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St. Mary's Oktoberfest 5k & 1 Mile Fun Run

Friday, October 10, 2025 - 6:00 PM Alton, IL 62002 US Directions

Find Your Category

5k Event

Course Marshal - Age 15+ High Priority

You must be 15 or older to volunteer for this task.

October 10, 2025

Details

At crucial points along the course, there are course marshals whose job is to alert runners of any potential hazards, guide them through the route, keep an eye out for the safety of both the course and the runners, ensure that everyone is playing fair, inspire the athletes, and oversee any non-race pedestrian or bike traffic where the race course intersects with other paths.

Please note: As a course marshal, you may be assigned to critical intersections and often work alone. If you prefer a buddy system, only one person should sign up for the position. Volunteer hours can be verified later if needed. It’s crucial to fill each slot based on course requirements, and pairing is not guaranteed for those who sign up. If someone is under the age of 18, it is recommended that a parent or guardian accompany the minor.

*Reflective vest is provided

Location

Upper parking lot - Langdon St.

5K Water Station Medium Priority

You must be 10 or older to volunteer for this task.

October 10, 2025

Details

Set up folding tables, fill water coolers, hand out hydration, and cheer runners/walkers on. Clean up any cups or other waste left behind.

Location

corner of Liberty St and Franklin St.

Resources Needed

Water Cooler - water - 2 - 3
Water Cooler - sports drink - 2 - 3
folding table - 2 - 3
paper cups - 200 - 500
trash bag - 2 - 4
gloves - 8 - 12

Packet Pickup Thursday Low Priority

October 9, 2025

Details

Assist participants as they pick up their race packets. Use the provided iPad or laptop to look up names, verify registration, and distribute bibs, T-shirts, and maps. Help answer any questions about packet contents and ensure everyone leaves with complete materials.

Location

Parish office

Resources Needed

ipad or laptop w/internet - 1 - 2

Packet Pickup Friday Medium Priority

October 10, 2025

Details

Welcome runners and walkers to the day-of packet pickup. Confirm their registration in the system, hand out bibs and shirts, and direct them to the start line. Provide friendly assistance with any registration changes or missing items.

Location

Under upper parking lot tent

Resources Needed

ipad or laptop w/ internet - 1 - 2

Course Clean-Up Medium Priority

At least 2 more volunteers needed.

Details

Walk, ride, or drive the 5k and 1 mile courses picking up any litter left behind.

Location

race route

Resources Needed

Trash bags - 4 - 8
gloves - 4 - 8

Finish Line Support Medium Priority

October 10, 2025

Details

Hand out race medals, bottled water, and other snacks

Location

Langdon st

5K Lead Car Marshal High Priority

You must be 18 or older to volunteer for this task.

October 10, 2025

Details

The lead marshal will drive just ahead of the runners starting on E 4th St

Location

race route

Resources Needed

Vehicle - 1

Race Photographer High Priority

October 10, 2025

Details

Capture dynamic images of runners at key moments from start to finish. Document the excitement and emotion of the event, and later edit and organize photos for quick delivery to organizers and participants.


If you have a professional camera, that would be amazing, but a smartphone will be sufficient.



Location

Start/Finish line. Anywhere along the race route.

Adult Games & Activities (21+)

Adult Darts

You must be 21 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Details

Supervise the adult darts booth by explaining game rules, collecting entry tickets, and keeping play safe and orderly. Encourage players and manage turn rotation as needed.

Location

Across from main beer tent

Chuck a Luck

You must be 21 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

Run the Chuck‐a‐Luck dice game by explaining betting options, handling wagers, monitoring each round’s dice rolls, and paying out winners. Keep the gaming area tidy and ensure fair play.

must be at least 21 years old and provide their full legal name, residential address, date of birth, and Social Security number no later than two weeks before the event to comply with Illinois charitable gaming laws.

Location

Across from main beer tent

Pull Tabs

You must be 21 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

Distributing tabs and directing guests to the gaming area for prize redemption.

must be at least 21 years old and provide their full legal name, residential address, date of birth, and Social Security number no later than two weeks before the event to comply with Illinois charitable gaming laws.

Location

Across from main beer tent

Adult Casino

You must be 21 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

Volunteers for Casino Night must be at least 21 years old and provide their full legal name, residential address, date of birth, and Social Security number no later than two weeks before the event to comply with Illinois charitable gaming laws. This information is required by the Illinois Department of Revenue and submitted using Form RCG-2. All personal data will be handled confidentially and used solely for regulatory purposes. Volunteers must not have felony convictions within the past 10 years, cannot be professional gamblers, and may not be employed by or have financial interest in a licensed charitable games provider or supplier. Compensation of any kind is strictly prohibited, and individuals may only volunteer at up to 12 charitable gaming events per calendar year. Duties may include dealing cards (training provided), distributing chips, monitoring tables, and assisting guests. Volunteers must remain attentive, professional, and capable of standing for extended periods. A designated person-in-charge—who has been a member of the sponsoring organization for at least a year—must be present for the entire event. The venue hosting Casino Night is limited to 12 charitable gaming events per year, so adherence to all regulations is essential. Any violations could result in penalties for both the volunteer and the organization.

