AdventHealth Clermont Clay 15K & 5K presented by LiveTrends Design Group Volunteer Registration

Saturday Packet Pickup

October 25, 2025

11:45 am EDT - 2:30 pm EDT (At least 1 more needed)

2:30 pm EDT - 5:15 pm EDT (At least 1 more needed)

Details

Check participants in, assign bibs and hand out shirts.
Information will be sent out race week with specific task instructions and location.

Location

Dash Sports
741 West Montrose Street
Downtown Clermont

Race Morning Packet Pickup

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October 26, 2025

5:45 am EDT - 7:30 am EDT (At least 4 more needed)

Details

Assist participants picking up their race bibs and shirts.Information will be sent out race week with specific task instructions and location.

Location

Clay Trail by the start line on 5 Mile road. Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event.

Parking

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October 26, 2025

5:30 am EDT - 7:00 am EDT (At least 6 more needed)

Details

Direct the flow on cars to park in an orderly manner prior to race. Information will be sent out race week with specific task instructions and location.

Location

Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event so you know where to go. Parking will be on the NOT paved portion of Hancock Rd. PLEASE look at the map and instructions sent to you.

Venue set up Sunday morning

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October 26, 2025

5:00 am EDT - 6:00 am EDT (At least 10 more needed)

Details

Assist at race venue the morning of the event with any set up prior race start.Information will be sent out race week with specific task instructions and location.

Location

Clay Trail by the start line on 5 Mile road. Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event.

Finish Line

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October 26, 2025

6:30 am EDT - 10:00 am EDT (At least 6 more needed)

Details

Help distribute water and finisher medals at finish line as participants finish the race. Assist any participants that may need additional help at finish line. Direct participants to keep moving to keep finish line clear of congestion. Information will be sent out race week with specific task instructions and location.

Location

Clay Trail by the start line on 5 Mile road. Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event.

Lead Cyclist - Winter Garden Wheel Works

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October 26, 2025

7:00 am EDT - 8:35 am EDT (At least 1 more needed)

Details

Lead the top 15 k runner around the course on a bicycle. Information will be sent out race week with specific task instructions and location.

Location

Clay Trail by the start line on 5 Mile road. Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event.

Sweep Cyclist - Winter Garden Wheel Works

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October 26, 2025

7:00 am EDT - 9:30 am EDT (At least 1 more needed)

Details

Follow the last 15k runner/walker around the course and notify race director when last participant finishes and if any assistance is needed. Information will be sent out race week with specific task instructions and location.

Location

Clay Trail by the start line on 5 Mile road. Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event.

Aid Station 3- LMHS

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October 26, 2025

7:00 am EDT - 9:00 am EDT (At least 4 more needed)

Details

Arrive at the aid station ready to fill cups and hydrate participants. Be excited for the runners and encourage them. Bring music, cow bells and anything you want to cheer and motivate participants.
As the sweep cyclist passes your station, you may clean up and exit the course counterclockwise. Please clean up tables, empty coolers /jugs and all aid station equipment. Pack up the bins as you found them. Leave everything empty and packed up for our cleanup crew to come by.

Information will be sent out race week with specific task instructions and location.

Location

DO NOT COME TO THE START / FINISH TO PARK.
Refer to the map on the registration page. This will be the 15k turnaround point around mile 4.5. You may want to drive to this location by coming from Schofield and turning on 5 mile road. Park off the side of the road and carpool to avoid too many cars out there.

Resources Needed

tent for shade - 1

Aid Station 2 - SLAP

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October 26, 2025

6:30 am EDT - 9:00 am EDT (At least 6 more needed)

Details

Arrive at the aid station ready to fill cups and hydrate participants. Be excited for the runners and encourage them. Bring music, cow bells and anything you want to cheer and motivate participants.
As the sweep cyclist passes your station, you may clean up and exit the course counterclockwise. Please clean up tables, empty coolers /jugs and all aid station equipment. Pack up the bins as you found them. Leave everything empty and packed up for our cleanup crew to come by.

Information will be sent out race week with specific task instructions and location.

Location

DO NOT COME TO THE START / FINISH TO PARK.
Refer to the map on the registration page. This will be just past mile 3. Please carpool to avoid having too many cars out there.

Resources Needed

tent for shade - 1

Aid Station 1- SLAP

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October 26, 2025

6:30 am EDT - 9:30 am EDT (At least 10 more needed)

Details

Arrive at the aid station ready to fill cups and hydrate participants. Be excited for the runners and encourage them. Bring music, cow bells and anything you want to cheer and motivate participants.
As the sweep cyclist passes your station, you may clean up and exit the course counterclockwise. Please clean up tables, empty coolers /jugs and all aid station equipment. Pack up the bins as you found them. Leave everything empty and packed up for our cleanup crew to come by.

Information will be sent out race week with specific task instructions and location.

Location

DO NOT COME TO THE START / FINISH TO PARK.
Refer to the map on the registration page. This will be the 5k turnaround point about mile 1.5 . Please carpool to avoid having too many cars on the course. Park as much off the road as possible.

Resources Needed

tent for shade - 1

Photographers

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October 26, 2025

6:00 am EDT - 10:00 am EDT (At least 1 more needed)

Details

Are you an aspiring photographer? Our participants love photos of them tackling those miles out there!!

Information will be sent out race week with specific task instructions and location.

Location

Clay Trail by the start line on 5 Mile road. Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event.

Race Cleanup

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October 26, 2025

9:00 am EDT - 11:00 am EDT (At least 10 more needed)

Details

Clean up after the race and pack up all supplies and trash including aid stations.
Information will be sent out race week with specific task instructions and location.

Location

Clay Trail by the start line on 5 Mile road. Parking changed from previous years. Please look at the parking map that will be sent to you prior to the event.