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The ROC Triathlon

Sat August 23, 2025 Directions

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Bike Course Coodinator

Bike Course Marshalls High Priority

You must be 18 or older to volunteer for this task.

August 23, 2025

Details

Prior to RaceDay - You may bring your bikes to get to your location, but must wear helmet when in motion and park it during the race.

Parking - Recommend Lots B,C,D,F (see Map)

Dress: Athletic/Cycling

1. Check-In @ Volunteer at Athlete Village to get Shirt/Swag/Food/Flags by no later than 6:30am
2. Meet with Bike Coordinator (Jennie Hanson) @ 7:00am by Transition Area - Mount/Dismount to receive location assignment, meet SAG cyclists, and safety protocols
3. Return flags back to volunteer tent after bike course closes
4. Have fun - make noise and feel free to join us at Irondequoit Brewing Company

Bike Course Marshall's main priority is to provide direction and safety for cyclists during race by blocking intersection, reporting accidents to race leadership/EMT, and keeping spectators a safe distance from the action.

Other priorities include are enforcing racing etiquette/sportsmanship amongst athletes and breaking down the bike course in their area.

Location

Durand Eastman Beach
1342 Lakeshore Blvd
Rochester, NY 14617

Bike Course SAG High Priority

August 23, 2025

Details

Experienced Cyclist Only Please - (will be on Bike during Race with typical riding 40-50 miles) - Athlete Support and Gear, Bike Course Safety, Sweeps Course at end of bike cut-off. Will manage Bike Marshalls

Parking - Recommend Lots B,C,D,F (see Map)

1. Check-In @ Volunteer at Athlete Village to get Shirt/Swag/Food/Flags by no later than 6:30am
2. Meet with Bike Coordinator (Jennie Hanson) @ 7:00am by Transition Area - Mount/Dismount to receive location assignment, meet Bike Course marshals, and safety protocols
3. Return flags back to volunteer tent after bike course closes
4. Have fun - make noise and feel free to join us at Irondequoit Brewing Company

Bike Course SAGs main priority is to provide direction and safety for cyclists during race by blocking intersection, reporting accidents to race leadership/EMT, and keeping spectators a safe distance from the action.

Other priorities include are enforcing racing etiquette/sportsmanship amongst athletes and breaking down the bike course in their area.

Location

Durand Eastman Beach
1342 Lakeshore Blvd
Rochester, NY 14617

Run Course Coordinator

Aid Station 1 - The Highlands High Priority

August 23, 2025

Details

Parking: Recommend Lot B, F, C, or D

1. 6:30am - Checkin @ Volunteer Tent (Athlete Village) to pick up shirts and food (note parking lots are prob 10-15 walk from Lot D)
2. Run Course Coordinator Meeting with Mike Davio @ 7:00am at Transition Area by Run Out Flags
3. Dress athletic / sneakers - it will be semi-chilly in the morning but warm up quick. (Sunscreen and Hat are your friend)
4. Have Fun - make noise and join us for after party at Irondequoit Brewing Company from 2-4pm

Note: Gators golf carts will shuttle supplies back and forth but the priorities are keeping station ready with water/hydration for athletes (let them pull from the table) and communicate any emergencies situations with Run Course Coordinator

Location

Durand Eastman Beach
1342 Lakeshore Blvd
Rochester, NY 14617

Aid Station 2 - Lake Bluff Rd High Priority

August 23, 2025

Details

Parking: Recommend parking by water station (Lake Bluff / Culver) but at least one person will need to come to Athlete Village and pick up shirts and radios.

1. 6:30am - Checkin @ Volunteer Tent (Athlete Village) to pick up shirts and food (note parking lots are prob 10-15 walk from Lot D)
2. Run Course Coordinator Meeting with Mike Davio @ 7:00am at Transition Area by Run Out Flags
3. Dress athletic / sneakers - it will be semi-chilly in the morning but warm up quick. (Sunscreen and Hat are your friend)
4. Have Fun - make noise and join us for after party at Irondequoit Brewing Company from 2-4pm

Note: Gators golf carts will also shuttle supplies back and forth but the priorities are keeping station ready with water/hydration for athletes (let them pull from the table) and communicate any emergencies situations with Run Course Coordinator

Location

Intersection of Lake Bluff Rd & Culver Rd

Run Course Marshall

August 23, 2025

Details

Not mandatory, but volunteers may use own bike for transportation to/from athlete village: must wear helmet when in motion, walk bike in congested areas (transition), and park bike during race.

