Woodfin 5K

• Pre-Race
• Set Up/Take Down
• Registration
• Parking
• Food and Beverage
• Water Stations
• Race Support
• Other Tasks

Place Signs in Race Course Neighborhoods High Priority

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April 20, 2025

12:00 pm EDT - 6:00 pm EDT (At least 2 more needed)

Volunteer

Details

Place "Race on Roads this Sat." signs along race course and periphery.

Location

Meet at WES, drive race course and periphery

Resources Needed

Truck - 1
Signs - 10

Distribute Flyers to Neighbors on Race Course High Priority

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April 21, 2025

8:00 am EDT - 7:00 pm EDT (At least 1 more needed)

Volunteer

Details

Pick up flyers from WES after 8AM. Distribute to houses on race course. Task can be completed at your convenience on Monday.

Location

WES & Race Course

Resources Needed

Flyers - 100

Parking Layout High Priority

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April 24, 2025

3:00 pm EDT - 5:00 pm EDT (At least 2 more needed)

Volunteer

Details

Prepare WES upper soccer field for parking. Check out field below Avery’s Park for overflow parking. We will be using spray chalk.

Location

Woodfin Elementary School

Resources Needed

Chalk Paint - 2 - 3

Bring Supplies from New Life to WES High Priority

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April 25, 2025

3:00 pm EDT - 6:00 pm EDT (At least 2 more needed)

Volunteer

Details

This task is reserved for New Life Church members. Pick up supplies from NLC on Friday and deliver to WES before 5PM. This will include tables, volunteer vests, cones, etc.

Location

NLC & WES

Resources Needed

Tables - 10 - 20
Volunteer Vests - 30 - 50
Cones - 20 - 30

Table Set Up in Parking Lot High Priority

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April 26, 2025

7:00 am EDT - 7:45 am EDT (At least 2 more needed)

Volunteer

Details

Move Tables from Cafeteria to Parking Lot. Arrange & make ready for Sponsors & Race Staff/Volunteer stations.

Location

WES Cafeteria & Parking Lot

Resources Needed

Tables - 10 - 20
Map for Placement - 1 - 3

Race Course Sweep High Priority

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April 26, 2025

10:30 am EDT - 11:00 am EDT (At least 1 more needed)

Volunteer

Details

Drive race course to collect signs and trash; Return signs to Volunteer Coordinator.

Location

WES & Race Course

Resources Needed

Truck - 1
Trash Bags - 5 - 10
Trash Grabbers and/or Gloves - 1 - 2

Race Site Clean-Up High Priority

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April 26, 2025

10:30 am EDT - 11:30 am EDT (At least 1 more needed)

Volunteer

Details

Break down tables & load up items belonging to New Life Church; Clean up trash around race site; Return supplies borrowed from school to proper place.

Return Tables to New Life Church High Priority

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April 26, 2025

11:30 am EDT - 12:30 pm EDT (At least 1 more needed)

Volunteer

Details

This task is reserved for New Life Church members. Return tables to NLC.

Location

WES to NLC

Resources Needed

Truck - 1

Pre-Registered Runner Check-In High Priority

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April 25, 2025

3:00 pm EDT - 6:00 pm EDT (At least 2 more needed)

April 26, 2025

7:30 am EDT - 8:45 am EDT (At least 2 more needed)

Volunteer

Details

Assist pre-registered runners with check-in and distribute runner bags. Ease with online registration/website navigation necessary.

Location

WES Cafeteria

Resources Needed

Prepared Runner Bags - 250 - 300
Runner Registration List - 1 - 6

On-Site Runner Registration High Priority

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April 25, 2025

3:00 pm EDT - 5:30 pm EDT (At least 1 more needed)

April 26, 2025

7:30 am EDT - 9:00 am EDT (At least 2 more needed)

Volunteer

Details

Assist unregistered participants with on-site registration. Ease with online registration/website navigation necessary.

