Location: West Palm Beach, FL US 33405 Directions
Type: Run or Run/Walk, Virtual Race

Pre Race Marketing

Details

Attend assigned races that occur before our race to hand out promotional flyers and put on car windshields. Please contact director at rftapbc@gmail.com to get race dates and locations for promotions.

Location

TBD

Resources Needed

Race flyers - 500+

Day Before Race Day Set Up- 2 shifts

March 3, 2017

Details

CHECK IN WITH RACE DIRECTOR (Annette) for duty assignment.

Set Up tables, tents, Shirts, Donation areas and chairs Set out Mile Markers, and Race Guide Markers
Friday, March 3, 12 NOON-3:30 PM OR 2:30-6:00 PM

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Location

Dreher Park Main Pavilion

Race Day Parking

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Take Directions from coordinator on how to park participants.
Saturday, March 4, 4:45-8:15 AM

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Location

Dreher Park Main Pavilion

Race-Day Color Run Registration Station

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Register entrants and distribute bib numbers.
Saturday, March 4, 5:30 AM-8:30 AM

RACE DAY COLOR ME FUN RUNNERS AND WALKERS REGISTRATION AREA (if any spots open)
Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Get a race number and t-shirt -no timing strip on the back
Let them know there are pins in the can.
Send them to the pavilion to get their t-shirt. They must go to the area for race day reg. We may be out of shirts their size as they are only guaranteed up to Feb 14. We can offer them a shirt from prior years.

They will go to check in to get a color dot to know which group to start the Color Run with.

PLEDGES:
Pledges can be turned in on race day in the blue bag labeled PLEDGES. Please make sure name and school name and total pledges is on the form to give them credit for it.

*****DO NOT Take their registration form to the people doing the timing for the race. All registration forms should be kept with the cash box.

AFTER THE COLOR RUN TAKES OFF AND YOU START BREAKING DOWN:
Please give money bags to Cindy Oakes ****SUPER IMPORTANT
Use monies collected form
Put Race for the Arts at the top and account 6-4402
Write their check number and then their name and then the amount
Total each slip and wrap the checks contained on each form inside the monies collected form and begin a new form.

After the race and walk have taken off all other volunteers in this area prepare to break down your area and then if they want to stay to help in another area, they can report to Doni at the volunteer area to see if there is another job for them.

Location

Dreher Park Main Pavilion

Pre-Race-Day Color Run Registration Station

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Register entrants and distribute bib numbers.
Saturday, March 4, 5:30 AM-8:30 AM

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

PRE- REGISTERED AREA FOR COLOR ME FUN RUNNERS AND WALKERS

Get a bib race number and t-shirt
Check the bibs under their last name on the list from Accuchip and find their number. Give them the bib number with no timing strip attached and let them know there are pins in the can.

They will go to check in to get a color dot to know which group to start the Color Run with.

They will go to the pavilion to get a T-shirt for pre-reg runners. The shirts have been pulled for their size if they pre-registered.

PLEDGES:
Pledges can be turned in on race day in the blue bag labeled PLEDGES. Please make sure name and
school name and total pledges is on the form to give them credit for it.

DO NOT Take their registration form to the people doing the timing for the race.
AFTER THE RUN TAKES OFF AND YOU START BREAKING DOWN:
Please give money bags to Cindy Oakes ****SUPER IMPORTANT
Use monies collected form:
Put Race for the Arts at the top and account 6-4402
Write their check number and then their name and then the amount
Total each slip and wrap the checks contained on each form inside the monies collected form and begin a new form.

After the race and walk have taken off all other volunteers in this area prepare to break down your area and then if they want to stay to help in another area, they can report to Doni at the volunteer area to see
if there is another job for them.