Parking: Recommend Lot B, F, C, or D

1. 6:30am - Checkin @ Volunteer Tent (Athlete Village) to pick up shirts and food (note parking lots are prob 10-15 walk from Lot D)
2. Run Course Coordinator Meeting with Mike Davio @ 7:00am at Transition Area by Run Out Flags
3. Dress athletic / sneakers - it will be semi-chilly in the morning but warm up quick. (Sunscreen and Hat are your friend)
4. Have Fun - make noise and join us for after party at Irondequoit Brewing Company from 2-4pm

Note: Gators golf carts will shuttle supplies back and forth but the priorities are keeping station ready with water/hydration for athletes (let them pull from the table) and communicate any emergencies situations with Run Course Coordinator

Duties: Supports the athletes by keeping in the run pathways clear, and provides course direction/safety awareness. Reports to Run Course Coordinator and/or EMT in case of emergency.

Location

Various locations on the Run Course on the Durand Eastman pathway and into Seabreeze neighborhood.

Race Director

Transition Area Setup Crew - Friday High Priority

August 22, 2025

Details

Arrive at 9am Friday at transition located between Lots A and B (look for flags, can't miss us).

Dress: Athletic dri-fit, hat, tennis shoes (flip flops are no-go, unless you're on the beach) - feel free to bring a swim suit and towel to hop in the water afterwards

Assists coordinator with transition setup
- Bike Racks & Numbering
- Fencing Setup
- Cleans up area

Lunch is included from Chick-fil-a / Ice Cream from Netsins

Location

Durand Eastman Beach

Resources Needed

Dinner provided by Race - 3+

Transition Area Breakdown Crew - Saturday High Priority

August 23, 2025

Details

1. Assembles after Awards Ceremony (12ish) at transition area to meet with Race Director (Bert Galmon) and Transition Coordinator (Matt Dailor)

Assists coordinator with transition breakdown
- Bike Racks & Numbering
- Fencing Setup
- Cleans up area

2. Join us at Irondequoit Brewing Company afterwards for food/beverage - you deserve it! Thank you!

Location

Transition Area

Parking Marshalls High Priority

You must be 18 or older to volunteer for this task.

August 23, 2025

Details

1. Arrives by no later than 5:00am to checkin in Athlete Village (Volunteer Tent) to receive shirt, swag, food, and flags
2. Directs traffic in orderly manner into appropriate parking lots prior to road closures at 7:30am
3. Job is complete once roads are clear and all traffic has parked.
4. Returns all flags to volunteer tent.

Location

Various lots around Durand Eastman Beach Park.

Race Floaters High Priority

You must be 18 or older to volunteer for this task.

August 23, 2025

Details

1. Arrives by no later than 5:00am to checkin in Athlete Village (Volunteer Tent) to receive shirt, swag, food.
2. Receives priority assignment from Race Director or Coordinators

Primary - Floaters are volunteers that are used to fill gaps in race operations

Location

Various locations - will report to Volunteer Tent for assignment.

Athlete Village Coordinator

Thursday Packet Pickup High Priority

You must be 18 or older to volunteer for this task.

August 21, 2025

Details

Arrives by 3pm at Towpath

Prior to Volunteer Shift:
1. Download RaceDay Checkin App on your SmartPhone
2. Login to RaceDay | Search for Race: The ROC Triathlon (password: ROCTRI2024!)
3. Open "The ROC Triathlon" in Participants screen

Athlete Check-In:
1. Ask for Participant Name or Bib#
2. Verifies ID, USAT Membership
3. Use RaceDay App and "Search by Name / Bib" to locate participant
4. Click on Participant > Click "Check In" button
5. Locate Participant Envelope from file containing Bib & Stickers
6. Explain Sticker placement on Bike, Helmet, Drop Bag
7. Hand them appropriate swim cap & assigned T-Shirt (see size on envelope)
8. Remind them for Saturday Morning - Go to Body Marking first, then Timing Chip pickup second, then Transition area last (open from 5:45am-7:15am)
9. If athlete needs nutrition or whatever, direct them inside of Towpath
10. Smile and say "Have a great race"

Location

Towpath Bike
21 Schoen Place
Pittsford, NY 14534

Food Setup and Service (Pre-Race) Medium Priority

August 23, 2025

Details

1. Orders food day before early AM pickup (or night before)
2. Pickup Food for Volunteers at 5:00am and arrives at Durand by 5:15am
3. Delivers to Volunteer Tent and sets up food station
4. Keeps area clean, trash thrown away....job is over by 5:45am

Responsible for pre-race setup and service of early morning refreshments at the hospitality tent for volunteers.

