Mayfaire 5k - presented by MIDFLORIDA Credit Union

Sat., May 8, 2021 • 7:00 PM • Lake Mirror • Lakeland, FL Lakeland, FL 33801 US

Find Your Category

On the Course

Course Monitor - Start Line

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

Runners will be assigned a specific corral based on their estimated finish time and may need assistance finding the correct location (they will be marked). Any participant with a stroller needs to start at the back, regardless of corral assignment.

After all the participants have crossed the start line, assist with breaking down and cleaning up the start area.

Location

Lake Mirror - Starting Area

Course Monitor - Lake Ave

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

Provide on-course direction for participants and use your voice to cheer them on and let them know you are glad that it is them and not you toughing it out over the Mayfaire 5k race. Your official volunteer shirt means you are in charge and are one of many people who have selflessly volunteered to make the Mayfaire 5k happen. Don't be surprised if a racer huffing and puffing past you takes time to say thanks, because every racer understands and appreciates the importance of having a safe and accurate race course - made possible by having awesome course monitors. Duties include a proper understanding of the course, being able to stop pedestrians and/or traffic while runners cross.

Move street closed barricades on Orange, Lake & Lemon when roads reopen. Assist with break down and clean up of start area. Speak with the Volunteer Coordinator for any additional assignments before checking out.

Location

Lake & Rose
Fire Station Parking
Lake Mirror Parking (2)
Lake & Lemon

Course Monitor - Orange St

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

You will need to attend a ZOOM meeting in the week prior to the race to receive additional details for the assignment.

Provide on-course direction for participants and use your voice to cheer them on and let them know you are glad that it is them and not you toughing it out over the Mayfaire 5k. Your official volunteer shirt means you are in charge and are one of many people who have selflessly volunteered to make the race happen. Don't be surprised if a racer huffing and puffing past you takes time to say thanks, because every racer understands and appreciates the importance of having a safe and accurate race course - made possible by having awesome course monitors.

Duties include a proper understanding of the course, being able to stop pedestrian and/or traffic while runners cross. Keep runners on the course. May have to stand for a long time, as you'll be in position until the street is clear of runners and reopened by the police.

Speak with the Volunteer Coordinator for any additional assignments before checking out.

Location

Orange & Lake
Orange & Iowa
Orange & Massachusetts

Course Monitor - Lake Morton

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

Properly set cones to direct runners to & from Iowa or Success, and then reset cones for the Mayfaire Art Festival.

Provide on-course direction for participants and use your voice to cheer them on and let them know you are glad that it is them and not you toughing it out over the Mayfaire 5k. Your official volunteer shirt means you are in charge and are one of many people who have selflessly volunteered to make the race happen. Don't be surprised if a racer huffing and puffing past you takes time to say thanks, because every racer understands and appreciates the importance of having a safe and accurate racecourse - made possible by having awesome course monitors.

Duties include a proper understanding of the course, being able to stop pedestrian and/or traffic while runners cross. Keep runners on the course. May have to stand for a long time, as you'll be in position until the street is clear of runners and reopened by the police.

Speak with the Volunteer Coordinator for any additional assignments before checking out.

Location

Lake Morton & Iowa
Lake Morton & Success

Course Monitor - Success

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

You will need to attend a ZOOM meeting in the week prior to the race to receive additional details for the assignment.

Provide on-course direction for participants and use your voice to cheer them on and let them know you are glad that it is them and not you toughing it out over the Mayfaire 5k. Your official volunteer shirt means you are in charge and are one of many people who have selflessly volunteered to make the race happen. Don't be surprised if a racer huffing and puffing past you takes time to say thanks, because every racer understands and appreciates the importance of having a safe and accurate race course - made possible by having awesome course monitors.

Duties include a proper understanding of the course, being able to stop pedestrian and/or traffic while runners cross. Keep runners on the course. May have to stand for a long time, as you'll be in position until the street is clear of runners and reopened by the police.

Speak with the Volunteer Coordinator for any additional assignments before checking out.

Location

Success & Riggins
Success & Ridgewood
Success & Frank Lloyd Wright
Success & Charles
Success & Finney
Success & Patterson
Success & Park

Course Sweeper

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

You will need to attend a ZOOM meeting in the week prior to the race to receive additional details for the assignment.

No one ever wants to be last. But someone always is – the sweeper. Volunteers are an integral part of any race, and one of the most important roles is that of the sweeper. These are the people who follow the last racer. Their job is multi-faceted and super important. And super rewarding. Not only do you help ensure the safety of the racers, but you get to share in the experience and play a part in helping people do something they weren’t sure they could do!

Sweepers can help ensure injured racers receive proper care in a timely manner. The sweepers should carry some sort of communication device (cell phone with the race director's and volunteer coordinator's numbers). Please call 911 for life-threatening emergencies before calling race personnel. It is important that you are familiar with the course and have a good idea where you are on the course at all times. In case of an emergency, the sweeper should stay with the injured runner and wait for help, or try to reach the nearest aid station together.

Sweepers arriving at an aid station is the signal to those volunteers that they can shut down and leave. This is also true for the finish line; the sweepers’ arrival indicates that all runners are in BUT the sweeper should not release course monitors on side streets because the entire street needs to wait to reopen until all runners are clear.

