Pre-Event MISC. Volunteering
- Event Dates:
- Monday October 14, 2024 - Monday November 25, 2024
- Start Time:
- 9:00am CDT
- End Time:
- 11:59pm CST
- Registration Limit:
- 10 spots left.
Unloading Day
Unloading all trailer & Uhaul contents needed for packet pickup day.
Shirts, bibs, medals, coolers, food/drink table needs, etc...
- Event Date:
- Tuesday November 26, 2024
- Start Time:
- 5:30pm CST
- End Time:
- 8:30pm CST
- Registration Limit:
- 20 spots left.
Official Packet Pickup Day (pick your timeframe)
Gathering group packet pickups for easy pickup.
11:30-6 we need to be in packet pickup mode. (Sometimes runners come earlier than 12pm)
11:30 - help at check-in table where we give them their bib # for easy pickup at the PPU area
--Prepping medals
--Prepping food/drink alley contents/tables
--Filling water/ice in coolers & mixing GATORADE/SQWINCHER coolers.
There is other race stuff to prep/organize, if it gets slow and you need something else to do.
We have the building until 8pm and are prepping race morning stuff until then. Downsizing and organizing PPU areas for race morning.
Packing up anything we can to help for race day packing. Charging phones/camera/computers. Processing last minute registrants (online registration stays open until 8pm) for ease of pickup on race morning.
We usually hang around until 8pm so the GTS runners have access to building for end-of-run meet-up and access to restrooms.
- Event Date:
- Wednesday November 27, 2024
- Start Time:
- 10:00am CST
- End Time:
- 8:00pm CST
- Registration Limit:
- 23 spots left.
Race Day setup - EARLY
Closing off access points to course, near parking lots.
Closing off Starting alley chute
Constructing the finish line chute.
Setting up event site hydration station
Setting up awards table
Setting up US/Texas Flags
separating water stop needs
setting Kid K course markings
Covering all outside tables with SRS' black fitted table cloths
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 3:00am CST
- End Time:
- 6:30am CST
- Registration Limit:
- 15 spots left.
Race Day setup - Food/Drink Alley
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 4:15am CST
- End Time:
- 5:15am CST
- Registration Limit:
- 5 spots left.
Race Day - Awards setup on stage
separating by Overall, Masters, & Age Groups
separating by Male/Female
Separating by Age Group ages ranges
Arrange them from 3rd place to 1st place
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 4:30am CST
- End Time:
- 5:15am CST
- Registration Limit:
- 1 spot left.
DJ setup help
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 5:45am CST
- End Time:
- 6:30am CST
- Registration Limit:
- 2 spots left.
Bugle Player
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:30pm CST
- Registration Limit:
- 2 spots left.
ASL interpreter
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:30am CST
- Registration Limit:
- 2 spots left.
NATIONAL ANTHEM/Pledge [charity benefit]
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:30am CST
- Registration Limit:
- 2 spots left.
on-site Medical volunteers
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 10:00am CST
- Registration Limit:
- 10 spots left.
PHOTOGRAPHER volunteers
Finish Line
Awards
On-course
Sponsor table, etc.
Volunteer stations
family/group photos
runners in costumes!
event area/runners candid shots
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 10:15am CST
- Registration Limit:
- 5 spots left.
warmup 5K/10K [PLANET FITNESS]
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:30am CST
- Registration Limit:
- 5 spots left.
warmup Kids K [ORANGE PEEL ATHLETICS]
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:30am CST
- Registration Limit:
- 2 spots left.
Announcer - finish line
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 9:40am CST
- Registration Limit:
- 2 spots left.
Kids K TURKEY COSTUME encourager
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:50am CST
- Registration Limit:
- 1 spot left.
Kids K CHEER STATIONS - <insert a group name>
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:45am CST
- Registration Limit:
- 15 spots left.
Kids K Marshals - along route (corners)
We don't want to confuse any 5K/10K runners with the markings.
PD is responsible for making a pass-through to reset and "open" the 5K/10K course.
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:45am CST
- Registration Limit:
- 4 spots left.
Kids K Finish Line medals [SHORKEY CENTER]
Handing out medals to Kids 1K finishers
packing up unused medals ASAP; put near the SRS tent
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 7:50am CST
- Registration Limit:
- 2 spots left.
Food/Drink Alley tables <MANNING>
We are not sure yet, how many tables will need to be manned.
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 10:00pm CST
- Registration Limit:
- 6 spots left.
Miss Beaumont Multinational - GROUP VOLUNTEERS
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 9:45am CST
- Registration Limit:
- 4 spots left.
Water Stop #1 - MAIN STREET <enter group name>
Either way, just let us know what you decide to do.
We will set up the waterstop for you, and we will pick it up also--before PD re-opens the course.
Please pick up all cups -- you can use the medical gloves in the emergency kit, if you prefer.
Empty all coolers in the grass and stack neatly, before leaving.
Please text the Coordinator/RD before leaving the materials.
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 9:15am CST
- Registration Limit:
- 15 spots left.
Gatorade Stop - MAIN STREET <enter group name >
Either way, just let us know what you decide to do.
We will set up the gatorade stop for you, and we will pick it up also--before PD re-opens the course.
Please pick up all cups -- you can use the medical gloves in the emergency kit, if preferred.
Empty all coolers in the grass and stack neatly, before leaving.
Please text the Coordinator/RD before leaving the materials.
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 9:15am CST
- Registration Limit:
- 8 spots left.
5K/10K Finish Line Medals [SHORKEY CENTER]
Handing out medals to finishers
packing up unused medals & placing them near Orange tent
Race Distances have different size medals
Race Distances have different color bibs
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 9:45am CST
- Registration Limit:
- 4 spots left.
Water Stop #2 - 10K turn -- <ENTER GROUP NAME>
You can hang out a little until time to mann your station (7:40am).
Cheer on the runners when they start! You can bring noise makers!
Please pick up all cups -- you can use the medical gloves in the emergency kit, if preferred.
Empty all coolers stack neatly, before leaving.
Please be sure we get a photo of you at the waterstop!
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 6:00am CST
- End Time:
- 9:15am CST
- Registration Limit:
- 3 spots left.
Liaison for TIMER/DJ
This person also calls out bib numbers as runners finish.
This helps the timers tremendously, to make sure crossing runners' times are accurate and no issues.
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 7:15am CST
- End Time:
- 9:00am CST
- Registration Limit:
- 2 spots left.
on-stage handing awards help
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 9:15am CST
- End Time:
- 9:45am CST
- Registration Limit:
- 1 spot left.
Trash Pickup
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 9:30am CST
- End Time:
- 10:30am CST
- Registration Limit:
- 4 spots left.
Event Breakdown
They all fit into a banners box
- Event Date:
- Thursday November 28, 2024
- Start Time:
- 10:00am CST
- End Time:
- 12:00pm CST
- Registration Limit:
- 15 spots left.