Location

Athlete Village
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Food Setup and Service (Post-Race)

August 23, 2025

Details

Parks in Lot A or can be escorted behind the hospitality

1. Arrives by 7:30am and checks in at Volunteer Tent to get Shirt/Swag
2. Sets up Hospitality Area / Table
3. Prepares Fruit / Snack tables
4. Coordinates with Athlete Village Coordinator for Pizza delivery from 2-Ton Tonies (usually we meet them at Kings Hwy / Lakeshore with a Gator) at 10am.
5. Manages vollies that assist with cleanup and breakdown of hospitality tent post-race

Location

Athlete Village
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Athlete Village Setup Crew - Friday High Priority

August 22, 2025

Details

Dress: Athletic wear, hat, tennis shoes (optional swim/towel to get in water)

1. Arrives at Durand by 9am on Friday morning
2. Assists coordinator in setting up Athlete Village, PA Systems, Stage, Food Tent, Vendor areas, and Finish Line
3. Preps area for kids race, post-race

Lunch is included from Chick-fil-a / Ice Cream from Netsins

Location

Athlete Village
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Resources Needed

Dinner Provided by Race - 4 - 6

Athlete Village Breakdown Crew - Saturday High Priority

August 23, 2025

Details

1. Assembles after Awards Ceremony (12ish) at Athlete Village area to meet with Mike and Sue

Assists coordinator with transition breakdown
- Finish Line
- Stage
- Fencing Setup
- Cleans up area

2. Join us at Irondequoit Brewing Company afterwards for food/beverage - you deserve it! Thank you!

Location

Athlete Village

Resources Needed

Lunch provided by Race - 3 - 4

Race Coordinator: Volunteers, Admin

Saturday Athlete Check-In & Packet Pickup High Priority

August 23, 2025

Details

Prior to Volunteer Shift:
1. Download RaceDay Checkin App on your SmartPhone
2. Login to RaceDay | Search for Race: The ROC Triathlon (password: ROCTRI2024!)
3. Open "The ROC Triathlon" in Participants screen

Athlete Check-In:
1. Ask for Participant Name or Bib#
2. Verifies ID, USAT Membership
3. Use RaceDay App and "Search by Name / Bib" to locate participant
4. Click on Participant > Click "Check In" button
5. Locate Participant Envelope from file containing Bib & Stickers
6. Explain Sticker placement on Bike, Helmet, Drop Bag
7. Hand them appropriate swim cap & assigned T-Shirt (see size on envelope)
8. Remind them for Saturday Morning - Go to Body Marking first, then Timing Chip pickup second, then Transition area last (open from 5:45am-7:15am)
10. Smile and say "Have a great race"

Location

Athlete Village
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Body Marking Medium Priority

You must be 18 or older to volunteer for this task.

August 23, 2025

Details

1, Arrives at Durand at 5:30
1. Verifies athletes bib number and identification prior to marking.
2. Marks athletes with their bib numbers on left/right arm biceps then marks right calves with racing format on top (S: Sprint, I: Intermediate, D: Duathlon, A: Aquabike, R: Relay) then age underneath.
3. Directs athlete toward Timing Chip tent for pickup first before entering Transition Area

Location

Athlete Village
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Finish Line Medals & Water

August 23, 2025

Details

Retrieves ankle timing chips, Hands out water and appropriate race medals for athletes after they cross the finish line. Alerts Medical tent of any post-race emergencies with athletes. Great job for the kiddos too!

Location

Athlete Village
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Award Ceremony Assistant Medium Priority

August 23, 2025

Details

1. Arrives at Finish Line at 10:30am and checks in with Laura Hoock (PA Announcer)
2. Sets the awards table and positions podium
3. Assists PA announcer with passing out awards to the athletes.

