Race Day Information

Our race day guidebook is a completely digital, interactive guide on our website. Visit here to start your relay.

The must-have items for race day are in your manila envelope that will be picked up at the Welcome Reception – including your vehicle hangtag, bibs, and safety pins. You will get your timing chip on Saturday morning. Shirts, medals, and swag for the whole team, including driver package shirts, are located in the large section of the bag. 

Open Roads Course

This is an open roads course.  Stay alert and run against traffic unless otherwise directed by course signage, our staff, or volunteers. The course will take place on open roads and will primarily utilize existing sidewalks and greenways. Because portions of the route run through urban areas, runners should expect stops at traffic signals, stop signs, and railroad crossings, as well as possible delays on bridges. There will be no road closures. 

Hydration Requirement 

Reminder: All runners should carry their own hydration while running, as there are no water stations on the course. We recommend wearing a hydration pack or carrying a hand-held bottle if you need water while running. Hydration packs may be required if temperatures or humidity reach elevated levels. We recommend that teams have a 5-gallon water cooler or gallon water jugs in the vehicle. 

Vehicle Hangtags

Your vehicle hangtag must be displayed on your vehicle’s rearview mirror for the entirety of the race to get into the designated lots along the course. Only one team vehicle is allowed in the parking lots. 

Safety Gear Requirement

Safety equipment, including a reflective vest, headlamp, and a rear-facing blinking LED light, is required for all runners who run before 7:30 am or after 6:30 pm, or in inclement conditions such as rain or fog. 

Starting Line

Please arrive no more than 25 minutes before your scheduled start time. Your first runner should collect your timing chip from the Check-in Station and can proceed to the Starting Line when their start wave is announced.  There are no rolling starts, so please start at your exact time. Timing chips will be exchanged between active runners at each transition.

Bibs

Active runners must wear a bib while on the course. Your bib also includes a detachable coupon for your free beer at the finish line celebration.  Safety pins are in your team packet for your convenience.  

Food and Hydration

Bring enough food and water for your entire team for the full day. It is important that your team van is well-stocked.  This is a pack-in/pack-out event. Please place all garbage in the provided trash bag. A large dumpster will be available at the finish line if needed. 

RaceJoy

We recommend using the RaceJoy app to track your runners’ arrival and ensure they do not get lost along the course.  We can track all runners who carry their phones and use the app, helping to find lost runners. IF YOU ARE WORRIED ABOUT GETTING LOST, THEN PLEASE CARRY YOUR PHONE WHILE YOU RUN.

Medals

Medals for each team member are in your bag, so you can place them on your teammates as they finish their final leg of the relay!  Have a blast out there and stay safe!!!

Pack-In/Pack-Out

Ville to Ville is a pack-in/pack-out event. All teams will receive a trash bag in their team packet and can dispose of all trash in the dumpster at the finish line if needed. 

Finish Line Celebration

Bring Cash if you want to purchase any alcoholic beverages. There will be an ATM on site. The finish line celebration will be a lively event. Feel free to bring blankets or camping chairs. Make sure you stay for an amazing sunset around 6:35pm. Award winners will be announced via text message as soon as possible.  Awards can be claimed at the Gear Tent at the finish line until 8:00 pm, or you can email info@villetovillerelay.com to arrange a Charleston pickup on Sunday morning.