• Designate a team captain
• Host initial planning meeting to:
  • Set goals: number of registrants, $$$ raised, miles walked/run
  • Make key decisions: additional booth equipment, coupon code, everyone registers individually or coordinator registers via spreadsheet upload?
  • Determine roles and responsibilities: for staff, board members, youth
  • Decide registration policy: if applicable, who will get complimentary registrations and what is policy for paying for staff or youth registrations?
  • Plan for employee and board engagement: how should stakeholders participate? Who will run,
    fundraise, volunteer?
  • Determine programming: will youth be involved? Incorporate fitness training to after school
    program or staff wellness program?
  • Summer events: contact us to find out if we can bring the Peace Mobile or help promote in other
    ways
  • Set dates for communications and training: how will you inform stakeholders of opportunity,
    goals and progress and make the most of the race from a participation and fundraising
    perspective?
  • Create incentives: how will you motivate people to participate and acknowledge those who go
    beyond expectations?

Tip: find someone who really loves the project who can be your ambassador. Think about networks you can engage – board, donors, staff, youth, etc.

Register at  Customize your organization’s and set up your own personal fundraising pages.

• Draft and share “reason why we run” and solicitation “templates” to share with stakeholders.
• Highlight early bird pricing / $35 through January 1st, then $50 through day of race
• Contact Emily via email (see button below!) for group registration assistance if needed
• Invite stakeholders to join the race, fundraise or volunteer: email registration/fundraising link
• Highlight the race on your website with a link to the registration page
• LIKE our Facebook page, Join our Facebook Event SHARE our social media posts

• Meet with team captain to review strategy
• Start posting information about progress to goals and thank everyone who donates
• Major push for donations and incentives you have chosen
• Communicate with stakeholders about progress and highlight accomplishments
• Reserve booth space, determine table, chair, tent rental needs and register for them online by May 16th at the latest! Remember, booths are available on a “first come, first served” basis.

• Continue outreach
• Determine if transportation is needed and make arrangements if necessary
• Ready info sheets/handouts, signage and organizational t-shirts for distribution
• Update progress towards fundraising goal, make last call fundraising requests
• Complete group registration waiver forms, if applicable

PACKET PICK UP

Grab your shirt and race bib ahead of the RAGV!

Fleet Feet - South Loop on Monday, 6/1

150 W Roosevelt Rd, Chicago, IL 60605

Anytime from 2 - 7 PM 

A personalized packet pick-up QR code has been emailed to participants from email address: <noreply@email.onrsu.com>. You can pick up your packet without this code, but it's great to have it ready!

*Day-of packet pick-up is also available for emergencies and last-minute registrations from 4:30pm-6:15pm at the race site in Upper Hutchinson Field, Grant Park, Chicago. Picking up on 6/1 from Fleet Feet South Loop will allow participants to skip day-of lines and enjoy the full experience of the RAGV.

• Fundraising site will be open through June 30th
• Send thank you notes to donors and participants
• Report race highlights in newsletters, social media, website
• Make and share notes on ideas for improvement next year