Another aspect to sweeping is to motivate and reassure the last runner(s). Every runner is different so when coming up on the last racer, talk with them. Ask them whether or not they need company and how they are feeling. Some runners do not want the sweepers running right behind them because it makes them feel rushed and self-conscious. In that case, give them space. Other times, they are having a hard day and need the company. In those situations, feel free to chat with them. If the final runners are getting close to a time cut-off, you can make them aware and let them know what kind of pace/effort is required to avoid a DNF. Again, be familiar with the course. Runners often ask you how far the next aid station is or details on the course and they appreciate it when you have the answers.

Speak with the Volunteer Coordinator for any additional assignments before checking out.

Race Village

Food Service - Prep

You must be 16 or older to volunteer for this task.

May 8, 2021

Details

FOR YOUR SAFETY YOU WILL NEED TO WEAR A MASK FOR THIS TASK.
You will need to attend a ZOOM meeting in the week prior to the race to receive additional details for the assignment.

Must be able to lift 30 lbs. Haul and prep water bottles and pre-packaged snacks for distribution by Food Service - Serve team.

Food Service - Serve

You must be 16 or older to volunteer for this task.

May 8, 2021

Details

FOR YOUR SAFETY YOU WILL NEED TO WEAR A MASK FOR THIS TASK.
You will need to attend a ZOOM meeting in the week prior to the race to receive additional details for the assignment.

There will be one volunteer for water distribution and one volunteer for pre-packaged snack distribution. Runners will not be allowed to self serve.

Location

Lake Mirror Auditorium

Finisher Helping Hands/Cheer Squad

You must be 14 or older to volunteer for this task.

January 2, 2021

Details

Great for Groups! Be the first to greet the runners when they finish their journey as they cross the finish line. We need your help in the following areas:

Medals: Reward the runners by giving them their hard-earned medal. Duties include unwrapping medals and organizing on tables

Water distribution: Hand weary runners cups of water. Duties include setting up & restocking cups & filling with water.

Crowd Control: The runners are happy to be done. Some are waiting for their friends/family to cross. But we need to make sure everyone can get through so we don't have a back-up of runners waiting to cross the finish line. Duties include keeping runners moving efficiently through the chute, directing runners to the post-race area where they can wait for loved ones, grab a snack and relax.

Location

Lake Mirror Promenade Post Race Area

Post Race Shirt Exchange

You must be 16 or older to volunteer for this task.

May 8, 2021

Details

Relocate shirt distribution location to shirt exchange location and exchange shirts based on availability. Pack up remaining shirts for storage at end of shift.

Location

Lake Mirror Auditorium - Post Race Food, Shirt Exchange & Cleanup

Start Line Announcer

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

Pre-race announcements at Starting Line from 6:15-7:30, then move to the finish area to remind participants to leave the area immediately.

Location

Announcer Stations

Runner Recovery Zone

May 8, 2021

Details

Remind runners to leave the finish area immediately and direct them to the post-race bottled water and pre-packaged snacks.

Speak with the Volunteer Coordinator for any additional assignments before checking out.

Volunteer Coordinator

You must be 21 or older to volunteer for this task.

May 8, 2021

Details

Volunteers #makeithappen and while they don't earn a finisher medal for their effort they are the heart & soul of every event creating an exciting, safe, and rewarding experience for our participants.

With so many volunteers and so many roles/responsibilities, each race needs a coordinator to help get all the of who, what, where, when, why questions about a race answered and get everyone to the right spot on time.

If you are a take-charge individual and love being part of a project from start to finish, this is the role for you! Duties include working closely with the race planning committee and race director, communicating with the volunteers, ensuring information is dispersed in a timely manner, and ensuring all volunteers check-in, show up at their assigned location on time, and check out for each shift.

Volunteer coordinators are required to complete the Safe Sport Act Training, and attend race planning committee meetings as necessary for the race they are coordinating.

Course Set Up & Tear Down

Load Equipment for Start & Finish Areas + Water Stop

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

Load equipment for the race venue. Need to be able to lift 50 lbs. Be prepared to be sweaty & dirty.

Location

Edgewood Mini Storage

Setup Race Venue

May 8, 2021

Details

You will need to attend a ZOOM meeting in the week prior to the race to receive additional details for the assignment.

Set Up Start and Finish Line - setup will be different due to new health and safety guidelines.

Location

Start Line - S. Lake Ave. & Orange Street
Finish Line - Lake Mirror Promenade

Setup Corrals for Social Distancing

May 8, 2021

Details

You will need to attend a ZOOM meeting in the week prior to the race to receive additional details for the assignment.

Lake Ave and Orange St will be used to spread runners out per the 6 ft social distancing guidelines. Cones will be used to designate the 6 ft spacing along one side of the street. Some cones will need to be labeled with the corral assignment so runners can find where to line up.

Load Course Marking Supplies

You must be 18 or older to volunteer for this task.

May 7, 2021

Details

Assist Course Manager to pick up chalk, cones & signage

Location

LRC Storage Shed

Mark, Set up & Pick up Course

You must be 18 or older to volunteer for this task.

May 8, 2021

Details

Use USATF Course Certification Map & RRCA guidelines to chalk directional arrows and set out cones to direct runners.

Location

Mayfaire Course Marking

Load UHaul After Race & Return Equipment to Shed

May 8, 2021

Location

Edgewood Mini Storage

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