the Coordinator/RD before leaving the materials.
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
9:15am CST
Registration Limit:
15 spots left.
Sign Up

Gatorade Stop - MAIN STREET <enter group name >

After checking in to get your wristbands, you can either hitch a ride with our volunteers to take you to point, or you can run/walk down there.
Either way, just let us know what you decide to do.
We will set up the gatorade stop for you, and we will pick it up also--before PD re-opens the course.
Please pick up all cups -- you can use the medical gloves in the emergency kit, if preferred.
Empty all coolers in the grass and stack neatly, before leaving.
Please text the Coordinator/RD before leaving the materials.
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
9:15am CST
Registration Limit:
8 spots left.
Sign Up

5K/10K Finish Line Medals [SHORKEY CENTER]

Arranging finisher medals on racks (if not done already)
Handing out medals to finishers
packing up unused medals & placing them near Orange tent

Race Distances have different size medals
Race Distances have different color bibs
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
9:45am CST
Registration Limit:
4 spots left.
Sign Up

Water Stop #2 - 10K turn -- <ENTER GROUP NAME>

After checking in to get your wristbands, you can set up your tent. We will set up the waterstop for you.
You can hang out a little until time to mann your station (7:40am).
Cheer on the runners when they start! You can bring noise makers!

Please pick up all cups -- you can use the medical gloves in the emergency kit, if preferred.
Empty all coolers stack neatly, before leaving.
Please be sure we get a photo of you at the waterstop!
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
6:00am CST
End Time:
9:15am CST
Registration Limit:
3 spots left.
Sign Up

Liaison for TIMER/DJ

This person helps coordinate DJ & Timer, for starting in sync.
This person also calls out bib numbers as runners finish.
This helps the timers tremendously, to make sure crossing runners' times are accurate and no issues.
Open to ages 18+.
Event Date:
Thursday November 28, 2024
Start Time:
7:15am CST
End Time:
9:00am CST
Registration Limit:
2 spots left.
Sign Up

on-stage handing awards help

When we call out awards, these volunteers will find the awards and hand them to us to give to the winners.
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
9:15am CST
End Time:
9:45am CST
Registration Limit:
1 spot left.
Sign Up

Trash Pickup

Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
9:30am CST
End Time:
10:30am CST
Registration Limit:
4 spots left.
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Event Breakdown

Please be sure all banners are laid flat, and rolled altogether. No folding!
They all fit into a banners box
Open to ages 16+.
Event Date:
Thursday November 28, 2024
Start Time:
10:00am CST
End Time:
12:00pm CST
Registration Limit:
15 spots left.
Sign Up
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