Location

Dreher Park Main Pavilion

T-shirt distribution

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Distribute t-shirts
Saturday, March 4, 5:30 AM-8:30 AM

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

T-SHIRT PRE-REGISTERED 5K RUNNERS/COLOR ME FUN RUN:
1) -Make a check beside their name on the list as they receive their
t-shirt
******PLEASE MAKE SURE THEY GET ONLY
THE T-SHIRT SIZE THAT THEY SIGNED UP
FOR. WE ONLY COUNTED OUT THE NUMBER
TO GUARANTEE PRE-REG RUNNERS
THE SIZE THEY ORDERED.******
1) Do keep out the t-shirts incase other people come by who want to either swap sizes or purchase a t-shirt if they did not do the event. That will be a $10.00 donation take to donation table area.
2) After the race and color run have taken off all other volunteers in this area prepare to break down your area and then if they want to stay to help in another area, they can report to the volunteer area to see if there is another job for them.

T-SHIRT FOR RACE DAY REGISTERING RUNNERS:
1) -Make a check beside the t-shirt tag on the front of the race bib as
they receive their t-shirt and goodie bag.
2) Only use shirts in your area, the ones in the preregistered
area are counted out for participants who pre-registered and reserved a size. If you run out of shirts there are shirts from prior years that you can offer.
3) Do keep out the t-shirts in size labeled boxes, incase other people come by who want to either swap after the race sizes or purchase a tech shirt if they did not do the event. That will be a $10.00 donation -take to donation table area. Chair person please stay with the shirts.
4) After the race and fun run have taken off all other volunteers in this area prepare to break down your area and then if they want to stay to help in another area, they can report to the volunteer area to see if there is another job for them.

Location

Dreher Park Main Pavilion

Course Monitors for both runs

March 4, 2017

Details

Help keep the runners on course and safe. Cheer on runners.
Saturday, March 4, 6:00-9:30 AM

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school. PLEASE READ THIS FORM.

(Volunteers are positioned strategically along the race route to show the way for the runners-look for labeled signs in the road)

YOU ARE Encouraged to wear a costume of an artist or musician or dancer-some fun theme- sports, Hawaii, 50’s, 80’s. etc.

You should encourage the runners by telling them thank you. Don’t say to them, you’re almost done, etc. Say THANK YOU FOR SUPPORTING THE ARTS. That is our message.

Let them know which way to run from your station especially if you are located at a turning area.

You are also there in case someone needs help in any way or gets hurt. You need to call cell phone number: 561-329-9455 if an emergency arises.

You are also encouraged to bring your iPhone or camera to take photos of people as they pass by, don’t ask them to stop for a photo. If they do stop, fine. The Color Runners/Walkers are more likely to do that than the timed runners. There will be a laptop at the pavilion to upload your photos to our website to show how much fun we have at our event.

If your station is on the north side of the water station area, once the last of the timed 5K runners have passed, then you can start making your way back to the south pavilion area to cheer on Color Me Fun Run finishers.

If your station is on the north side, but south of the water station area, you need to remain in place to cheer on the Color Me Runners and be there for them.

If you are performing, play as much as you can especially when there are crowds of people. There will be times when no one is coming by and you can break. At that point you need to again thank them for coming out to support the arts!

Location

Station to be determined along the race route. You will get an email confirmation.

Color Throwers (4K Color) and Monitor for 5K

March 4, 2017

Details

Help keep the runners on course and safe. Cheer on runners during 5K. Throw color on runners/walkers t-shirts, nothing about the neck!!!
Saturday, March 4, 6:00-9:30 AM

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school. PLEASE READ THIS FORM.

(Volunteers are positioned strategically along the race route to show the way for the runners-look for labeled signs in the road)

YOU ARE Encouraged to wear a costume of an artist or musician or dancer-some fun theme- sports, Hawaii, 50’s, 80’s. etc.

You should encourage the runners by telling them thank you. Don’t say to them, you’re almost done, etc. Say THANK YOU FOR SUPPORTING THE ARTS. That is our message.

Let them know which way to run from your station especially if you are located at a turning area.

You are also there in case someone needs help in any way or gets hurt. You need to call cell phone number: 561-329-9455 if an emergency arises.

You are also encouraged to bring your iPhone or camera to take photos of people as they pass by, don’t ask them to stop for a photo. If they do stop, fine. The Color Runners/Walkers are more likely to do that than the timed runners. There will be a laptop at the pavilion to upload your photos to our website to show how much fun we have at our event.

