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Crossroads 5K Run and Walk for Life

Crossroads 5K Run and Walk for Life

October 3, 2026
The Park at 4th
Quakertown, PA 18951 US

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Saturday Packet Pickup Tent

Saturday 1 Mile Stroll & Fun Run Packet Pickup High Priority

You must be 16 or older to volunteer for this task.

October 3, 2026

Details

Saturday Packet Pickup – 1 Mile & Fun Run

Arrival Time: 7:00 AM
Shift Time: 7:00 AM – 11:15 AM

This position supports Saturday packet pickup for the 1‑Mile and Fun Run events. Volunteers in this role will assist with checking in participants who have already registered online and distributing race packets in a fast‑paced, customer‑facing environment. This position experiences a high‑volume peak earlier in the morning and then transitions into shutdown and pack‑up duties as activity slows.

This position will require you to do the following:

-Check in registered 1‑Mile and Fun Run participants using a smartphone app
-Assist a steady flow of participants between approximately 8:00 AM and 9:45 AM
-Continue assisting participants as volume slows after the 5K begins at approximately 10:15 AM
-Help shut down unused check‑in lines and transition stations as directed
-Remain open until 11:15 AM to support any remaining Fun Run packet pickups
-Provide friendly and efficient customer service to participants and families
-Work as part of a team to keep packet pickup running smoothly

Requirements for this position include:

-A working smartphone (iPhone or Android)
-Ability to download and use a free race check‑in app
-Comfort interacting with large crowds in a busy environment
-Reliability and punctuality

This position may be performed sitting or standing. Chairs and tables will be provided at each volunteer station under a tent.

Required App Information:

-This position requires use of the RaceDay Check‑In app to check in participants
-The app is free and available in the Apple App Store and Google Play Store
-Volunteers may download the app prior to training or during the training session
-Please be sure you know your email address and password needed to download apps on your phone

Mandatory Volunteer Training:

-All packet pickup volunteers are required to attend a mandatory training session
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will include reviewing packet pickup expectations, downloading and setting up the app, and walking through the overall process
-After training concludes, the app will be disabled until packet pickup day to prevent issues
-A brief refresher will also be held on site the morning of the event

Important Training Reminder:

There will be a separate sign‑up for this mandatory training
Volunteers will receive reminders for both the training session and their selected volunteer shift

Phone and Battery Information:

-This role is phone‑intensive and may drain your battery
-Power strips and extra portable chargers will be available
-Please bring your own charging block and charging cord
-Starting the shift with a fully charged phone is strongly encouraged

Location

The Park at 4th
Quakertown, PA 18951

Saturday 5K & Fun Run Packet Pickup High Priority

You must be 16 or older to volunteer for this task.

October 3, 2026

Details

Saturday Packet Pickup – 5K & Fun Run

Arrival Time: 7:00 AM
Shift Time: 7:00 AM – 11:15 AM

This position supports Saturday packet pickup for the 5K and Fun Run events. Volunteers in this role will assist with checking in participants who have already registered online and distributing race packets in a fast‑paced, customer‑facing environment. This includes assigning 5K race bibs, which adds an additional step to the packet pickup process. This position experiences a high‑volume peak earlier in the morning and then transitions into shutdown and pack‑up duties as activity slows.

This position will require you to do the following:

-Check in registered 5K participants using a smartphone app
-Assign 5K race bibs as part of the packet pickup process
-Check in and assist Fun Run participants as needed
-Assist a steady flow of participants during peak packet pickup hours between approximately 8:00 AM and 9:45 AM
-Continue assisting participants as volume slows after the 5K begins at approximately 10:15 AM
-Help shut down unused check‑in lines and transition stations as directed
-Remain open until 11:15 AM to support any remaining packet pickups
-Provide friendly and efficient customer service to participants and families
-Work as part of a team to keep packet pickup running smoothly

Requirements for this position include:

-A working smartphone (iPhone or Android)
-Ability to download and use a free race check‑in app
-Comfort interacting with large crowds in a busy environment
-Ability to remain accurate and focused when assigning race bibs
-Reliability and punctuality

This position may be performed sitting or standing. Chairs and tables will be provided at each volunteer station under a tent.

Required App Information:

-This position requires use of the RaceDay Check‑In app to check in participants
-The app is free and available in the Apple App Store and Google Play Store
-Volunteers may download the app prior to training or during the training session
-Please be sure you know your email address and password needed to download apps on your phone

Mandatory Volunteer Training:

-All packet pickup volunteers are required to attend a mandatory training session
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will include reviewing expectations, downloading and setting up the app, and walking through -the overall packet pickup process, including bib assignment
-After training concludes, the app will be disabled until packet pickup day to prevent issues
-A brief refresher will also be held on site the morning of the event

Important Training Reminder:

-There will be a separate sign‑up for this mandatory training
-Volunteers will receive reminders for both the training session and their selected volunteer shift

Phone and Battery Information:

-This role is phone‑intensive and may drain your battery
-Power strips and extra portable chargers will be available
-Please bring your own charging block and charging cord
-Starting the shift with a fully charged phone is strongly encouraged


Location

The Park at 4th
Quakertown, PA 18951

Saturday Information, Fundraising & Line Support High Priority

You must be 16 or older to volunteer for this task.

October 3, 2026

Details

Saturday Information, Fundraising & Line Support

Arrival Time: 7:00 AM
Shift Time: 7:00 AM – 11:15 AM

This position supports the Information and Fundraising Table on Saturday and works closely alongside the Race Director during the busiest morning of the event. Volunteers in this role assist with participant questions, same‑day registration support, line guidance, fundraising turn‑ins, and additional support tasks during slower periods.

This task will have up to four volunteers working together as a team. One volunteer will be designated as the fundraising turn‑in person for the shift. That individual will be our event bookkeeper and will manage all fundraising funds and procedures.

This position will be located next to the Race Director for immediate communication and troubleshooting as races and activities are getting underway. Volunteers help ensure the Race Director can focus on overall race operations.

This position will require you to do the following:

-Serve as the primary information point for participants and spectators
-Answer general schedule and event‑related questions
-Assist participants who need help completing same‑day registration on their phones
-Direct participants to the QR code that links to the registration platform
-Ensure participants complete registration before entering packet pickup lines
-Assist with managing lines as crowd volume increases
-Support the designated fundraising turn‑in volunteer as needed
-Communicate with the Race Director regarding questions, issues, or escalations

Fundraising Responsibilities:

-One volunteer will be designated as the fundraising turn‑in person
-This role will be handled by the event bookkeeper, who will manage all funds and procedures
-Other volunteers may direct participants with fundraising questions or turn‑ins to the designated person
-Very limited fundraising collection typically occurs on Saturday

Line Guidance Responsibilities:

Help direct participants to the appropriate packet pickup lines
-1‑Mile
-5K
-Fun Run packets may be picked up at any designated line

Additional Responsibilities During Slow Periods:

-Assist with unboxing finisher medals
-Hang medals on the provided coat rack inside the tent
-Help maintain organization and overall flow at the Information Table

This role requires an outgoing, personable volunteer who is comfortable assisting large numbers of people and helping with technology‑related questions. This role may involve standing for extended periods. Radios will be provided on Saturday for communication.

This role is ideal for high school‑aged students and adults. Students seeking volunteer hours are encouraged to sign up, and event staff will complete any required school paperwork as needed.

Mandatory Volunteer Training:

-All Information and Fundraising Table volunteers are required to attend the mandatory volunteer training
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will review event flow, registration support, fundraising awareness, and escalation -procedures
-A brief refresher will also be held on site Saturday morning
-There will be a separate sign‑up for this mandatory training so volunteers receive reminders for both the training session and their selected volunteer shift.

Location

The Park at 4th
Quakertown, PA 18951

Saturday T-Shirt Running & Merchandise Pickup High Priority

You must be 14 or older to volunteer for this task.

October 3, 2026

Details

Saturday T‑Shirt Running & Merchandise Pickup

Arrival Time: 7:00 AM
Shift Time: 7:00 AM – 11:15 AM

This position supports Saturday T‑shirt and merchandise distribution for the event. T‑Shirt Runners will be stationed in a dedicated tent separate from packet pickup. All participants will have already completed check‑in at the packet pickup station before arriving at the T‑shirt tent.
After check‑in, participants will be handed a slip that shows the quantity and type of shirts and merchandise they are picking up. One section of the slip will indicate guaranteed shirts for participants who registered by the guaranteed deadline, and another section will indicate extra shirts if applicable. T‑shirt inventory will be organized to match this system.