Location

Adult gaming row across from Main beer tent

Food & Beverage Concessions

Beer Tent - Main Tent

You must be 21 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

Join the pre-shift huddle to review product priorities and restocking assignments before your shift . Ice down and stock all kegs and beverages on Friday between 2–3 PM and ensure the main tent is fully stocked by 11 AM on Saturday and Sunday . Serve beer by verifying legal drinking age, accepting drink tickets or payment, and pouring pints. Follow keg-tapping SOP: leave the seal on empty kegs for identification, and only trained volunteers may tap new kegs . Monitor inventory throughout your shift—open hard seltzers and ciders sparingly—and on Sunday assist with consolidating all remaining beer into the main tent when directed.

Beer Wagon - Games Square

You must be 21 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Details

Participate in the pre-shift huddle to confirm today’s beer lineup and restocking plan . Ice down and stock the street wagon no later than 11am Saturday and 12 noon Sunday. Serve guests by checking IDs, accepting tickets or payment, and pouring beers. Adhere to keg-management procedures—leave caps on empty kegs as markers, and only trained volunteers should tap replacements

Track low-stock items and coordinate restocks with the main tent. On Sunday, help move leftover beer from the games wagon to the main tent when directed.

Location

games square

Beer Wagon - Street Tent

You must be 21 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Details

Join the pre-shift huddle for stocking instructions and product-opening guidelines

Ice down and stock the street wagon not later than 11am Saturday and 12 noon Sunday.

Serve beer by verifying age, collecting tickets or payments, and pouring. Follow standard keg-tapping protocols—leave the seal on empty kegs and only allow trained personnel to tap new kegs.

Avoid opening slow-moving products late at night, and on Sunday consolidate remaining beer into the main tent when directed.

Wine Tent - Pour/Serve

You must be 21 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Location

Near the playground

Friday Food Tent – Cashier

You must be 18 or older to volunteer for this task.

October 10, 2025

Details

Handle transactions at the Friday night food tent using the POS system. Collect payments or tickets, manage the cash box, and keep the cashier area organized.

Location

E 3rd st near street beer tent

Friday Food Tent – Runner

You must be 18 or older to volunteer for this task.

October 10, 2025

Details

Restock food supplies, assist servers, and help maintain a smooth service line.

Food Tent – Beverage Only

October 11, 2025

October 12, 2025

Details

Staff the non-alcoholic beverage station by serving soda, water, and other drinks. Accept drink tickets or payment, keep cups and ice stocked, and clear trash as needed.

Food Tent - Cashier

You must be 18 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Details

Handle transactions using the POS system. Collect payments or tickets, manage the cash box, and keep the cashier area organized.

Food Tent - Server

October 11, 2025

October 12, 2025

Details

Serve plated meals to guests by taking orders from the cashier, assembling dishes, and delivering food promptly. Keep serving stations clean and restock as needed.

Food Tent - Cook

You must be 18 or older to volunteer for this task.

October 11, 2025

Details

Prepare and cook menu items on schedule, monitor food quality and temperature, and assist with kitchen setup and cleanup. Follow vendor food-safety guidelines at all times.

Kettlecorn - Prep

You must be 18 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Kettlecorn - Sales

You must be 18 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Grigg's Food Booth

October 11, 2025

October 12, 2025

K of C - Root Beer Float

October 11, 2025

October 12, 2025

Martha's Potato Peeler Gang

October 10, 2025

October 11, 2025

Location

Suddes Hall kitch

Haylie's Helpers

October 10, 2025

Location

Suddes Hall

Kids' Activities & Prize Distribution

Kids Games Set-Up

October 10, 2025

Location

game square

Prize Room

You must be 18 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Details

Parent/MS Student duo; Student or Adult volunteers

Location

TBD

Face Painting

October 11, 2025

October 12, 2025

Details

Parent/MS Student duo; Student or Adult volunteers

Location

game square

Kids Games

October 11, 2025

October 12, 2025

Details

Parent/MS Student duo; Student or Adult volunteers

Location

games square

Inflatables

You must be 18 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

MS and Adult (over 18) duo, OR Adult (over 18)

Location

E 3rd St near game square

Ticket Sales – Kids’ Games & Inflatables

You must be 18 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

2 Adults or 1 Adult and 1 Student per shift

Location

games square

Games Clean-Up

October 12, 2025

Details

Adult volunteers

Event Setup & Cleanup Crew

Event Setup Crew

October 9, 2025

October 10, 2025

Details

Adult volunteers

Location

Oktoberfest grounds and middle school. We will be working inside and outside. Will be lifting heavy objects. Report to Chris/Richard