If your station is on the north side of the water station area, once the last of the timed 5K runners have passed, then you can start making your way back to the south pavilion area to cheer on Color Me Fun Run finishers.

If your station is on the north side, but south of the water station area, you need to remain in place to cheer on the Color Me Runners and be there for them.

If you are performing, play as much as you can especially when there are crowds of people. There will be times when no one is coming by and you can break. At that point you need to again thank them for coming out to support the arts!

COLOR RUN COLOR THROWERS:
Please don’t over use the colored powder as we have averaged the amount for the number of runners registered. Use the canister provided to put the color in and spray it by forcing the powder through the plastic top.
Be careful not to throw directly in the eyes of people, too. Nothing above the shoulders!!!
Have fun, but also think about what you are doing. ☺ We want this to be fun!!

Location

Station to be determined along the race route. You will get an email confirmation.

Volunteer and Sponsor Check-In, Check out

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Setup tables, check in/out sheets, give badges & directions.
Saturday, March 4, times 4:30-10:00 AM (**extra community service hours will be awarded for this position)

Check in for all Volunteers, Chairs, Committee Members, Sponsors & Performing Groups

Volunteer Check In
• Student Volunteer Badges will be divided by school and in alphabetical order by student last name
• On school check in list note arrival time and have student initial
• Provide student badge with their name and clip-on badge holder
• Remind them:
o Assignment areas are listed on their badge
o Some have multiple area assignments, assist with locations
o Students need to have EACH area chair initial their badge both IN and OUT to ensure volunteers are in assigned area on time to receive full credit/service hours
o Tell them the name of the chair person(s) they need to report
• Chair persons & Adult Volunteers will receive badge with lanyard
• Committee Members receive badge with neck pouch
• Volunteers assigned to ANY registration area MUST report to area chair by 5:30am for setup
• Remind individuals to assist breaking down at their last assigned area or check back for break down/clean up areas to be assigned as needed
• Remind students Community Service Hours will be granted at time of check out 10:00 AM
o Each student must return with badge initialed by area chair(s) they were assigned
• Explain access to volunteer food area with badge
o Hole punch symbol on the badge when they come through food line
• Provide pavilion area maps and race route maps if requested

Volunteer Performing Groups
• Check in DIRECTOR or TEACHER associated with each performing group–NOT Individuals
• Provide envelop with wristbands to teacher for their performing group, note time and have teacher initial
• Explain wristband provides each entertainer one time access to volunteer food area
• Student entertainers that are also volunteering DO NOT receive wristbands
• Remind/request groups to assist with clean up
• Provide pavilion area maps and race route maps if requested

Sponsors
• Provide sponsors with badge for access to 5K food area
• Explain access to food area with badge for sponsors
• Show them on map where their table is located
• Provide pavilion area maps if requested
• Tell them they can purchase silent auction & raffle tickets

Volunteer Food Distribution
• Setup Volunteer Food Area

Check In/Out:
• Check out on school list, note time and have student initial
• Provide community service hours documentation at or after
10:00AM
• Fill in name on Community Service Form and number of hours
• THANK everyone for their support!

Other Notes:
All volunteers should be checked in by 5:45AM at the latest
This food area is for volunteers and student performers ONLY; runners/walkers have separate food area under main pavilion.

Student volunteers may return to the volunteer food area after all volunteers from race route return and have the opportunity to access refreshments.

Supplies – Chair should bring
School signs for check in/out
Individual school lists of volunteers
Envelops with arm bands for entertainment groups
Pavilion area diagram with extra maps for distribution
Race Route Diagram with extra maps for distribution
Main pavilion layout diagram
Volunteer, Sponsor, Committee, Chair Badges & Extras!
Chair list to assist volunteers
Community Service Hours Documents for performing group teacher if requested
Cutting Board
Knife
Paper towels
Large Bowls with lids
Hole Punches

Location

Main Pavilion Dreher Park

Finish Line Fluid Station-PBDA students only

March 4, 2017

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Keep cups full of water under the red tent

Hand participants crossing the finish line a cup of water or direct them to the water tent.

Please make sure to stay far enough past the finish line not to get in the way of the runners crossing the finish line. Many will push to end and they will accidently run into you if you are in the way.