This position will require you to do the following:

-Arrive at 7:00 AM for setup and a brief refresher before participant flow begins
-Work from a dedicated tent separate from packet pickup volunteers
-Collect the T‑shirt and merchandise slip from participants after they have completed check‑in
-Gather the correct number and sizes of guaranteed and extra shirts based on the slip provided
-Collect any additional merchandise items listed on the slip, along with the indicated quantities
-Assemble a complete order before handing items to the participant
-Work efficiently during peak morning volume
-Maintain organization and accuracy at your assigned workstation
-Assist with consolidating inventory and light breakdown as participant volume decreases

This role requires multiple volunteers so that each volunteer can manage their own workstation and assist one participant at a time. This role operates independently from packet pickup and reflects an updated process from previous years.

This role is ideal for high school‑aged volunteers and adults. Students looking to earn volunteer hours are encouraged to sign up, and event staff will complete any required paperwork for schools as needed.

Requirements for this position include:

-Ability to stay organized and detail‑oriented
-Comfort handling multiple items and quantities per participant
-Comfort working in a fast‑paced environment during peak times
-Reliability and punctuality

This position may require standing for extended periods and repeated movement to retrieve shirts and merchandise.

Mandatory Volunteer Training:

-All T‑Shirt Running volunteers are required to attend a mandatory training session
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will include reviewing the updated T‑shirt process, paperwork flow, and expectations
-A brief refresher will also be held on site Saturday morning prior to start
-There will be a separate sign‑up for this mandatory training so volunteers will receive reminders for both the training session and their selected volunteer shift.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Event Equipment Team

Saturday Event Setup Crew High Priority

You must be 14 or older to volunteer for this task.

October 3, 2026

Details

Saturday Event Setup Crew

Arrival Time: 5:30 AM
Primary Setup Window: 5:30 AM – 7:30 AM
Final Setup Completion: No later than 8:30 AM

This position supports all physical setup for the event venue. Volunteers in this role will assist with unloading equipment, setting up tents and stations, and preparing all areas according to the event layout.

Up to six volunteers will be assigned to the Event Setup Crew.

Setup will begin in the main event area and then move outward to additional areas as needed. Certain areas must be set up in a specific order, which will be reviewed on site.

This position will require you to do the following:

-Arrive promptly at 5:30 AM
-Attend a brief on‑site meeting with the Setup Team Leader
-Review the site map, layout, and setup priorities
-Assist with unloading a U‑Haul truck and trailer
-Set up 10x10 and 10x20 easy‑up tents
-Set up 6‑foot folding tables and chairs
-Assemble the photo booth banner and backdrop
-Assist with Kids Zone setup, including totes, pumpkins, and supplies
-Help prepare and inflate already‑placed inflatables
-Follow the layout map and Team Leader direction
-Report completion or issues to the Team Leader as setup progresses

The goal is to have the main event area fully set up by 7:30 AM, with all remaining setup completed by 8:30 AM at the latest.

This role involves lifting, carrying, and extended periods of standing and walking.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Event & Course Signage Setup High Priority

You must be 15 or older to volunteer for this task.

October 3, 2026

Details

Saturday Event & Course Signage Setup

Arrival Time: 6:30 AM
Sponsor Signage Completion: No later than 8:00 AM
Course Signage Completion: No later than 9:30 AM

This position supports the setup of all event signage, including course directional signs for the 5K, 1‑Mile, and Fun Run, as well as sponsor signage throughout the venue.
Correct placement of signage is critical to participant safety, course flow, and sponsor visibility. Volunteers in this role must be detail‑oriented and comfortable working independently or in small teams.

This position will require you to do the following:

-Set up sponsor signage throughout the main event area
-Ensure all sponsor signs and banners are fully placed by 8:00 AM
-Place directional and course signage for the 5K, 1‑Mile, and Fun Run routes
-Complete all course signage placement by 9:30 AM so routes are ready for the 10:00 AM first event
-Use a rubber mallet to secure yard signs and banner stakes into the ground
-Place yard signs and sponsor banners according to the provided course and venue maps
-Confirm signage is clearly visible and oriented correctly for participants

Important Role Requirement:

-At least one volunteer assigned to course signage placement is required to attend the venue walkthrough meeting during the week of the event
-This walkthrough will include reviewing the layout, signage locations, and course flow
-Time will be set aside to review and/or ride the course so signage placement is clearly understood
-A detailed course map with labeled signage locations will be provided

Incorrect placement of course signs can cause confusion and safety issues, so following the map precisely is essential.

This role involves walking long distances, standing, bending, and hammering signage into the ground.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Parking Lot Attendants High Priority

You must be 16 or older to volunteer for this task.

October 3, 2026

Details

Saturday Parking Lot Attendants

Arrival Time: 7:00 AM

This position supports event parking management prior to the start of Saturday’s races. Parking Lot Attendants help direct participants and volunteers to approved parking areas and ensure restricted lots are not used.

Volunteers in this role will be stationed off site at designated parking locations. A parking map showing all approved and restricted parking areas will be provided and used as a reference throughout the shift.

This position will require you to do the following:

-Arrive by 7:00 AM and check in at the Volunteer Check‑In Tent
-After check‑in, meet with the Event Equipment Team Leader to receive parking assignments, safety vests, and final instructions
-Review the parking map provided prior to being deployed
-Direct participants and volunteers to approved event parking areas
-Inform drivers that parking is free in designated event parking lots
-Advise drivers that street parking should be assumed to be paid parking and may require use of a parking app
-Help maintain smooth and safe traffic flow into parking areas

Specific parking assignments may include:

-Monitoring the Library Parking Lot and preventing event parking in this area, as the Borough is strictly enforcing restrictions and vehicles may be fined and/or towed
-Directing vehicles to approved parking across the street on 9th Street and into the Baseball and Football Field parking lots
-Avoiding directing vehicles to the Soccer Fields, as games are typically occurring during the event
-Assisting at parking locations near the Pool Parking Lot and Playground Parking Lot
Supporting parking flow near entrances and intersections as designated

Important requirements for this position:

-Volunteers must be at least 16 years old
-This role requires working away from the main event site and may involve standing on or near a main roadway
-Volunteers must have a working cell phone for communication with the Race Director or Task Manager

This role requires clear communication, comfort speaking with drivers, and awareness of surroundings to help ensure a smooth and safe arrival experience for all participants and volunteers.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Event Teardown Crew High Priority

You must be 14 or older to volunteer for this task.

October 3, 2026

Details

Saturday Event Teardown Crew

Start Time: Immediately following the Awards Ceremony, approximately 12:00 PM
Departure Goal: Off site by 1:00 PM
Final End Time Buffer: Up to 1:30 PM if needed

This position supports full event teardown and venue cleanup following the conclusion of the event. Volunteers in this role help ensure all equipment, supplies, and materials are properly packed, collected, and loaded for departure.

Up to six volunteers will be assigned to the Event Teardown Crew.

Teardown will begin after the awards ceremony concludes and will be coordinated carefully to avoid interrupting the ceremony or post‑race activities.

This position will require you to do the following:

-Begin teardown at approximately 12:00 PM
-Assist with breaking down tents, tables, chairs, and equipment
-Collect materials from stations once Team Leaders confirm they are packed
-Load equipment back into the truck and trailer as directed
-Follow direction from the Teardown Team Leader throughout the process

Coordination With Team Leaders:

-Station Team Leaders are responsible for packing their areas prior to teardown
-All supplies are organized into labeled totes with QR codes
-Team Leaders will scan QR codes and repack items to match original organization
-Packed totes will remain at each station until the teardown crew collects them
-This system allows teardown to begin efficiently without interrupting the awards ceremony

The venue contract requires the event to be fully off site by 1:00 PM. A buffer until 1:30 PM is included to allow for natural delays.

This role involves lifting, carrying, walking, and working at a steady pace to meet venue deadlines.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Event & Course Signage Teardown

You must be 15 or older to volunteer for this task.

October 3, 2026

Details

Saturday Event & Course Signage Teardown

Start Time: After completion of all races, approximately 11:30 AM
Approximate End Time: 1:00 PM – 1:30 PM

This position supports the removal and collection of all event and course signage following the conclusion of the races.

Volunteers in this role help ensure the course and venue are returned to their original condition and that all signage is properly collected for storage.

This position will require you to do the following:

-Remove all course directional signs from the 5K, 1‑Mile, and Fun Run routes
-Remove sponsor signage and banner stakes from the venue
-Collect yard signs, stakes, and banners
-Assist with organizing signage for transport and storage
-Report completion of assigned sections to the teardown lead
-Ensure no signage is left behind on the course or venue grounds

This role involves walking the course, lifting, bending, and carrying signage.

Kids Zone

Kids Zone-Moon Bounce/Slide Inflatable Medium Priority

You must be 15 or older to volunteer for this task.

