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PRE-RACE VOLUNTEER OPPORTUNITIES

Set-Up For Packet Pick-Up/Registration

At least 8 more volunteers needed.

Details

8 volunteers are needed to help set-up for packet pick-up and registration. Tasks include organizing t-shirts, hanging signs, and assisting the timing company as needed. Some lifting needing.
Time Needed: 3:00pm-6:00pm
Date: November 26, 2019

Location

Gallatin County Fairgrounds, Building #1

Packet Pick-Up/Registration

November 27, 2019

Details

Packet Pickup will be on Wednesday, November 27th from 7:00 am – 7:00 pm. This involves directing participants to the correct registration lines, ensuring that each participant receives their shirt and their race packet, and also helping address questions and concerns. We need 8-10 volunteers for each shift. Refreshments for volunteers will be provided. A smartphone is handy, we will be checking in runners using RunSignUp's RaceDay Check-In App. Please download ahead of time. The last shift goes until 8-8: 30 pm and will entail clean-up. Thank you!

Location

Gallatin County Fairgrounds, Building #1

Set-Up at MOR High Priority

At least 8 more volunteers needed.

Details

8-12 Volunteers are needed to help set-up on Wednesday before the race. Tasks include setting up the big tent, (placing tables, sponsor banners inside the tent) and helping place course flagging along the Museum parking lot.
Time needed 12:00pm-3:00pm
Date: November 27th, 2019

Location

Museum of the Rockies Grounds

RACE DAY VOLUNTEER OPPORTUNITIES

Traffic Control

At least 8 more volunteers needed.

Details

We need help directing people to parking lots available at the Fieldhouse, and North of Kagy (no one will be allowed to park at the Museum).
Dress warmly! Time needed: 7:00am-9:30am
Date: November 28th, 2019

Location

MOR entrance and Kagy and 11th

Kids' Run Course Volunteer

At least 6 more volunteers needed.

Details

We are looking for 8-10 volunteers to line the perimeter of the Kids' Course and help guide them along the route and cheer them on!
The time needed: 7:30 am-8:30 am
Date: November 28th, 2019

Race Day Registration

At least 8 more volunteers needed.

Details

8-10 Volunteers to manage Race-Day Registration and Packet Pickup at our staging area at the Museum of the Rockies. This involves helping the Timer, using a computer, collecting the entry fee, distributing shirts, and addressing questions and concerns.
Time needed: 6:40 am to 9:15 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds, we will have a tent with walls to keep you warm!

Start Line Helper

At least 16 more volunteers needed.

Details

16-20 volunteers are needed to help prepare the Start Line area before the races start; tasks include setting up the Starting Line flags, helping to maintain order, and answer questions as to how runners line up and assisting with the release of runners for each race. Please read the website for race start times and be familiar with corral system to help runners line up accordingly.
Time needed: 7:30 am to 9:45 am or until the Corrals are empty.
Date: November 28th, 2019

Location

Museum of the Rockies Grounds

Tent Operations

At least 6 more volunteers needed.

Details

6 volunteers to serve inside and around the tents to help set-up refreshments. These volunteers will help keep the area clean and orderly throughout the morning, including restocking refreshments, emptying trash receptacles and assisting the Tent Operations Functional Leader as needed.
Time needed: 7:00am to 10:30am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds

Photographers

At least 2 more volunteers needed.

Details

We ask for 2-3 digital photographers to shoot candid photos before, during, and after the event, including the Awards Ceremony. There will be plenty of activity and opportunity for memorable scenes and views. Your photographic creativity is encouraged! We kindly ask that you provide Monica or Robin with a copy of your photos afterward (CD, Dropbox, etc.) so they can be displayed on our event website. Please stay off the course so as not to endanger yourself and the participants. The Kids' Run is our first event and starts at 8:00 am. The Awards Ceremony starts at 10:15 am, the Awards Tent is located on the north side of the Big Tent.
The time needed: 7:45 am to 11:00 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

Resources Needed

Camera - 1+

Race Course Flaggers High Priority

At least 4 more volunteers needed.

Details

3 official Certified Flaggers to be stationed at key intersections throughout the race courses. Your responsibility is to control vehicle traffic in order to ensure participants’ safety and direct participants at turns along the courses. Please wear hearty smiles and shout encouraging words to the participants! Volunteers must be familiar with the courses in order to direct participants and answer questions. Print the course maps from our website. Placement on Race Course TBD


Time needed: 8:15 am to 10:30 am (when the last participant passes by; wait for Course Sweepers to advise when the courses are clear)
Date: November 28th, 2019

Location

Race Course

Route Volunteer High Priority

At least 10 more volunteers needed.

Details

Your responsibility is to help control vehicle traffic in order to ensure participants’ safety and direct participants at turns along the courses. Please wear hearty smiles and shout encouraging words to the participants! Volunteers must be familiar with the courses in order to direct participants and answer questions. Print the course maps from our website. Placement on Race Course TBD
The time needed: 8:15 am to 10:30 am (when the last participant passes by; wait for Course Sweepers to advise when the courses are clear)
Date: November 28th, 2019

Location

Race Course

10K Bicycle Pace Leader

At least 1 more volunteer needed.

Details

A brightly dressed and speedy bicyclist to lead the field of 10K participants. Pace leaders must be familiar with the courses and be able to stay comfortably ahead of the lead runners without interfering with the pace of the races. The courses are mostly pavement but could be snow/ ice covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website.
Time needed: 8:15 am to 11:00 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

10K Bicycle Safety Patrollers

At least 1 more volunteer needed.

Details

2 brightly dressed bicyclists to serve as safety patrollers for the 10K course. They will ride the courses back and forth to check on participants’ safety. The courses are mostly pavement but could be snow/ ice covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website.
Time needed: 8:15 am to 11:30 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

10K Bicycle Sweeper

At least 1 more volunteer needed.

