• Aid Stations
• Course Marshall
• Finish Line / Timing Chip Removal
• Food Prep (Race Day)
• Lead Bike(s) for 5K & 15K
• Packet Pick-up
• Traffic & Parking
• Race Clean-Up
• Race Day Registration: Bib, Timing Chip & Giveaway Distribution
• Race Day Setup
• Race Site - Misc
• Race Timing

Aid Station #1

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January 11, 2025

7:00 am CST - 10:30 am CST (At least 6 more needed)

Volunteer

Details

Serves both 5k and 15k course. Runners from both races will pass this aid station outbound and return on both courses. Hand out water/Gatorade, pick up cups, bag trash and encourage/cheer on runners.

Location

Parking is at end of Hood Ln. Aid Station Near Hood at .75 mile mark on West Loop. Map can be found on race website

Aid Station #2

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January 11, 2025

7:30 am CST - 10:00 am CST (At least 7 more needed)

Volunteer

Details

Set up tables and drinks. Hand out water/gadorade, pick up cups, bag trash and encourage/cheer on runners. First expected runner around 8:30 am. Runners will pass aid station outbound and return-will have runners going in two directions at same time (outbound on cement trail/returning on road).

Location

Off Snakey Lane near 2.25 mark on West Loop. Map can be found on race website

Aid Station Supplies Delivery/Pick-up

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January 11, 2025

6:30 am CST - 11:00 am CST (At least 1 more needed)

Volunteer

Details

Deliver Supplies to Aid Stations Before Race

Course Marshall

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January 11, 2025

7:30 am CST - 11:00 am CST (At least 6 more needed)

Volunteer

Details

Assist with markers for race course. Provides course guidance to all race participants. Will be set up at various locations around both courses.

Location

On the Course.

Finish Line/Timing Chip Removal

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January 11, 2025

8:00 am CST - 11:00 am CST (At least 3 more needed)

Volunteer

Details

Remove timing chips after participants cross finish line and run chips to chip table.

Location

Finish line

Food Table

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January 11, 2025

6:00 am CST - 8:30 am CST (Full)

This volunteer task is full.

Details

Prep food & beverages (for racers), set-up and replenish, as needed

Location

Clubhouse

Lead Bike

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January 11, 2025

7:30 am CST - 9:00 am CST (Full)

This volunteer task is full.

Details

Lead Bike for both races

Location

Start line

Packet Pick-up - Wednesday Medium Priority

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January 8, 2025

1:30 pm CST - 4:00 pm CST (At least 2 more needed)

4:00 pm CST - 6:00 pm CST (At least 2 more needed)

Volunteer

Details

Distribute race packets, bibs, check in runners on app, hand out items, register runners if not preregistered.

Location

Trailhead Running Supply
2600 Lakeside Parkway, Suite 140
Flower Mound, TX 75022

Packet Pick-up - Thursday Medium Priority

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You must be 21-99 years old to volunteer for this task.

January 9, 2025

2:30 pm CST - 5:30 pm CST (At least 2 more needed)

5:30 pm CST - 8:00 pm CST (Minimum met, 1 spot remaining)

Volunteer

Details

Pass out packets (race giveaway and bibs) to pre-registered racers and those registering on-site (via Run Signup).
Packet pickup starts at 3:00 but first shift please be there at 2:30 to be ready to start at 3:00 (runners line up early!).

Location

Hop and Sting Brewing Company
906 Jean St
Grapevine, TX 76051
(817) 488-2337

Packet Pick-up - Friday

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January 10, 2025

10:00 am CST - 12:00 pm CST (At least 1 more needed)

12:00 pm CST - 2:00 pm CST (At least 1 more needed)

2:00 pm CST - 4:00 pm CST (At least 2 more needed)

4:00 pm CST - 6:00 pm CST (At least 2 more needed)

Volunteer

Details

Pass out packets (race giveaway and bibs) to pre-registered racers and those registering on-site (via Run Signup).

Location

Bear Creek Running Company
101 Town Center Ln Suite 115
Keller, TX 76248
(817) 337-0950

Parking

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January 11, 2025

5:30 am CST - 8:00 am CST (At least 6 more needed)

Volunteer

Details

Direct cars to parking lots(s) and specific parking spots.

Location

Clubhouse

Race Cleanup

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January 11, 2025

9:30 am CST - 11:30 am CST (At least 4 more needed)

Volunteer

Details

General race clean up of Clubhouse area. Collecting food items to discard, race debris, and picking up miscellaneous items. Moving club items back to the clubhouse and shed and general breakdown of the race after awards.

Location

Clubhouse

Bib Distribution - Pre-Registered Runners

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January 11, 2025

6:00 am CST - 7:45 am CST (At least 2 more needed)

Volunteer

Location

Grassy area next to Clubhouse

Chip Distribution - Pre-Registered Runners

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January 11, 2025

6:00 am CST - 7:45 am CST (At least 2 more needed)

Volunteer

Location

Grassy area next to Clubhouse

Giveaway Item Distribution

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January 11, 2025

6:00 am CST - 7:45 am CST (At least 1 more needed)

Volunteer

Location

Grassy area next to Clubhouse

Race Day Registration

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January 11, 2025

6:00 am CST - 7:45 am CST (At least 2 more needed)

Volunteer

Details

Assist Race Day registrants, distribute bibs, and direct to chip table

Location

Clubhouse

General Race Set-Up

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January 11, 2025

5:00 am CST - 7:30 am CST (At least 6 more needed)

Volunteer

Details

Assist with setting up tables and tents inside and outside clubhouse.

Location

Clubhouse

Trail Angel Medium Priority

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January 11, 2025

7:00 am CST - 11:00 am CST (At least 1 more needed)

Volunteer

Details

Bicycle (walk, run) the entire course race morning before the start. Pick up or clear the course of obstructions, trash, dog “gifts”. After the race ride the course to pick up cups wrappers, anything left over from the race.

Location

Entire race course

Awards Set-up/Distribution

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January 11, 2025

7:45 am CST - 11:30 am CST (At least 1 more needed)

Volunteer

Details

Set up table and organize awards for award presentation

Location

Clubhouse

First Aid Responder

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At least 1 more volunteer needed.

Volunteer

Details

Be available to assist in any medical emergencies that may arise

Greeter - Direct Runners

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January 11, 2025

6:00 am CST - 8:00 am CST (At least 1 more needed)

Volunteer

Details

Meet runners and direct to either same day registration table or pre-registered table

Location

Front of clubhouse

Membership & Club Info Table

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January 11, 2025

7:00 am CST - 10:00 am CST (At least 1 more needed)

Volunteer

Details

To provide participants information about joining our club and the benefits.

Photographer

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Minimum met, 1 volunteer spot remaining.

Volunteer

Location

Finish line

Race Day Floater

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January 11, 2025

6:00 am CST - 11:00 am CST (At least 1 more needed)

Volunteer

Details

Help fill in with tasks as needed

Location

Clubhouse

Sound System Set-up and Emcee

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January 11, 2025

6:00 am CST - 11:00 am CST (At least 1 more needed)

Volunteer

Details

Set up sound system, microphone, and speakers. Make general announcements and announce award winners.

Location

Clubhouse

Race Timing

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January 11, 2025

6:00 am CST - 11:00 am CST (Minimum met, 2 spots remaining)

Volunteer

Details

Data entry race registration and posting of race results. Ensure set-up of timing system, movement of mats, and finalize results.

Location

Clubhouse