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Team Captain Requirements and Expectations
Each registered team is expected to identify a team captain who will hold several responsibilities:
1. Team captains will register through runsignup.com and reserve a team’s entry. The registration process will allow team captains to add team members at any time until registration closes -- but all shirt sizes and quantities must be final as of May 30, 2020. A completed team roster with a detailed list of names must be finalized by race day and each team member must have signed a release -- no exceptions.
2. After June 1, 2020, team captains will be contacted and a projected finish time will be requested. If you are unsure of a projected finish time, we can help with this. Our goal with team seeding is to position a team so that they finish between 7:00-10:00 a.m. on Saturday June 20, 2020.
3. The race will be officially timed by 3WayRacing who will provide time splits for the 3 disciplines as well as total time. However, team captains will be expected to submit additional timing information at the completion of the event in order to be considered for awards. These include a breakdown of how the distances were shared between team members. All necessary recording materials will be provided at the time of athlete check-in.
4. For the triathlon, considering the race will take place at night, additional care will be taken by the event staff to provide supplemental lighting on the bike course. The team captains should ensure that all competing cyclists are ready to present BOTH a mounted headlight and at a minimum a blinking tail light on their bicycles at the time of athlete check-in. This is mandatory. The purpose of these lights are mainly to enable the individual cyclists to see, and also for improved visibility on the roads. All cyclists will be required to present a CPSC certified helmet. All members of the team are not required to present these items – only those who will be cycling.
5. For the triathlon and marathon relay, many teams will begin before sunrise. Even though the run course will take place on a closed course, safety remains our primary goal. Each team must present at a minimum 2 headlamps and 2 reflective running vests at the time of athlete check-in, and all runners are expected to have their headlamp and vest on while running before sunrise.
6. Course nutrition will be provided and available at the transition and the finish line. We will also make efforts to have additional food options available for purchase during the cycling stage. However, this event is meant to be largely self-supported, so teams are encouraged to prepare accordingly.
7. Each team is expected to provide at a minimum 2 volunteers to assist during the event for a period of at least 2 hours. Team members who are not actively racing are permitted to assist as a volunteer. For example, after a cyclist completes their bike legs, then can volunteer at one of the intersections directing fellow cyclists on the course. Additional volunteer positions are listed on the registration website. We will ask for a list of your volunteer names by June 1, 2020, if you do not fulfill your volunteer requirements, there will be an extra $60 charge required before your team can compete.