Location

Athlete Village
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Photographer High Priority

August 23, 2025

Details

1. Arrives at 5am at Volunteer Tent to receive shirt, swag, food
2. Connects with Nina Barbero upon arrival in Athlete Village
3. Captures all of the race day action with high-quality pictures using own camera
4. Uses delegated shared-drive pictures - Nina will set this up

Location

Various courses
Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Resources Needed

Camera - 1+

Friday Packet Pickup at Youth Triathlon High Priority

August 22, 2025

Details

1. Arrives at 1:30pm in Athlete Village at Durand

Prior to Volunteer Shift:
1. Download RaceDay Checkin App on your SmartPhone
2. Login to RaceDay | Search for Race: The ROC Triathlon (password: ROCTRI2024!)
3. Open "The ROC Triathlon" in Participants screen

Athlete Check-In:
1. Ask for Participant Name or Bib#
2. Verifies ID, USAT Membership
3. Use RaceDay App and "Search by Name / Bib" to locate participant
4. Click on Participant > Click "Check In" button
5. Locate Participant Envelope from file containing Bib & Stickers
6. Explain Sticker placement on Bike, Helmet, Drop Bag
7. Hand them appropriate swim cap & assigned T-Shirt (see size on envelope)
8. Remind them: Transition Opens 5:45am - Closes 7:15am
9. Go to Body Marking Tent first, then Timing Chip Tent last
9. Smile and say "Have a great race"

Location

Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

PA Assistant Medium Priority

August 23, 2025

Details

Will assist the Public Address announcer. Duties will include helping setup PA systems at both transition and finish lines, capture timing sheets from ScoreThis, cover for PA when a break is needed.

Location

Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

I-Square After Party at IDQ Beer Works High Priority

You must be 21 or older to volunteer for this task.

August 23, 2025

Details

Coordinates with brewery to ensure space is reserved, food is ready, School of ROC band is setup, banners hung, etc..

Location

Irondequoit Beer Company
765 Titus Ave
Rochester, NY 14617

Resources Needed

ROC Tri Banner - 1+
RATs Feather Banner - 2+

Swim Course Coordinator

Swim Course Marshall - Beach Sweep & Guards High Priority

You must be 18 or older to volunteer for this task.

August 23, 2025

Details

1. Checkin at Volunteer Tent at 5:15am to receive shirt/swag/food
2. Meets with Simon at the beach (time TBD)

Swim Course Marshall primary purpose is to provide additional swim safety for athletes before/during/after swim start up to transition.

Each volunteer will have one of the following specific duties to appointed by the Swim Course Coordinator on race day.

1. Prepares swim buouys for placement in water (Simon to direct)
2. Count athletes going in/out of swim-start corral prior to race to ensure correct athlete heat placement
2. Directs or leads athletes on swim path down to beach where race begins
3. Beach sweep counter of athletes going in/out of water
4. Keeps pathways clear for athletes headed into transition area
5. For Intermediate distance athletes, assists in redirection for 2nd swim lap

Experienced swimmers and triathletes only

Location

Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Swim Course Marshall - Kayak Support High Priority

You must be 21 or older to volunteer for this task.

August 23, 2025

Details

1. Check-in at Athlete Village at 5:15am to receive shirt/swag/food
2. Will meet with Simon (Time to TBD)

Swim Course Marshall - Kayak Support's primary purpose is to provide in-water safety for athletes during the swim portion of the race using their own craft which they are most familiar.

Kayaker's preferred - Paddleboarders OK only if Lake Ontario is calm.

Location

Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Resources Needed

12' Kayak equipped w. Bilge Pump - 6 - 12
Life Preserver - 6 - 12

Transition Chief

Transition Guards High Priority

You must be 18 or older to volunteer for this task.

August 23, 2025

Details

1. Checkin at Volunteer Tent at 5:00am for Tshirt/Swag/Food
2. Head straight to Transition to meet with Matt Dailor (Transition Coordinator) for assignment

Purpose: On rotation, the transition guards assist athletes by request with setup by primarily monitors entrance/exits to ensure only athletes and/or approved personnel are allowed in the area.

Location

Durand Eastman Beach
1342 Lakeshore Blvd.
Rochester, NY 14622

Other Tasks

Operation Cookie Drop High Priority

August 16, 2025

Details

Along with other RATs, go door-to-door to pass out the race info and chocolate chip cookies through the neighborhoods the ROC Tri will impact on for road closures. Chick-fil-a will provide the amazing cookies beforehand and the coordinators will bring the flyers.

Location

Meet at Durand Eastman on the East End (Sunday Sprint location).

Resources Needed

Cookies - 200+
Race Info Flyers - 200+

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