October 3, 2026

Details

Saturday Kids Zone – Moon Bounce/Slide Inflatable

Arrival Time: 7:15 AM
Activity Time: 8:00 AM – 12:00 PM

This position supports the Moon Bounce and Slide Inflatable in the Kids Zone. Volunteers help ensure safe and fun participation.

This position will require you to do the following:

• Check in at the Volunteer Check-In Tent
• Assist with setup or staging prior to opening
• Monitor inflatable use throughout operating hours
• Ensure participants have Kids Zone wristbands Manage entry, exit, and participant spacing
• Report issues or safety concerns to the Team Leader

This role is ideal for high school-aged students and adults. Volunteer hour paperwork can be completed as needed.

Location

The Park at 4th
Quakertown, PA 18951

Kids Zone- Pumpkin Painting Medium Priority

You must be 11 or older to volunteer for this task.

October 3, 2026

Details

Saturday Kids Zone – Pumpkin Painting

Arrival Time: 7:15 AM
Activity Time: 8:00 AM – 12:00 PM

This position supports the Pumpkin Painting station in the Kids Zone. Volunteers assist children with pumpkin painting while managing supplies and participant flow.

This position will require you to do the following:

• Check in at the Volunteer Check-In Tent
• Attend the Kids Zone team meeting at 7:15 AM
• Assist with station setup so activities are ready by 8:00 AM
• Unpack pumpkins and painting supplies from labeled totes
Reference QR codes when unpacking and during breakdown
• Ensure each child has a Kids Zone wristband before beginning
• Mark each wristband with “P” using the provided
Sharpie at the start of the pumpkin painting activity
• Limit pumpkin painting to one pumpkin per wristband
• Monitor supply usage and communicate needs to the Team Leader
• Assist with cleanup and proper repacking of all materials

This role is ideal for middle & high school-aged students and adults. Volunteer hour paperwork can be completed as needed.

Location

The Park at 4th
Quakertown, PA 18951

Kids Zone-Sand Art Medium Priority

You must be 13 or older to volunteer for this task.

October 3, 2026

Details

Saturday Kids Zone – Sand Art

Arrival Time: 7:15 AM
Activity Time: 8:00 AM – 12:00 PM

This position supports the Sand Art station in the Kids Zone. Volunteers assist children with sand art projects while managing supplies and participant flow.

This position will require you to do the following:

• Check in at the Volunteer Check-In Tent
• Attend the Kids Zone team meeting at 7:15 AM
• Help set up the Sand Art station before opening
• Unpack and organize materials from labeled totes
• Reference QR codes to ensure totes are repacked correctly during breakdown
Ensure each child has a Kids Zone wristband before beginning
• Mark each wristband with “S” using the provided Sharpie at the start of the sand art activity
• Limit sand art participation to one per wristband
• Maintain cleanliness and manage supplies throughout the event
• Assist with cleanup and correct repacking of supplies
T
his role is ideal for middle & high school-aged students and adults. Volunteer hour paperwork can be completed as needed.

Location

The Park at 4th
Quakertown, PA 18951

Kids Zone-Obstacle Inflatable Medium Priority

You must be 15 or older to volunteer for this task.

October 3, 2026

Details

Saturday Kids Zone – Obstacle Inflatable

Arrival Time: 7:15 AM
Activity Time: 8:00 AM – 12:00 PM

This position supports the Obstacle Inflatable in the Kids Zone. Volunteers manage participant flow and monitor safety.

This position will require you to do the following:

• Check in at the Volunteer Check-In Tent
• Assist with pre-opening setup as directed
• Ensure all participants have Kids Zone wristbands
• Monitor safe flow through the inflatable
• Assist participants as needed and prevent overcrowding
• Communicate any concerns to the Team Leader

This role is active and best suited for alert, responsible volunteers.

Location

The Park at 4th
Quakertown, PA 18951

Kids Zone-Face Painting High Priority

You must be 14 or older to volunteer for this task.

October 3, 2026

Details

Saturday Kids Zone – Face Painting

Arrival Time: 7:15 AM
Activity Time: 8:00 AM – 12:00 PM

This position supports the Face Painting station in the Kids Zone. Volunteers help provide a fun, welcoming experience for children while maintaining organization, cleanliness, and supply control.

This position will require you to do the following:

• Check in at the Volunteer Check-In Tent upon arrival
• Report to the Kids Zone and attend a brief team meeting at 7:15 AM led by the Kids Zone Team Leader
• Assist with station setup so the area is ready by 8:00 AM
• Unpack supplies from labeled totes and lay out materials as directed
• Reference QR codes on totes when unpacking and repack items the same way during breakdown
• Ensure each child has a Kids Zone wristband before beginning
• Mark each wristband with “F” using the provided Sharpie at the start of the face-painting activity Limit participation to one face painting per wristband
• Provide face painting services in a friendly and calm manner
• Maintain cleanliness and organization throughout the activity
• Assist with cleanup and proper repacking of supplies at the conclusion of the Kids Zone

This role is ideal for high school-aged students and adults. Volunteer hour paperwork can be completed as needed.

*Supplies will be provided by Crossroads*

Location

The Park at 4th
Quakertown, PA 18951

Kids Zone-Toddler inflatable Medium Priority

You must be 15 or older to volunteer for this task.

October 3, 2026

Details

Saturday Kids Zone – Toddler Inflatable

Arrival Time: 7:15 AM
Activity Time: 8:00 AM – 12:00 PM

This position supports the Toddler Inflatable area in the Kids Zone. Volunteers help maintain safe participation and organized flow for younger children.

This position will require you to do the following:

• Check in at the Volunteer Check-In Tent
• Report to the Kids Zone for assignment
• Assist with pre-opening setup as directed
• Ensure each child has a Kids Zone wristband
• Monitor safe entry and exit of children
• Prevent overcrowding and maintain spacing
• Communicate any concerns to the Kids Zone Team Leader

Children with wristbands may access bounce houses without limits.

This role is ideal for middle school-aged and high school-aged volunteers who are attentive and responsible.

Middle & high school-aged students who need volunteer hours, paperwork can be completed as needed.

Location

Park at 4th Quakertown

Team Leader Roles

First Aid Stations Team Leader

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday First Aid Stations Team Leader

Arrival Time: 6:00 AM
End Time: 12:00 PM

This position serves as the leadership role for all First Aid operations on Saturday, including the Start/Finish First Aid Tent and the On‑Course First Aid & Water Station. The First Aid Stations Team Leader coordinates staffing, setup, communication, and breakdown for all medical support areas.

This position acts as the primary liaison between medical volunteers, course operations, and event leadership to ensure participant safety throughout the event.

This position will require you to do the following:

-Arrive early to assist with first aid station setup and readiness
-Coordinate placement and staffing of all first aid locations
-Ensure medical supplies and equipment are distributed appropriately
-Serve as the main point of contact for medical‑related concerns
-Communicate with the Race Director and Course Marshall leadership as needed
-Support medical volunteers with logistics and coordination
-Confirm coverage remains in place until the event concludes

Leader Responsibilities – Training & Preparation:

-All team leaders are required to attend a venue walkthrough meeting during the week of the event
-This walkthrough will review station locations, layout, expectations, and leadership responsibilities
-Team leaders will receive maps, emergency protocol handouts, and other key information

Leader Responsibilities – Breakdown & Packing:

-Team leaders are responsible for overseeing breakdown and pack‑up of first aid equipment and supplies
-Medical and station supplies are stored in labeled totes with QR codes
-QR codes will be scanned to ensure all items are returned to the correct tote
-Totes must be packed back the way they were originally organized
-This process allows equipment to be loaded into the truck and returned to storage without repacking

This leadership role requires strong organization, communication skills, and the ability to manage multiple teams and locations simultaneously.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Event Setup & Teardown Team Leader High Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday Event Setup & Teardown Team Leader

Arrival Time: 5:30 AM
Approximate End Time: 1:30 PM

This position serves as the leadership role for both event setup and event teardown on race day. The Setup & Teardown Team Lead is responsible for coordinating volunteers, managing the setup and breakdown timeline, and ensuring all physical event elements are properly placed, packed, and collected.

This role is critical to ensuring the event is set up efficiently, runs smoothly throughout the day, and is fully cleared within venue contract requirements.