Location

WES Cafeteria

T-Shirt Organization & Distribution High Priority

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April 25, 2025

2:30 pm EDT - 6:00 pm EDT (At least 1 more needed)

April 26, 2025

7:30 am EDT - 9:00 am EDT (At least 1 more needed)

Volunteer

Details

Distribute T-shirts to registered participants and maintain organization of the T-shirt stock.

Parking Attendant High Priority

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April 26, 2025

7:30 am EDT - 9:00 am EDT (At least 4 more needed)

Volunteer

Details

Direct volunteers and runners to the appropriate parking spots.

Location

Woodfin Elementary School

Pick Up Donated Volunteer Breakfast Items High Priority

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April 26, 2025

6:30 am EDT - 7:00 am EDT (At least 1 more needed)

Volunteer

Volunteer Breakfast High Priority

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April 26, 2025

7:00 am EDT - 9:30 am EDT (At least 1 more needed)

Volunteer

Details

Help set up breakfast for volunteers. Coffee, biscuits, etc. will be provided by the race. Arrive at 7:00AM. Clean up during race. Task should be complete by 9:30.

Location

Woodfin Elementary School Cafeteria

Runner's Food Table High Priority

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April 26, 2025

8:30 am EDT - 11:00 am EDT (At least 2 more needed)

Volunteer

Details

Set up and staff table for post-race runners' food. We will provide items such as bananas, bagels, granola bars, and water. Break down the station at end of race.

Location

Food Table, WES driveway

Resources Needed

Table - 1
Bananas - 50 - 150
Granola Bars - 50 - 150

Water Station 2- AireServ- Cottage & Brown High Priority

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April 26, 2025

8:30 am EDT - 10:30 am EDT (At least 2 more needed)

Volunteer

Details

Please reserve this task for AireServ. Volunteers are responsible for setting up and taking down the water station. Need to be set up by 9:00.

Location

Washington and Cottage

Resources Needed

Cooler - 1
Cups - 100 - 150
Table - 1

Water Station 3- Connection Point Church of God High Priority

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April 26, 2025

8:30 am EDT - 10:30 am EDT (At least 2 more needed)

Volunteer

Details

Support Water Station at Connection Point Church of God. Help with runner traffic flow at intersection on Elk Mountain Road.

Location

Connection Point Church of God

Resources Needed

Water Cooler - 1 - 2
Small Paper Cups - 100 - 300
Trash Bag - 1 - 2
Table - 1

Bus Depot Course Monitors High Priority

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April 26, 2025

8:15 am EDT - 9:45 am EDT (At least 5 more needed)

Volunteer

Details

Great job for a group of 5-7. Direct runners along new bus depot route. Bring your family friendly flair to cheer on the participants.

Arrive Sat. 4/30 at 8:15am and finish up approx.10:30am.

Location

BCS Bus Depot

Course Monitor High Priority

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April 26, 2025

8:15 am EDT - 10:30 am EDT (At least 10 more needed)

Volunteer

Details

Help keep runners on course by pointing them in the right direction. Bring your family friendly flair to cheer on the participants.

Arrive Sat. 4/30 at 8:15am and finish up approx.10:30am.

Location

Several locations along the race route.

Race Timer Assistant High Priority

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April 26, 2025

8:30 am EDT - 10:30 am EDT (At least 2 more needed)

Volunteer

Details

Assist the race timer with assigning bibs and helping remove bibs at the finish line.

Race Bike Lead & Bike Sweep High Priority

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At least 2 more volunteers needed.

Volunteer

Details

This volunteer opportunity reserved for Pisgah Rage youth mountain bike team.

Location

Race Course

Awards Table & Finish Line High Priority

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April 26, 2025

9:00 am EDT - 10:30 am EDT (At least 2 more needed)

Volunteer

Details

Set up awards table; hand out race medals to children at the finish line, distribute awards

Location

Parking Lot

Resources Needed

Table - 1
Awards - 1 - 50
PA System - 1

New Life Kid Zone Medium Priority

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April 26, 2025

8:00 am EDT - 10:30 am EDT (At least 1 more needed)

Volunteer

Details

This task is reserved for New LIfe Church.