Details

A brightly dressed bicyclist to serve as Sweeper for the 10K course. They will follow the last participant toward the Finish Line and advise Course Flaggers and Water Station Volunteers that the courses are clear according to the Sweepers’ progress along the routes. Note that walkers will be fully supported for the Untimed 5K Fun Run and have been asked not to participate in the 10K due to time constraints. The Course Sweeper for the 10K will sweep behind the last runner since walkers on the 10K will not be supported. The courses are mostly pavement but could be snow/ice covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website.
Time needed: 8:15 am to 11:30 am or until the last runner finishes
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

5K Bicycle Pace Leader

At least 1 more volunteer needed.

Details

A brightly dressed and speedy bicyclist to lead the field of 5K participants. Pace leaders must be familiar with the courses and be able to stay comfortably ahead of the lead runners without interfering with the pace of the races. The courses are mostly pavement but could be snow/ice covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps on our website.
Time needed: 8:30 am to 11:00 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

5K Bicycle Safety Patrollers

At least 1 more volunteer needed.

Details

2 brightly dressed bicyclists to serve as safety patrollers for the 5K course. They will ride the courses back and forth to check on participants’ safety. The courses are mostly pavement but could be snow/ ice covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps on our website.
Time needed: 8:30 am to 11:30 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

5K Bicycle Sweeper High Priority

At least 1 more volunteer needed.

Details

A brightly dressed bicyclist to serve as Sweeper for the 5K course. They will follow the last participant toward the Finish Line and advise Course Flaggers and Water Station Volunteers that the courses are clear according to the Sweepers’ progress along the routes. Note that walkers will be fully supported for the Untimed 5K Fun Run and have been asked not to participate in the 10K due to time constraints. The Course Sweeper for the 10K will sweep behind the last runner since walkers on the 10K will not be supported. The courses are mostly pavement but could be snow/ ice covered. The use of bicycles is dependent upon the weather and road conditions; the use of studded tires is encouraged. Print the course maps from our website.
Time needed: 8:30 am to 11:30 am or until the last runner finishes
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

Peace Pipe Water Station

At least 6 more volunteers needed.

Details

6 volunteers are needed for setting up the station, preparing drinks and cups, distributing drinks and assisting race participants in a friendly, efficient manner, picking up litter and emptying trash after the races. Please wear hearty smiles and shout encouraging words to the participants! Print the course maps from our website to verify the location of water stations. Groups are encouraged to cheer runners on and take photos!
Time needed: 8:15 am - 10:30 am (or when Bicycle Course Sweeper have assured the last participant has passed)
Date: November 28th, 2019

Location

10K Race Course

Wagon Wheel Water Station

At least 8 more volunteers needed.

Details

8-10 volunteers are needed for setting up the station, preparing drinks and cups, distributing drinks and assisting race participants in a friendly, efficient manner, picking up litter and emptying trash after the races. The Wagon Wheel water station serves both the 10K and 5K, please encourage slower runners to keep right. Notes: 1) The 10K Course uses Wagon Wheel Road twice, both times traveling the same direction south and curving west. After completing Wagon Wheel the first time, they will turn left onto South 3rd. After completing Wagon Wheel the second time, they will turn right onto South 3rd. Please wear hearty smiles and shout encouraging words to the participants! Feel free to take photos and send them to Monica. Print the course maps from our website to verify the location of water stations.
Time needed: 8:15 am - 10:00 am (or when Bicycle Course Sweeper have assured the last participant has passed)
Date: November 28th, 2019

Location

Race Course, 10K and 5K overlap

Finish Line Water Station

At least 10 more volunteers needed.

Details

12-16 volunteers are needed. Tasks include preparing drinks and cups, distributing drinks and assisting race participants in a friendly, efficient manner, picking up litter and emptying trash after the races. Please wear hearty smiles and help clear the race course by directing runners to the Food & Beverage tent and Awards Tent.
Time needed: 8:15 am to 10:45 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Start-Finish Line Area

Awards Table

At least 2 more volunteers needed.

Details

2 volunteers are needed to staff the Awards Table by providing winners with their awards and prizes donated by our invaluable sponsors. The Awards Ceremony Starts at 10:15 am, the Awards Tent is north of the Big Tent.
Time needed: 9:30 am to 11:30 am
Date: November 28th, 2019

Location

Museum of the Rockies Grounds

Event Clean Up High Priority

At least 8 more volunteers needed.

Details

We ask 8-10 volunteers to help clean up after the races, including disassembling and packing up equipment, sweeping up straw, picking up trash, and general cleanup of the entire area at Museum of the Rockies
Time needed: 10:00am to 12:30pm
Date: November 28th, 2019

Location

Museum of the Rockies Grounds

Course Clean-Up

At least 4 more volunteers needed.

Details

4 volunteers are needed to help retrieve all equipment along the courses, including HFS mile marker signs, water jugs, tables and supplies at the water stations. Volunteers need to be familiar with the courses, please print the course maps from our website. The volunteer is asked to provide a pick-up truck.
Time needed: 10:15 am to 11:30 am or ASAP after the race.
Date: November 28th, 2019

Location

Museum of the Rockies Grounds/Race Course

POST RACE (FRIDAY)

Post Race Organizing (Friday) Medium Priority

At least 2 more volunteers needed.

Details

Help is needed for a few hours the day after Thanksgiving to sort through the race aftermath. Tasks include washing dishes, organizing equipment, and helping us load the storage unit. Time needed:10:00 am- 12:00 pm
Date: November 29th, 2019

Location

Gallatn Valley Food Bank, 602 Bond Street