This position will require you to do the following:

-Attend the required venue walkthrough meeting during the week of the event
-Review and understand the full venue layout and setup map in advance
-Coordinate with other team leaders during the venue walkthrough to understand station needs and protocols
-Serve as the main point of contact for setup and teardown volunteers

Setup Responsibilities:

-Arrive at 5:30 AM to lead event setup
-Conduct a brief setup meeting with all setup volunteers
-Review the setup order, priorities, and procedures
-Distribute maps and ensure volunteers understand their assignments
-Oversee unloading of trucks, trailers, and equipment
-Monitor setup progress and adjust assignments as needed
-Ensure the main event area is completed first, followed by supporting areas

Teardown Responsibilities:

-Coordinate teardown beginning at the conclusion of the awards ceremony
-Oversee breakdown of tents, tables, chairs, and event equipment
-Work with station team leaders to confirm their areas are packed and ready
-Ensure station leaders have completed packing using the tote and QR code system
-Direct teardown volunteers to collect packed totes and equipment from stations
-Manage loading of equipment back into trucks and trailers
-Ensure teardown is completed efficiently to meet venue departure requirements

Coordination With Other Team Leaders:

-Participate in the venue walkthrough where all team leaders will be introduced
-Understand each team leader’s responsibilities and station locations
-Require station team leaders to report back when their areas are packed and ready
-Confirm packed stations before dispatching teardown volunteers
-Communicate with the Race Director throughout setup and teardown

Leader Responsibilities – Packing System Oversight:

Ensure all event materials are packed back into labeled totes
Confirm QR codes are scanned and contents match original organization
Verify totes are left intact and ready for transport and storage
This system allows equipment to be returned directly to storage without repacking

This role requires strong leadership, organization, and communication skills, as well as comfort managing multiple teams, timelines, and physical tasks throughout a long event day.

Location

The Park at 4th
Quakertown, PA 18951

Packet Pickup Team Leader & Race Director High Priority

You must be 18 or older to volunteer for this task.

October 2, 2026

October 3, 2026

Details

Will oversee & Manage the Race and Registration area.

Kids Zone Team Leader High Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday Kids Zone Team Leader

Arrival Time: 7:00 AM
Approximate End Time: 12:00 PM – 12:30 PM (until Kids Zone breakdown is complete)

This position serves as the leadership role for the Kids Zone on Saturday. The Kids Zone Team Leader is responsible for overseeing all Kids Zone activities, supporting volunteers, maintaining organization and safety, and ensuring a positive experience for children and families.

This role plays a critical part in keeping the Kids Zone running smoothly throughout the event.

This position will require you to do the following:

• Attend the required venue walkthrough meeting during the week of the event
• Review the Kids Zone layout, activity placements, and overall flow in advance
• Arrive at 7:00 AM to prepare the Kids Zone for volunteer arrival
• Lead a brief team meeting at 7:15 AM for all Kids Zone volunteers
• Review expectations, wristband rules, activity flow, and safety reminders
• Assign volunteers to their stations and assist with setup prioritization
• Ensure all Kids Zone areas are fully prepared and ready by 8:00 AM opening
Kids Zone Operations Responsibilities:
• Oversee Face Painting, Sand Art, Pumpkin Painting, and inflatable areas
• Ensure wristband rules are being followed consistently at all stations
• Monitor inventory and supply usage throughout the Kids Zone
• Maintain general order, safety, and cleanliness in the Kids Zone
• Serve as the primary point of contact for Kids Zone questions or concerns

Volunteer Support & Coverage:

• Check in with volunteers regularly to ensure roles are manageable
• Fill in at stations as needed for bathroom breaks or short coverage gaps
• Reassign volunteers temporarily if one area becomes overwhelmed
• Support inflatable staff or activity stations during peak times

Coordination & Communication:

• Communicate with the Race Director and Volunteer Coordinator regarding needs or issues
• Coordinate with Setup/Teardown leadership for Kids Zone pack-up timing
• Ensure all Kids Zone supplies are repacked properly at the conclusion of activities

This role requires strong leadership, patience, organization, and comfort working with both children and volunteers in a high-energy environment.

Course Marshal Team Leader-All Events High Priority

October 3, 0006

Details

Saturday Course Marshal Team Leader – All Events

Arrival Time: 8:45 AM
Approximate End Time: Around 11:30 AM, pending course clearance

This position serves as the leadership role for all Course Marshal volunteers supporting the 1‑Mile, 5K, and Fun Run events on Saturday. The Course Marshall Team Leader is responsible for organizing the course team, ensuring all positions are properly staffed, and serving as the primary point of contact for on‑course communication.

This role plays a critical part in participant safety, course flow, and coordination between the course, water and first aid stations, and event leadership.

This position will require you to do the following:

-Arrive at 9:00 AM to prepare for Course Marshal deployment
-Lead a brief pre‑race meeting with all Course Marshals
-Assign Course Marshals to their designated locations
-Distribute radios, safety vests, stop signs, and course maps
-Provide general instructions and answer questions before deployment
-Serve as the primary communication point for Course Marshals throughout the event
-Communicate with the Race Director and event staff as needed
-Monitor on‑course flow as the 1‑Mile, 5K, and Fun Run overlap

Course Clearance Responsibilities:

-Track participant progress and course clearance by section
-Notify Course Marshals when their locations are clear and they may be released
-Communicate directly with the First Aid & Water Station when the course has been fully -cleared so they may begin breakdown and return to the main area

Leader Responsibilities – Training & Preparation:

-All team leaders are required to attend a venue walkthrough meeting during the week of the event
-This walkthrough will cover venue layout, course flow, leadership expectations, and key procedures
-Team leaders will receive maps, handouts, and other important information needed to lead their group

Leader Responsibilities – Breakdown & Packing:

-Team leaders are responsible for overseeing pack‑up of materials used by their group
All event materials are organized into labeled totes with QR codes
-QR codes can be scanned using any smartphone to confirm contents
-Team leaders must ensure totes are packed back with the same items and organization as found
-Proper tote packing helps streamline loading, unloading, and storage after the event

This leadership role is especially important at positions with multiple moving parts and shared equipment. Strong communication, organization, and calm leadership are essential.

Location

Part at 4th Quakertown

Friday Packet Pickup Tent

Friday 5K & Fun Run Packet Pickup High Priority

You must be 15 or older to volunteer for this task.

October 2, 2026

Details

Friday Packet Pickup – 5K & Fun Run

Arrival Time: 12:30 PM
Shift Time: 12:30 PM – 5:45 PM
Packet Pickup Hours: 1:30 PM – 5:30 PM

This position supports Friday packet pickup for the 5K and Fun Run events. Volunteers in this role will assist with checking in participants who have already registered online and distributing race packets throughout the afternoon. This includes assigning 5K race bibs, which adds an additional step to the packet pickup process. While this is a longer‑duration shift, there are periods of heavy volume and sustained activity.

Historically, approximately 70 percent of all participants pick up their packets on Friday. Because of this, the pace of this shift can be deceptively busy. Lines may appear shorter than expected, but many participants pick up packets for multiple people at once. It is common for one individual to be picking up packets for four to six participants, which can increase processing time at each station and require focused attention and teamwork.

This position will require you to do the following:

-Arrive at 12:30 PM for setup and a brief refresher prior to packet pickup opening
-Assist with preparing stations and ensuring everything is ready before packet pickup begins
-Help manage early arrivals and maintain the start of packet pickup at the scheduled opening time
-Check in registered 5K participants using a smartphone app
-Assign 5K race bibs as part of the packet pickup process
-Check in and assist Fun Run participants as needed
-Assist participants during packet pickup hours from 1:30 PM to 5:30 PM
-Work efficiently during busy periods when participant volume increases
-Provide friendly and efficient customer service to participants and families
-Work as part of a team to keep packet pickup running smoothly
-Assist with light shutdown and organization at the conclusion of packet pickup

Requirements for this position include:

-A working smartphone (iPhone or Android)
-Ability to download and use a free race check‑in app
-Comfort interacting with the public in a busy environment
-Ability to remain accurate and focused when assigning race bibs
-Reliability and punctuality

This position may be performed sitting or standing. Chairs and tables will be provided at each volunteer station under a tent.

Required App Information:

-This position requires use of the RaceDay Check‑In app to check in participants
-The app is free and available in the Apple App Store and Google Play Store
-Volunteers may download the app prior to training or during the training session
-Please be sure you know your email address and password needed to download apps on your phone

Mandatory Volunteer Training:

-All packet pickup volunteers are required to attend a mandatory training session
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will include reviewing expectations, downloading and setting up the app, and walking through the overall packet pickup process, including bib assignment
-After training concludes, the app will be disabled until packet pickup day to prevent issues

Important Training Reminder:

-There will be a separate sign‑up for this mandatory training
-Volunteers will receive reminders for both the training session and their selected volunteer shift

Phone and Battery Information:

-This role is phone‑intensive and may drain your battery
-Power strips and extra portable chargers will be available
-Please bring your own charging block and charging cord
-Starting the shift with a fully charged phone is strongly encouraged

Location

Crossroads Pregnancy Care
256 Trumbauersville Road
Quakertown, PA 18951

Friday 1 Mile & Fun Run Packet Pickup High Priority

You must be 16 or older to volunteer for this task.