Grounds Cleanup

October 11, 2025

October 12, 2025

Details

Trash pick up, wipe down tables, chairs, food booths, pick up grounds

Mass in the Grass Setup

October 12, 2025

Location

Report to Main Stage area near Langdon

Monday Takedown

October 13, 2025

Details

Including 8th grade students. Will be lifting heavy objects. Report to Chris/Richard

Trash Patrol – Festival Grounds High Priority

October 10, 2025

October 11, 2025

October 12, 2025

Details

Move throughout the grounds, empty any trash or recycling cans once they’re about ¾ full, replace liners, and pick up loose litter. Clean up spills immediately using the supplies provided. Keep wash stations around the restrooms tidy by wiping down surfaces, restocking hand sanitizer, and removing debris. Gloves, trash bags, grabbers, and cleaning supplies will be available—just show up ready to help keep our festival clean!

Fundraising and Sales

Silent Auction – Setup Crew

October 10, 2025

Details

HS or Adult volunteer - Transporting silent auction items from parish office to Suddes Hall

Location

Meet at Parish office

Basket Raffle – Table Attendant

You must be 18 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Details

Adult volunteer

Location

Suddes Hall

Silent Auction – Table Attendant

You must be 18 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Details

Adult volunteer - must have ability to utilize technology for bidding app.

Location

Suddes Hall

Silent Auction – Runners (Sunday)

October 12, 2025

Details

Runners to assist transporting auction items to vehicles or parish office
(MS, HS or Adult volunteer)

Merchandise Booth – Table Attendant

You must be 16 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Location

TBD

Sweepstakes – Main Stage Table

You must be 18 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Sweepstakes – Kids' Zone Table

You must be 18 or older to volunteer for this task.

October 11, 2025

October 12, 2025

Oktoberfest Games (New for 2025)

Oktoberfest Games - Setup Medium Priority

October 12, 2025

Details

Help prepare the Oktoberfest games area in Barth Park by unloading and arranging equipment—set up kegs for tossing and rolling events, position costume contest props and the stump station. Arrange straw bales around each game for seating and boundaries, place signage and cones to define playing zones, and ensure all props are stable and ready for competition. Pitch in with any additional décor or equipment adjustments so each game starts on time!

Location

Barth Park aka Garfield Park aka Mass in the Grass

Oktoberfest Games - Volunteers

October 12, 2025

Details

Help keep our Oktoberfest games on track by welcoming players, explaining rules, and managing props. You’ll greet participants at each station—keg toss, keg roll, stein holding, costume contest, and stump events—distribute and collect game equipment or tickets, enforce time limits, and keep score sheets updated. Assist setup or tear-down crews as needed to ensure a smooth, fun experience for everyone!

Location

Barth Park aka Garfield Park aka Mass in the Grass

Oktoberfest Games – Tear-Down Crew

October 12, 2025

Details

Help clear the Oktoberfest games area in Barth Park once competition wraps up. You’ll start by breaking down and stacking game equipment—kegs from tossing and rolling events, stein‐holding stands, costume contest props, and the stump station. Move the straw bales from around each game back to the staging area, making sure they’re neatly piled for reuse. Gather signage, cones, and any loose décor, and load everything onto carts or trucks. Pitch in with picking up stray cups or debris so the park grounds look tidy.

Location

Barth Park aka Garfield Park aka Mass in the Grass

Guest & Volunteer Services

VIP & Volunteer Check-Ins

You must be 16 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

Help check in VIP guests and event volunteers. For VIPs, you’ll check names off the list and hand out their pre-bundled package (wristband, tickets for meals, drinks, steins, tote bag, raffle entries, etc.). For volunteers, they’ll find their name on the list, check in, and receive a name badge sticker. If a volunteer isn’t on the list, confirm whether they’ve completed the required Safe Environment training (instructions will be available). You’ll also answer basic questions and keep things running smoothly!

Location

TBD

Bank Lead & Cash Drop Coordinator

Bank Runners High Priority

You must be 18 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

Reach out to Ryan if interested

Location

Top secret

Bank Counters High Priority

You must be 18 or older to volunteer for this task.

October 10, 2025

October 11, 2025

October 12, 2025

Details

You must receive approval from Ryan before signing up for this critical position.

Location

Top secret

Off-Site Donation Solicitation (Raffle & Auction)

Donation Solicitation – Basket Raffle & Silent Auction Medium Priority

At least 1 more volunteer needed.

Details

Help secure donations for our basket raffle and silent auction! This is a great option if you’re unable to work onsite but still want to support the event. You’ll reach out to businesses, collect items or gift certificates, and help track donations. Must commit at least 4 hours to receive volunteer credit.

Location

Off-Site (Independent – Must Coordinate with Committee)

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