Saturday, March 4, 6:00-9:30 AM

Location

Finish line Main Pavilion Dreher Park

Mid Fluid Station-Okeeheelee MS Chorus

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

This job is specific for Okeeheelee MS Chorus students

Keep the runners fueled. Fill water cups with water and hand to runners as they come by table at the finish line.

Saturday, March 4, 6:00-9:30 AM

Location

Mile 1.4 on race route. Meet teacher at Main Pavilion Dreher Park before going on course.

Donation/Raffle Table

March 4, 2017

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Help chair persons arrange items on tables.
Monitor items to make sure they stay in place.
Encourage people to purchase
Clean up and organize containers after drawings take place between 9:15-9:45

Saturday, March 4, 6:30-10:00 AM

Location

Main Pavilion Dreher Park

Race Day Set Up-whatever could not be set up Friday

March 4, 2017

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION to get assigned duty. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Setup tables, tents, Shirts, Donation areas and chairs
Saturday, March 4, times 4:45-8:15 AM

Location

Main Pavilion Dreher Park

Post-Race Refreshments

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Prepare and Serve food and fluids at refreshment tent
Saturday, March 4, 6:30-10:00 AM

If anyone has coolers they can bring, please put your names on them and bring them Friday if possible. We won't have Pepsi or Coke Trailer this year. So we will need extra coolers.

Water area- just make sure the water cups stay full on the tables and hold out water cups for runners and walkers as they pass by. IF there is any water left over please bring to the main pavilion and put by the closet door. We will return any unopened gallons for a cash refund.

Food Area: Cut oranges in quarters and place in bowls. You won't need to cut bananas just place containers on tables. Cut bagels if not already cut, so some people may only want top or bottom and not a whole bagel. Keep knives in peanut butter for bagels. Munchkins and chicken bisquits keep in containers on tables. Have napkins available.
Coffee can go out when it arrives.
Don't put food out until 7:00 when runners will be coming in. We don't want the Color Runners to eat it before they run if possible to make sure we have enough. :-)

Cups will be provided for Gatorade coolers. Someone will make Gatorade in am. And it will be under the food tent.

Location

Main Pavilion Dreher Park

Finish Line: (4K Color/5K)

March 4, 2017

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Dogtag and color distribution
Saturday, March 4, 6:00-9:30 AM

Location

Finish line at main pavilion Dreher Park

Race Day Tear Down/Clean Up All Areas

March 4, 2017

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Breakdown tables and chairs following the event.
Saturday, March 4, from 7:30-11:00 AM

Location

Main Pavilion volunteer check in area. Check in and you will be given a job to do.

First Aid Station High Priority

March 4, 2017

Details

This station is for College students learning nursing, physical therapy, occupational therapy or professionals in the field.

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Location

Red Tent by the Finish Line
Please plan to arrive by 6:00 AM and stay until 10:00 AM.

Pre-Race-Day 5K Registration Station

March 4, 2017

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

Register entrants and distribute bib numbers.
Saturday, March 4, 5:30 AM-8:30 AM

Pre-Registered 5K RUNNERS

***PLEASE REMIND ALL RUNNERS to not bend the numbers,
as the timing strip is on the back*****

Pre-registered Runners Check the bibs under their last name on the list from
Accuchip and find their number. Give them the bib number with the strip attached and let
them know there are pins in the can. If you cannot locate their last name, check under
their first name and if not under first name then check under the first part of the last name
if a hyphenated name. If you cannot locate them on the list refer them to the AccuChip
representative located in the registration area and they will assign them a number.

- Have them check the information at the bottom of their race
number to make sure it is correct . If they have any changes, refer them to the
AccuChip representative and they will update for them to insure accurate scoring.

SEND THEM OVER TO pavilion to get T-SHIRT must get the size they
signed up for as they are accounted for.

PLEDGES:
Pledges can be turned in on race day in the blue bag labeled PLEDGES. Please make sure
name and school name and total pledges is on the form to give them credit for it.