October 2, 2026

Details

Friday Packet Pickup – 1 Mile & Fun Run

Arrival Time: 12:30 PM
Shift Time: 12:30 PM – 5:45 PM
Packet Pickup Hours: 1:30 PM – 5:30 PM

This position supports Friday packet pickup for the 1‑Mile and Fun Run events. Volunteers in this role will assist with checking in participants who have already registered online and distributing race packets throughout the afternoon. While this is a longer‑duration shift, there are periods of heavy volume and sustained activity.

Historically, approximately 70 percent of all participants pick up their packets on Friday. Because of this, the pace of this shift can be deceptively busy. Lines may appear shorter than expected, but many participants pick up packets for multiple people at once. It is common for one individual to be picking up packets for four to six participants, which can increase processing time at each station and require focused attention and teamwork.

This position will require you to do the following:

-Arrive at 12:30 PM for setup and a brief refresher prior to packet pickup opening
-Assist with preparing stations and ensuring everything is ready before packet pickup begins
-Help manage early arrivals and maintain the start of packet pickup at the scheduled opening time
-Check in registered 1‑Mile and Fun Run participants using a smartphone app
-Assist participants during packet pickup hours from 1:30 PM to 5:30 PM
-Work efficiently during busy periods when participant volume increases
-Provide friendly and efficient customer service to participants and families
-Work as part of a team to keep packet pickup running smoothly
-Assist with light shutdown and organization at the conclusion of packet pickup

Requirements for this position include:

-A working smartphone (iPhone or Android)
-Ability to download and use a free race check‑in app
-Comfort interacting with the public in a busy environment
-Ability to remain focused during periods of higher volume
-Reliability and punctuality

This position may be performed sitting or standing. Chairs and tables will be provided at each volunteer station under a tent.

Required App Information:

-This position requires use of the RaceDay Check‑In app to check in participants
-The app is free and available in the Apple App Store and Google Play Store
-Volunteers may download the app prior to training or during the training session
-Please be sure you know your email address and password needed to download apps on your phone

Mandatory Volunteer Training:

-All packet pickup volunteers are required to attend a mandatory training session
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will include reviewing expectations, downloading and setting up the app, and walking through the overall packet pickup process
-After training concludes, the app will be disabled until packet pickup day to prevent issues

Important Training Reminder:

There will be a separate sign‑up for this mandatory training
Volunteers will receive reminders for both the training session and their selected volunteer shift

Phone and Battery Information:

-This role is phone‑intensive and may drain your battery
-Power strips and extra portable chargers will be available
-Please bring your own charging block and charging cord
-Starting the shift with a fully charged phone is strongly encouraged

Location

256 Trumbauersville Road
Quakertown, PA 18951

Friday T-Shirt Running & Merchandise Pickup High Priority

You must be 14 or older to volunteer for this task.

October 2, 2026

Details

Friday T‑Shirt Running & Merchandise Pickup

Arrival Time: 12:30 PM
Shift Time: 12:30 PM – 5:45 PM

This position supports Friday T‑shirt and merchandise distribution for the event. T‑Shirt Runners will be stationed in a dedicated tent separate from packet pickup. All participants will have already completed check‑in at the packet pickup station before arriving at the T‑shirt tent.

After check‑in, participants will be handed a slip that shows the quantity and type of shirts and merchandise they are picking up based on the packets collected. One section of the slip will indicate guaranteed shirts for participants who registered by the guaranteed deadline, and another section will indicate extra shirts if applicable. T‑shirt inventory will be organized to match this system.

This position will require you to do the following:

-Arrive at 12:30 PM to review expectations and ensure workstations are set up and ready
-Work from a dedicated tent separate from packet pickup volunteers
-Collect the T‑shirt and merchandise slip from participants after they have completed check‑in
-Gather the correct number and sizes of guaranteed and extra shirts based on the slip provided
-Collect any additional merchandise items listed on the slip, along with the indicated quantities
-Assemble a complete order before handing items to the participant
-Maintain organization and accuracy at your assigned workstation
-Work independently while coordinating with the T‑shirt team to keep lines moving efficiently
-Assist with light organization and breakdown at the end of the shift

This role requires multiple volunteers so that each volunteer can manage their own workstation and assist one participant at a time. This is a change from previous years, as T‑Shirt Runners will now work independently in their own tent rather than alongside packet pickup.

This role is ideal for high school‑aged volunteers and adults. Students looking to earn volunteer hours are encouraged to sign up, and event staff will complete any required paperwork for schools as needed.

Requirements for this position include:

-Ability to stay organized and detail‑oriented
-Comfort handling multiple items and quantities per participant
-Comfort working in a busy environment during peak times
-Reliability and punctuality

This position may be performed standing for extended periods and involves repeated movement to retrieve shirts and merchandise.

Mandatory Volunteer Training:

-All T‑Shirt Running volunteers are required to attend a mandatory training session
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will include reviewing the updated T‑shirt process, paperwork flow, and expectations

There will be a separate sign‑up for this mandatory training so volunteers will receive reminders for both the training session and their selected volunteer shift.

Location

256 Trumbauersville Road
Quakertown, PA 18951

Friday Raffle Engagement & Ticket Collection Low Priority

You must be 13 or older to volunteer for this task.

October 2, 2026

Details

Friday Raffle Engagement & Ticket Collection

Arrival Time: 1:00 PM
Shift Duration: 1:00 PM – 5:30 PM

This position supports raffle ticket engagement and ticket collection during Friday packet pickup. Volunteers in this role help participants understand how the raffle works and encourage them to submit their tickets.

Having a friendly, engaging volunteer at the raffle table has proven to significantly increase raffle participation.

This position will require you to do the following:

-Be present at the raffle ticket area during Friday packet pickup
-Greet participants and explain how the raffle works
-Encourage participants to place their raffle tickets into the designated ticket boxes
-Advise participants to take a photo of their raffle tickets before separating and submitting them
-Explain that the photo can be used for verification if their ticket number is called
-Help prevent confusion or disputes if a physical ticket is misplaced
-Briefly explain the raffle prizes available so participants can choose where to place their tickets
-Let participants know raffle prizes will be awarded after the awards ceremony on Saturday

This role is stationary, requires no special training, and focuses on friendly interaction and clear communication.

Location

Crossroads Pregnancy Center
256 Trumbauersville Rd
Quakertown, PA 18951

Friday Information, Fundraising & Line Support High Priority

You must be 16 or older to volunteer for this task.

October 2, 2026

Details

Friday Information, Fundraising & Line Support

Arrival Time: 12:30 PM
Shift Time: 12:30 PM – 5:45 PM

This position supports the Information and Fundraising Table on Friday and works closely alongside the Race Director. Volunteers in this role assist with participant questions, same‑day registration assistance, line guidance, and fundraising turn‑ins. This position combines multiple responsibilities into one central support team located near the Race Director for quick communication and support.
This task will have up to four volunteers working together as a team. One volunteer will be designated as the fundraising turn‑in person for the shift. That individual will be our event bookkeeper and will manage all fundraising funds and procedures. Other volunteers will assist with information, registration support, and line flow.

This position will be located next to the Race Director to allow for immediate assistance with troubleshooting, participant questions, and registration support. Volunteers play a key role in easing congestion and helping participants before packet pickup.

This position will require you to do the following:

-Serve as a primary information point for participants and spectators
-Answer general event questions and provide guidance as needed
-Assist participants who need help completing same‑day registration on their phones
-Direct participants to the QR code at the table that links to the registration platform
-Ensure participants complete registration before entering packet pickup lines
-Assist with guiding participants into appropriate packet pickup lines during busy periods
-Support the designated fundraising turn‑in volunteer as needed
-Communicate directly with the Race Director when questions or issues arise
-At the end of Friday packet pickup, all volunteers will pitch in to help break down and pack up packet pickup materials as needed.

Fundraising Responsibilities:

-One volunteer will be designated as the fundraising turn‑in person for the shift
-That role will be handled by the event bookkeeper, who will manage all funds and procedures
-Other team members may assist by directing participants with fundraising turn‑ins to the designated person
-Most fundraising funds are raised online or turned in on Friday

Line Guidance Responsibilities:

Assist participants in locating the correct packet pickup lines during busy times
-1‑Mile
-5K
-Fun Run packets may be picked up at any designated line

This role requires outgoing, approachable volunteers who are comfortable talking with the public and assisting with technology questions. Volunteers will be working in close proximity to the Race Director.

This role is ideal for high school‑aged students and adults. Students seeking volunteer hours are encouraged to sign up, and event staff will complete any required school paperwork as needed.

Mandatory Volunteer Training:

-All Information and Fundraising Table volunteers are required to attend the mandatory volunteer training
-Training will be held on Wednesday, September 30 from 6:30 PM to 7:30 PM
-Training will review event flow, registration support, fundraising awareness, and common questions
-There will be a separate sign‑up for this mandatory training so volunteers receive reminders for both the training session and their selected volunteer shift.

Location

256 Trumbauersville Road
Quakertown, PA 18951

Pre-event Tasks

Wednesday Packet Pickup Prep & Merchandise Prep High Priority

You must be 14 or older to volunteer for this task.

September 30, 2026

Details

Wednesday Packet Pickup & Merchandise Prep

Day & Time: Wednesday, 6:00 PM – 8:00 PM

Volunteer Count: Up to 8 volunteers

This position supports pre‑event packet pickup and merchandise preparation that allows race weekend to run smoothly. All volunteers in this role will work together as a team to organize shirts, merchandise, awards, and race materials ahead of Friday and Saturday packet pickup.
The workload typically runs from 6:00 PM to 8:00 PM, but may conclude earlier depending on progress and attendance.

This position will require you to do the following:

-Work as part of a team to count and verify all shirts and merchandise
-Confirm quantities and sizes match what was ordered
-Separate shirts into guaranteed and extra categories
-Organize guaranteed shirts into totes by size
-Organize extra shirts into totes by size for participants registered after the shirt deadline
-Organize any leftover or pooled shirts by size
-Place prepared labels inside totes indicating guaranteed or extra and size
-Double‑count shirts before folding and packing
-Fold and pack shirts neatly into the correct labeled totes

Merchandise Preparation Responsibilities:

-Separate pre‑ordered merchandise from items intended for sale
-Organize merchandise into clearly designated pre‑order and for‑sale sections
-Prepare volunteer shirts by folding the volunteer shirt and race shirt together to reduce tote -usage
-Package volunteer shirts in totes by size for easy access on race weekend

Additional Tasks That May Be Completed During This Session:

-Assemble and verify awards baskets
-Confirm all trophies are present and properly packaged
-Sort and organize raffle tickets
-Group race pins into sets of four and place into labeled zip‑lock bags for bib distribution
-Pull additional raffle tickets or race pins if inventory adjustments are needed

Important Notes:

-This prep session occurs on the same evening as the mandatory Packet Pickup Training from 6:30 PM – 7:30 PM
-Volunteers who are required to attend the packet pickup training are not encouraged to attend packet pickup prep on the same night, as both require focus and attention

This role is ideal for volunteers who want to help behind the scenes but are unable to commit to a Friday or Saturday race‑day volunteer shift. It is a great way to meaningfully contribute to the event in a short, collaborative timeframe.

This position involves standing, folding, light lifting, and working in a team‑based environment.

This task is ideal for middle & high school aged to adult. Volunteer paperwork can be completed upon request.

Location

Crossroads Pregnancy Care
256 Trumbauersville Road
Quakertown, PA 18951

Friday Equipment Loading High Priority

You must be 15 or older to volunteer for this task.

October 2, 2026

Details

Friday Equipment Loading

Arrival Time: Approximately 12:00 PM
Estimated Duration: 1–2 hours
Volunteers Needed: Up to 2

This position supports pre‑event equipment loading and material pickup needed for race weekend. Volunteers in this role will assist with loading event supplies and transporting materials using the event’s U‑Haul truck.

Once volunteers arrive at the designated meeting location, all transportation will be handled using the U‑Haul truck. Personal vehicles are not required for this role beyond arriving at the initial location.

This position will require you to do the following:

-Arrive around 12:00 PM at the designated loading location
-Assist with loading a U‑Haul truck with race equipment
-Load items such as tents, tables, and labeled totes
-Travel with event staff using the U‑Haul truck to pick up chairs from a local church
-Assist with picking up pumpkins from a local vendor
-Help ensure items are loaded securely and organized for transport
-Communicate completion and any issues to the event lead

Volunteers should be comfortable with lifting, carrying, and working as part of a small team during a short but active window.

This is a great short‑term volunteer opportunity for individuals who want to support the event but are unable to commit to race‑day volunteer shifts.

Location

256 Trumbauersville Road
Quakertown, PA 18951

Friday Packet Pickup Setup High Priority

You must be 15 or older to volunteer for this task.

October 2, 2026

Details

Friday Packet Pickup Setup

Arrival Time: 10:30 AM
Setup Complete By: 12:30 PM

This position supports setup for Friday packet pickup. Volunteers in this role will assist with setting up tents, tables, chairs, and organizing all materials so packet pickup is fully ready to open on time.

Up to four volunteers will be assigned to this position.

This position will require you to do the following:

-Arrive by 10:30 AM to begin setup
-Assist with setting up two 10x20 easy‑up tents and one 10x10 tent
-Set up 6‑foot folding tables and chairs as directed
-Unload and organize all packet pickup materials
-Assist with placement of shirt totes and merchandise totes
-Arrange tables with all materials needed for packet pickup operations
-Follow layout instructions provided on site
-Ensure packet pickup stations are fully ready by 12:30 PM
-Communicate progress or issues to the Setup or Packet Pickup Team Lead

This role involves lifting, carrying, standing, and walking during setup. Volunteers should be comfortable working as part of a team in a fast‑paced setup environment.

Location

Crossroads Pregnancy Care
256 Trumbauersville Road
Quakertown, PA 18951

Wednesday Packet Pickup Operations Training

September 30, 2026

Details

Wednesday Packet Pickup Operations Training

Date & Time: Wednesday, 6:30–7:30 PM

This training session prepares volunteers for all packet pickup‑related roles taking place on Friday and Saturday. It provides an overview of event flow, expectations, and coordination between roles to ensure smooth, efficient packet pickup operations.

This training is mandatory for volunteers signed up for any packet pickup, information, fundraising, line management, T‑shirt running, or merchandise pickup roles. Volunteers serving in these positions must also be signed up for and attend this training.

This training will cover the following areas:

-Overview of Friday and Saturday packet pickup flow
-Differences between 1‑Mile, 5K, and Fun Run packet pickup procedures
-Packet pickup check‑in expectations and common scenarios
-Information table responsibilities, including answering participant questions
-Same‑day registration support and line guidance
-Fundraising awareness and proper redirection procedures
-T‑Shirt Running process, including guaranteed vs. extra shirts
-Merchandise pickup flow and coordination with packet pickup
-Paperwork handling and communication between stations
-Customer service expectations and problem‑solving

This session focuses on how all packet pickup‑related roles work together, rather than step‑by‑step instructions for each task. Final role‑specific details and station refreshers will occur on site during the event.

Important Notes:

-This training runs from 6:30 PM to 7:30 PM

-Volunteers who attend this training should not sign up for the Wednesday Packet Pickup & Merchandise Prep task occurring the same evening, as both require dedicated attention

This training is essential to maintaining consistency, efficiency, and a positive experience for participants during packet pickup.

Saturday First Aid Stations

First Aid & Water Station- On Course High Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday First Aid & Water Station – On Course

Arrival Time: Must be checked in and in position by 9:30 AM
Approximate End Time: Around 11:15 AM, pending course clearance

This position supports both medical assistance and hydration for participants on the course during Saturday’s events. This is a combined First Aid and Water Station located on the course near the football field off Mill & 9th Street.

Volunteers will first check in at the Volunteer Check‑In Tent located at the main event site. After check‑in, volunteers will return to their vehicles and drive to the assigned station location. A tent, table, and chairs will already be set up at the site. Water jugs, cups, trash receptacle, medical supplies, radio, and automated external defibrillator (AED) will be delivered to the station; however, volunteers will be responsible for preparing the water station upon arrival.

This station will be staffed by up to three volunteers. At least one registered nurse is required, with two registered nurses preferred. One volunteer may focus primarily on water station setup and water distribution while working closely with the medical staff.

This position will require you to do the following:

-Set up the water station upon arrival, including preparing water and organizing cups
-Provide first aid support to participants as needed
-Monitor participants passing the station and assist anyone who stops for care
-Manage water distribution for participants who wish to grab water without slowing down
-Understand that water will not be ice cold, as this is safer and preferred for runners
-Ensure water cups are regularly filled and available throughout the event
-Collect discarded cups and maintain cleanliness around the station
-Communicate with event leadership via radio as needed
-Remain in place until notified by the Course Marshall Team Leader that the course is clear
-Assist with cleaning up the station when coverage is complete
-Transport smaller station items back to the main area if they fit in your vehicle; event staff will collect larger equipment

This role requires standing for extended periods and working outdoors. This position is critical to participant safety and overall event success.

Location

The Park at 4th
Quakertown, PA 18951

First Aid Tent- Start/Finish Area High Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday First Aid Tent – Start/Finish Area

Arrival Time: 8:00 AM
End Time: 12:00 PM

This position supports the main First Aid Tent located near the start/finish line. Volunteers in this role will provide medical support to participants, spectators, and volunteers throughout the event.