AFTER THE RACE TAKES OFF AND YOU START
BREAKING DOWN:
Please give money bags to Cindy Oakes****** super important
Use monies collected form
Put Race for the Arts at the top and account 6-4402
Write their check number and then their name and then the amount
Total each slip and wrap the checks contained on each form inside the monies collected
form and begin a new form.
After the race has taken off all other volunteers in this area prepare to break down your
area and then if they want to stay to help in another area, they can report to Doni at
the volunteer area to see if there is another job for them.

Location

Dreher Park Main Pavilion

Race-Day 5K Registration Station

March 4, 2017

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Race Day 5K On Site Registration Area: RUNNERS
***PLEASE REMIND ALL RUNNERs to not bend the numbers, as the timing strip is on the back*****

Mandatory Volunteer Training and explanation of assignments Sunday, February 12, 2017 4:00-5:00 PM at the
Dreher Park, 1301 Summit Blvd south of Palm Beach Zoo, Main Pavilion. This is so you are informed before the race where to report on race day.

You will need to turn in the form to Accuchip so they can input the information in the
computer after you have registered and received money. An AccuChip representative will
be located in the registration area and will come by to collect all of the forms, so just
keep them together and they will pick them up from you at multiple times during
registration.

Give the participant:
-Bib number
-write the race number on their registration form along with Paid and let them know there
are pins in the can.

Please insure that you can legibly read their first name, last name, age and gender.
Handwrite any updates directly on the form to assist the AccuChip data entry person with
accurate keying of data.

They will need a bib with timing strip attached if they are a runner!

They will go to the pavilion to get a goodies bag and a T-shirt (if you run out of their size
offer them another size)
Take their registration form to the people doing the timing for the race. An AccuChip
representative will be located in the registration area and will pick these up from you so
keep all completed forms together at your table.

PLEDGES:
Pledges can be turned in on race day in the blue bag labeled PLEDGES. Please make sure
name and school name and total pledges is on the form to give them credit for it.

AFTER THE RACE TAKES OFF AND YOU START
BREAKING DOWN:
Please give money bags to Cindy Oakes ****** super important
Use monies collected form
Put Race for the Arts at the top and account 6-4402
Write their check number and then their name and then the amount
Total each slip and wrap the checks contained on each form inside the monies collected
form and begin a new form.
After the race has taken off all other volunteers in this area prepare to break down your
area and then if they want to stay to help in another area, they can report to Doni at
the volunteer area to see if there is another job for them

Location

Dreher Park Main Pavilion

RACE DAY PERFORMANCE RACE ROUTE

March 4, 2017

Details

Please fill out form with Name of School and performing group and we will set up where on the route you will be located to be sent out by Feb 1.

Location

RACE ROUTE Dreher Park and across into north park area.

RACE DAY PERFORMING GROUP AT PAVILION

March 4, 2017

Details

Please fill out form with name of school and performing group and we will set up a performance schedule by Feb 1

Location

Main Pavilion Stage Dreher Park

Chairman-only executive Committee Sign Up HERE PLEASE

Minimum met.

Details

Next to School Put the School you would like to sponsor and then next to Department put what you are the chair of for the committee. If you are chair of more than one thing, please put all your responsibilities.
THANK YOU!!!!!!!

Selfie Area

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Encourage people to come and take photos.

Keep an Eye on Props in photo area to make sure they remain in photo area

Help take pictures for participants with their cameras or phones

Remind them to use #raceforthearts when they post on Facebook, instagram, twitter and they can email us pictures through our website contact us email

Clean up at 9:00-put all props back in container and bring to pavilion

Saturday, March 4, 6:30-9:30 AM

Fire Pit Drawing Area

March 4, 2017

This volunteer task is full.

Details

CHECK IN AT THE VOLUNTEER BOOTH AT THE MAIN PAVILION-otherwise we don’t know you area is covered. And Check out when you leave for your community service hours and credit for your school.

Encourage people to come and draw on the sheets of paper and make that area look artsy.

Keep an Eye on markers in drawing area to make sure they remain with the drawing.

Remind them to use #raceforthearts when they post on Facebook, instagram, twitter and they can email us pictures through our website contact us email if they take pictures with the mural.

Clean up at 9:00-put all markers back in container and bring to pavilion