The First Aid Tent will be staffed by registered nurses. At least one registered nurse is required, with two preferred. This tent will be supplied with extensive medical supplies, including automated external defibrillators (AEDs). Radios will also be provided for communication.

This position will require you to do the following:

-Provide first aid assessment and care as needed
-Respond to participants who present themselves for medical support
-Assist with monitoring participant conditions after finishing races
-Communicate with event leadership and course teams via radio as needed
-Maintain organization and readiness within the First Aid Tent
-Remain on station until the event concludes

This role is stationed in one location and will remain open through the conclusion of the event.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Event Tasks

Course Marshal High Priority

You must be 14 or older to volunteer for this task.

October 3, 2026

Details

Saturday Course Marshall – All Events (1‑Mile, 5K & Fun Run)

Arrival Time: 9:00 AM
Active Course Coverage: Approximately 9:45 AM – 11:30 AM

This position supports on‑course safety and participant guidance for all Saturday events, including the 1‑Mile, 5K, and Fun Run. Course Marshals play a critical role in ensuring participants stay on course, intersections are managed safely, and all events run smoothly.
Up to 11 volunteers will serve as Course Marshals and will be stationed at key locations along the course. Some positions will support multiple events as participants move through shared areas of the course at different times.

All Course Marshals must be in their assigned positions and ready by 9:45 AM.

There will be a designated Course Marshal Team Leader who will serve as the primary point of contact for assignments, questions, and updates throughout the event. All Course Marshals will be provided with a safety vest and a radio for communication.

This position will require you to do the following:

-Arrive at 9:00 AM for check‑in, assignment, and final instructions
-Be in your assigned location and ready by 9:45 AM
-Clearly direct participants to ensure they remain on the correct course
-Support participants in the 1‑Mile, 5K, and Fun Run events
-Provide extra guidance and encouragement, especially for younger participants in the Fun Run
-Monitor your area as events overlap and participant flow changes
-Communicate any issues or concerns to the Course Marshal Team Leader
-Remain at your assigned location until cleared by the Team Leader as participant volume decreases

Some Course Marshal locations require adult volunteers. These specific assignments involve temporarily stopping incoming parking lot traffic to allow participants to pass safely.

Volunteers assigned to these locations will be provided with stop signs and additional safety equipment.

Course coverage duration will vary by location. Volunteers assigned farther out on the 5K course may remain in position until approximately 11:15 AM. Volunteers closer to the start area may assist with multiple events as the 1‑Mile, 5K, and Fun Run overlap and flow through shared sections of the course.

This role is very important to the overall success and safety of the event. Course Marshals should be outgoing, attentive, and comfortable giving clear directions and answering basic questions from participants or spectators.

This role is ideal for high school‑aged students and adults. Students looking to earn volunteer hours are encouraged to sign up, and event staff will complete any required school paperwork as needed.

Safety vests, radios, and a course map with assignments will be provided.

Location

The Park at 4th
Quakertown, PA 18951

Course Cyclist High Priority

You must be 15 or older to volunteer for this task.

October 3, 2026

Details

Saturday Course Cyclist – 5K & Fun Run

Arrival Time: 9:30 AM
Approximate End Time: 11:30 AM

Course Cyclists play a key role in guiding participants safely and confidently along the course during Saturday’s events. This position supports both the 5K and the Fun Run and helps ensure participants stay on the correct route from the very start of each race.
We are looking for one to two cyclists total. Volunteers must bring their own bicycle and be comfortable riding at race pace in front of and alongside participants. Familiarity with the course is required.

This position will require you to do the following:

-Arrive by 9:30 AM for check‑in and final instructions
-Provide course guidance for the 5K participants at the start of the race
-One cyclist will serve as the lead cyclist and guide participants through the first loop of the 5K
-Due to the looped course, the lead cyclist will bring participants to the beginning of their second lap, then promptly dismount and walk the bike back toward the main event area so participants do not follow off course
-A second cyclist, if available, will trail behind the main pack to help ensure participants stay on course
-Assist with leading the Fun Run participants through their one‑loop course
-For the Fun Run, one cyclist will ride ahead while another cyclist follows behind to ensure no participants are left behind
-Provide visibility and guidance for younger participants
-Communicate with event leadership if any issues arise

Parents will maintain a clear line of sight throughout the Fun Run course, but Course Cyclists provide an added layer of guidance, safety, and reassurance.

This role is ideal for confident, experienced cyclists who are comfortable riding around runners and walkers, dismounting quickly, and walking a bike when needed. This position is active and requires both riding and walking during the event.

This role is ideal for high school‑aged students and adults. Students looking to earn volunteer hours are encouraged to sign up, provided they have strong bike handling skills and are comfortable in a fast‑moving environment. Event staff will complete any required school paperwork as needed.

Location

The Park at 4th
Quakertown, PA 18951

5K & Fun Run Finisher Medal Distribution Medium Priority

You must be 13 or older to volunteer for this task.

October 3, 2026

Details

Saturday 5K & Fun Run Finisher Medal Distribution

Arrival Time: 10:30 AM
Approximate End Time: After completion of the Fun Run, around 11:30 AM

This position supports finisher medal distribution at the finish line for both the 5K and the Fun Run on Saturday. Volunteers in this role help celebrate participants as they cross the finish line and play an important part in creating a positive race‑day experience.

Up to four volunteers will be assigned to this role. Volunteers should arrive early so they are in position before the fastest runners begin finishing the 5K.

This position will require you to do the following:

-Check in at the Volunteer Check‑In Tent upon arrival
-Proceed to the finish line area and prepare for medal distribution
-Be in position by 10:30 AM, as the fastest 5K participants may finish shortly after
-Stand at the finish line with medals draped over both arms
-Hand a finisher medal to each participant as they cross the finish line wearing a race bib
-Ensure finisher medals are only distributed to participants with visible race bibs
-Understand that the 1‑Mile Stroll does not include finisher medals, as this event does not use race bibs
-Remain upbeat, encouraging, and congratulatory as participants finish

This role will remain active until the final 5K participant crosses the finish line. As the 5K concludes, volunteers will transition to preparing for the Fun Run.

Fun Run Medal Distribution:

-The Fun Run will begin at 11:15 AM
-The Race Director will assess the remaining supply of 5K finisher medals
-Whenever possible, remaining 5K medals will be used as fun run finisher medals
-Fun Run medals will be distributed in the same celebratory manner as the 5K
-If additional medals are needed, Fun Run medal stock will be used only as required

This role involves standing for extended periods and working in a high‑energy environment near the finish line.

This role is ideal for both middle & high school‑aged students and adults who are outgoing, enthusiastic, and enjoy cheering others on. Students looking to earn volunteer hours are encouraged to sign up, and event staff will complete any required school paperwork as needed.

Location

The Park at 4th
Quakertown, PA 18951

Post Race Snack & Hydration Stand Low Priority

You must be 13 or older to volunteer for this task.

October 3, 2026

This volunteer task is full.

Details

Saturday Post‑Race Snack & Hydration Stand

Arrival Time: 9:00 AM
Approximate End Time: After post‑race distribution concludes, around 11:45 AM

This position supports the Post‑Race Snack and Hydration Stand for participants following the completion of the races. Volunteers in this role help ensure participants have easy access to food and drinks as they finish and cool down.

Up to two volunteers will be assigned to this role. This position focuses on setup, restocking, and general maintenance of the snack area throughout the post‑race period.

This position will require you to do the following:

-Arrive at 9:00 AM to begin setting up the snack stand
-Arrange and restock post‑race snacks including granola bars and bananas
-Set bottled water into tubs under the table with ice
-Monitor water levels and ensure tubs remain stocked
-Prepare and maintain hydration jugs with powdered Gatorade mix
-Refill Gatorade jugs as needed throughout the post‑race period
-Pre‑fill Gatorade cups when appropriate, weather and conditions permitting
-Adjust setup as needed if insects become an issue, using best judgment to keep food and -drinks accessible and sanitary
-Keep the snack area clean and organized

Chairs can be provided for this position, and volunteers may sit when participant traffic allows.
This role does involve standing and light lifting during setup and restocking.

This role is ideal for high school‑aged students and adults. Students looking to earn volunteer hours are encouraged to sign up, and event staff will complete any required school paperwork as needed.

Location

Univest Performance Center
Quakertown, PA 18951

Warm-up Instructor Low Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday Warm‑Up Instructor

Arrival Time: 9:20 AM
Warm‑Up Session Time: 9:30 AM – 9:50 AM

This position supports the pre‑race warm‑up for participants prior to the first scheduled event. The Warm‑Up Instructor will lead an engaging group warm‑up near the main event area to help participants prepare safely and confidently for the race.

This position will require you to do the following:

-Arrive by 9:20 AM to check in and prepare
-Lead a group warm‑up session near the main event area
-Conduct a 20‑minute warm‑up from 9:30 AM to 9:50 AM
-Ensure the warm‑up concludes in time for participants to disburse and line up for the 10:00 AM event
-Create an energetic, welcoming, and inclusive atmosphere for participants of all abilities

This role is active and will involve standing and demonstrating movement throughout the session. The Warm‑Up Instructor works closely with the Race Director to ensure timing and location align with overall event flow.

Location

The Park at 4th
Quakertown, PA 18951

Trophy Table & Awards Support High Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday Trophy Table & Awards Support
Arrival Time: 11:00 AM
Awards Ceremony Time: 11:30 AM
Approximate End Time: After completion of the awards ceremony
This position supports the setup and operation of the Trophy and Awards Table for the post‑race awards ceremony. This role is intended for the Executive Director and Board President and exists to clearly outline where to be, when to be there, and what responsibilities are involved.
The awards ceremony is scheduled to begin promptly at 11:30 AM, immediately following the conclusion of the Fun Run.
This position will require you to do the following:

Arrive by 11:00 AM to assist with setting up the awards table
Ensure tables are positioned and ready for the ceremony
Lay out trophies and awards neatly and in the correct order
Verify awards are organized according to the ceremony sequence
Review the awards order and flow with the Race Director
Be present at the Trophy Table throughout the awards ceremony
Assist with distributing awards as directed

Awards Ceremony Flow:

The Race Director will provide instructions prior to the start of the ceremony
Awards will be presented in a predetermined order, which will be reviewed on site
The ceremony will begin promptly at 11:30 AM

This role is stationary and requires organization, attention to detail, and readiness to assist as award categories are announced.

Location

The Park at 4th
Quakertown, PA 18951

Volunteer Coordinator High Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday Volunteer Coordinator

Arrival Time: 6:00 AM
Approximate End Time: 12:30 PM

The Volunteer Coordinator supports overall volunteer flow on race day and works closely with the Volunteer Check‑In station and the Race Director. This is a floating role focused on directing volunteers, supporting team leaders, and ensuring all volunteer positions are properly staffed and supported throughout the event.

This position allows the Volunteer Check‑In station to remain staffed while volunteers are escorted to their correct locations and connected with their team leaders.

This position will require you to do the following:

-Arrive at 6:00 AM to review volunteer assignments and event layout
-Escort volunteers to their assigned locations after they have checked in
-Connect volunteers directly with their team leaders
-Serve as a floating support resource across volunteer stations
-Check in with stations throughout the day to ensure staffing is sufficient
-Identify gaps, overwhelmed areas, or volunteer needs
-Answer general questions or route issues to the appropriate team leader
-Report any concerns or staffing issues to the Race Director
-Assist the Volunteer Check‑In station with food, coffee, or logistics during slower periods
-Continue circulating until the conclusion of the event at approximately 12:00 PM

Leader & Preparation Requirement:

-The Volunteer Coordinator is required to attend the venue walkthrough meeting during the week of the event
-This meeting will review venue layout, station locations, volunteer flow, and leadership expectations
-Attendance ensures the coordinator can confidently escort volunteers and answer layout‑related questions on race day

This role requires strong communication skills, confidence interacting with a wide range of volunteers, and the ability to stay organized while moving between multiple locations.

Location

The Park at 4th
Quakertown, PA 18951

Fun Run Line Assistance Medium Priority

You must be 13 or older to volunteer for this task.

October 3, 2026

Details

Saturday Fun Run Line Assistance

Arrival Time: Approximately 11:10 AM
Approximate End Time: After Fun Run start, around 11:20 AM

This position supports lining up participants for the Fun Run prior to the start of the race. Volunteers in this role help ensure a safe, organized, and positive start experience for participants, especially younger runners.

Up to two volunteers will be assigned to this role. This is a short‑duration task focused on preparation and safety before the Fun Run begins.

This position will require you to do the following:

-Head to the Fun Run starting line when directed by the race announcer
-Assist children with lining up at the start line
-Help ensure participants have enough personal space by encouraging arms‑out spacing
-Arrange older children toward the front of the start line
-Arrange younger children and participants running with parents toward the back
-Remind older children to start carefully and be mindful of others as the race begins
-Help create a calm, safe, and organized start so participants are not trampled or crowded

Once the Fun Run begins, this role is complete.

This task is brief, lasting approximately 10 minutes, and is ideal for volunteers looking for a short time commitment.

This role is ideal for middle school‑aged and high school‑aged students with an outgoing personality who are comfortable speaking up and helping younger children feel confident. Students looking to earn volunteer hours are encouraged to sign up, and event staff will complete any required school paperwork as needed.

Location

The Park at 4th
Quakertown, PA 18951

Race Announcer High Priority

October 3, 2026

Details

This position has already been assigned.

Location

The Park at 4th
Quakertown, PA 18951

Post-Abortion Recovery Group Tent High Priority

You must be 18 or older to volunteer for this task.

October 3, 2026

Details

Saturday Post‑Abortion Recovery Group Tent

Arrival Time: 7:30 AM
Setup Complete By: 8:00 AM
Approximate End Time: 12:00 PM or agreed‑upon time with Mel

This position supports the Post‑Abortion Recovery Group Tent at the event. This tent will function similarly to a vendor booth and will be staffed exclusively by members of the Post‑Abortion Recovery Group committee.

This position will require you to do the following:

-Arrive by 7:30 AM to begin setup
-Provide and set up your own tent
-Utilize the one table and chairs provided by the event
-Set up materials so the tent is ready by 8:00 AM when packet pickup opens
-Provide information and resources to participants and attendees throughout the event
-Staff the tent during packet pickup and race activities
-Maintain organization and a welcoming appearance at the tent
-Coordinate breakdown timing with Mel as needed
-Remain on site until approximately 12:00 PM or an agreed‑upon departure time

Volunteer Eligibility Requirement:

Volunteers signing up for this role must be members of the Post‑Abortion Recovery Group committee
This position is not open to general event volunteers

All materials, signage, and resources for this tent are provided by the group staffing it.

Location

The Park at 4th
Quakertown, PA 18951

Volunteer Check-In & Volunteer Hospitality

You must be 18 or older to volunteer for this task.

October 3, 2026

This volunteer task is full.

Details

Saturday Volunteer Check‑In & Volunteer Hospitality

Arrival Time: 6:00 AM
Approximate End Time: After final volunteer check‑in and food service, around 12:30 PM

This position supports volunteer check‑in and volunteer hospitality throughout race day. The Volunteer Check‑In person will remain stationed at the Volunteer Tent and serves as the first point of contact for all volunteers arriving on site.

This role works closely with the Volunteer Coordinator to ensure volunteers are checked in efficiently and directed to the correct locations.

This position will require you to do the following:

-Arrive at 6:00 AM to prepare the Volunteer Check‑In area
-Check volunteers in using the Race Day Check‑In app
-Reference a provided spreadsheet to track arrival times and assignments
-Provide volunteers with any needed instructions or materials
-Coordinate with the Volunteer Coordinator to ensure volunteers reach their assignments
-Manage volunteer food and drinks located at the Volunteer Check‑In tent
-Prepare and set out coffee and food items for volunteers
-Monitor volunteer food supplies and restock as needed
-Assist with hospitality needs throughout the morning

Volunteer Food & End‑of‑Event Support:

-Coordinate volunteer food service so volunteers can eat during the awards ceremony
-Assist with picking up pre‑ordered pizza, if needed
-Ensure food is available before breakdown begins so volunteers can eat before leaving

This role is primarily stationary and requires organization, comfort with technology, and the ability to multitask during peak arrival times.

Location

The Park at 4th
Quakertown, PA 18951

Saturday Raffle Engagement & Ticket Collection Low Priority

You must be 13 or older to volunteer for this task.

October 3, 2026

Details

Saturday Raffle Engagement & Ticket Collection

Arrival Time: 7:30 AM
Shift Duration: 7:30 AM – 11:15 AM

This position supports raffle ticket engagement and ticket collection during Saturday packet pickup and pre‑race activities. Volunteers help ensure participants understand the raffle process and feel confident entering their tickets.

This position will require you to do the following:

-Staff the raffle ticket area during Saturday packet pickup
-Encourage participants to submit raffle tickets into the ticket boxes
-Remind participants to take a photo of all their tickets before placing them into the boxes
-Explain that the photo can be used as proof if their ticket number is selected
-Help participants understand the different raffle prizes available
-Encourage participants to stay through the awards ceremony when raffle winners will be announced
-Answer basic raffle‑related questions as needed

This role is a great fit for volunteers who enjoy engaging with participants and creating excitement around the event.

Location

The Park at 4th
Quakertown, PA 18951

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